Attachment 2 Questions and Answer_20240422.xlsx
XLSX spreadsheet 26 KB Posted
- Solicitation number
- HC101324R0001
- Issued by
-
Defense Information Systems Agency
About this file
This document is a Questions and Answers attachment related to Solicitation HC101324R0001 for Proliferated Low Earth Orbit (PLEO) Satellite-Based Services. The solicitation is for an Indefinite Delivery/Indefinite Quantity (IDIQ) contract to provide worldwide, low-latency PLEO services and equipment to the Department of Defense.
Key details include:
- This RFP is an extension/on-ramp event for the existing PLEO contract awarded in 2023. Proposals will be evaluated on a rolling basis, with awards made independently as proposals are received.
- The period of performance is 10 years, with a 5-year base period and one 5-year option.
- Offerors must provide technical and pricing proposals separately, with the pricing submitted via the Attachment 3 Pricing Spreadsheet Template.
- Questions and comments must be submitted using the Attachment 2 Questions and Answer Template.
- Supply Chain Agreements are not required at the IDIQ level but will be needed at the task order stage.
- The PWS covers a broad scope of PLEO services, with examples including weather, remote sensing, and global internet coverage.
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Qs and As
| FOR OFFICIAL USE ONLY | ||||
| For Solicitation HC101324R0001 | ||||
| ATTACHMENT 2 - QUESTION and ANSWERS TEMPLATE | ||||
| Question # | Questions / Comments | Applicable Reference | Government Response | Changes to RFP (Yes/No) Who/Where |
| 0001 | Can you please explain the difference between the one that was awarded this year in October and the new RFP that was just released on 11/22/2023? | RFP sam.gov listing | This RFP is for the same contract that was awarded this past year, this RFP is essentially an extension of the first RFP. We are doing an On-Ramping Event for contractors who were not eligible for award during the original RFP period. To answer your question there is no difference between this RFP (HC101324R0001) and the RFP (HC101322R0005) that was released last year. The current PLEO contract has a suite of 20 awarded contracts from the original RFP, submissions for the subject RFP will be evaluated to determine if they can be awarded a PLEO contract. | No |
| 0002 | I think this Q&A due date may be for 2024 at some time vs. 2022? "Questions/comments are due no later 12:00 pm (CST) on October 5, 2022." What is the Q&A date? | Document RFP - HC101324R0001, Page 164 | Corrected the questions/comments due date to reflect open to conincide with the 6 month open period for proposal submittal. The Q&A date will be prior to proposal submittal. | Yes - Document RFP - HC101324R0001, Page 164 |
| 0003 | I think this Q&A email subject header may be HC101324R0001 vs. HC1028-22-R-0005, listed here "The email is to be addressed to the KO at the email address located in Section L2.4.1 with the following Subject Line Reference: RFP HC1028-22-R-0005, and Contractor Name" What ID should we use in the Q&A? | Document RFP - HC101324R0001, Page 164 | Corrected the RFP number to reflect new RFP (HC101324R0001). | Yes - Document RFP - HC101324R0001, Page 164 |
| 0004 | Will all awards be made after the May submission timeline? Or will awards be made on a rolling basis as proposals are evaluated? | General Informartion--Section B | Awards will not be confined to the May submission date. Awards decisions will be made upon completion of technical review and any price reasonableness analysis required. | No |
| 0005 | Are Offerors to provide the Attachment 7 Subcontracting Plan Checklist as a PDF insert within the Volume IV - Contract Volume submission or as a separate PDF file? | RFP, Section L6.0 (g), Attachment 7 Subcontracting Plan Checklist, page 169 | The Government requests the 'Attachment 7 Subcontracting Plan Checklist' be provided as a separate document. | No |
| 0006 | Please clarifiy the instructions and requirements for submitting the Attachment 8 Nondisclosure Agreement (NDA) with the Volume IV - Contract Volume. Since the NDA is only applicable for personnel assigned to the contract, is the Attachment 8 NDA only required for personnel assigned on subsequent Task Order Awards and therefore not applicable for the ID/IQ response? | RFP, Section L6.0 (h), Attachment 8 Nondisclosure Agreement, page 169 | All employees supporting this contract will be required to complete and sign an NDA. | No |
| 0007 | Please clarifiy the instructions "L6.1 Contract Representations and Certifications. The offeror's proposal must include a scanned copy of the signed cover page of the solicitation and a digital copy (as described in L2.10) of the completion of Sections A through K. Section D Packaging and Marking, Section E Inspection and Acceptance, and Section F Delivery and Performance will be specified in the individual task orders." Are Offerors to include a digital copy of Sections C, E, F, G, H, I, and J that were included in the RPF (with no fill-in requirements) or just the Section A, Section B, Section I (Clause 52.219-28 with fill-ins only), and Section K with fill-ins and other relevant fields completed? | RFP, Section L6.1, Contract Representations and Certifications, page 169 | The Government does not require the submittal of any sections that do not require a signature, response, or completion. Section B Pricing is not required to be completed in the RFP MS Word document. The pricing and item descriptions are to be completed in the Attachment 2 Pricing Spreadsheet with pricing support documentation added in additional columns or tabs. | No |
| 0008 | Is it acceptable for Offerors to include the Requirements Traceability Matrix as an MS Word table (formatted per the Attachment 4 format) or are Offerors required to submit the Requirements Traceability Matrix as a separate MS Excel file using the Attachment 4? | RFP, Section L6.5, Requirements Traceability Matrix, page 171 | The Government required the Attachment 4 be used for the 'Requirements Traceability Matrix' to ensure uniformity from all contractors and to expedite the review process. | No |
| 0009 | In M1.2.1 it appears that the government is going to be conducting rolling reviews of submissions. If this is true, is there a pre-determined schedule, or some other metric as to when the reviews take place? (Ie, after 5 submissions are received?)." | M1.2.1 | The Government will review each proposal independent of all other proposals as they are received in a timeframe allowed by workload and government scheduling. | No |
| 0010 | We have a follow on question: If rolling reviews are being performed, will awards be generated on a rolling basis as well? | M1.2.1 | Yes, the Government will make awards on a rolling basis independent of all other awards. | No |
| 0011 | We are reviewing the RFP and deliverable and is this form/document available for review "DISA Instruction 240-110-44, Supply Chain Risk Management"? | Document RFP - HC101324R0001, Page 15 | Yes, the document was provided with the distribution of these Qs and As. | No |
| 0012 | We are reviewing the RFP and deliverable and is this form/document available for review "and internal DISA SCRM Processes and Procedure" | Document RFP - HC101324R0001, Page 43 | No, these processes and procedures will be presented as required at the RFQ and task order level. | No |
| 0013 | In the Proposal Organization Table, you have 20 pages listed for the Technical Management Volume and then 5 pages for Factor 1 and 15 pages for Factor 2. Is the 20 page limit a roll-up of the 5 and 15 pages, or separate? Asked differently, does the whole volume have 40 pages, or 20 pages to discuss our approach and Factors 1 and 2? | L.2.5.1 | Contractors are required to address all solicitation requirements, such as terms and conditions, representations and certifications, and technical/management requirements, in addition to those identified as factors or subfactors. The technical volume is provided from the contractors to demonstrate to the Government how they meet all solicitation requirements. Per DoD Source Selection Procedures, Evaluation factors and subfactors represent those specific characteristics that are tied to significant RFP requirements and objectives having an impact on the source selection decision and which are expected to be discriminators or are required by statute/regulation. The Government has allocated 5 page(s) to factor 1, and 15 pages to factor 2. The remaining 20 pages are for the contractor to respond technically to the needs of the solicitation/PWS requirements that are not otherwise called out/addressed in the technical factors. | No |
| 0014 | The RFP asks for "Supply Chain Agreements should be annotated and align with the proposal validity period specified in Section L.2.3." Which volume should those agreements be included in? What annotation do you want us to use, is there any guidance? | L.4.1 | Section L.4.1 requires that Supply Chain Agreements should be annotated in the Technical/Management Volume. This is not a requirement to provide the agreements in their entirety. Contractors should identify their supply chain agreements in their response in accodance with Section L.4.1 | No |
| 0015 | Instructions indicate: "Proposed experience must be labeled with the factor number and presented in the exact order they are presented in Section M. The same past experience reference may be used to satisfy more than one technical factor. Each reference used must satisfy all criteria of the definitions in M2.1." This seems to reference an experience section not detailed in the RFP. |
| Question: Should we have a separate experience section that we reference in the Volume 2 response? If not, do we just put the relevant experience under the appropriate Factor number and detail the relevance there? | L.4.1 | The contractor should follow the instructions stated in Section L4.1 on providing the experience information in support of their response to the evaluation factors. No there is no past performance criteria and one will not be added. The past experience is only used to explain how Factors 1 and 2 can be met. | No |
| 0016 | This section references PWS 6.1, which in turn references PWS 7.1. "The Offeror’s proposal must demonstrate the Offeror has the ability to provide operational service availability within 36 months of contract award per PWS Section 6.1 " |
| Question: Does the government want us to provide an approach to every PWS item under 7.1 (7.1.1-7.1.5), or just 7.1.1 PLEO Services? | M2.1.a | Yes. Each subsection of the requirements should be addressed in your proposal. If a subsection is not applicable, so state. | No | ||
| 0017 | Please clarify the type(s) of PLEO services and capabilities that are being sought under this solicitation. Section L.1.0 (Program Title and Objectives) of the Instruction to Offerors specifies "global internet coverage", however, Section 5 (Scope) of the PWS lists "weather services" and "remote sensing services". | RFP, Section L.1.0, Instruction to Offerors, Page 163. | |||
| RFP, Section 5, PWS, Page 22 | The Scope of this RFP is any type of PLEO service available commercially. The PWS expresses the full scope of this requirement. The items liseted under section 5 of the PWS are examples. IAW PWS section 4. "The objective of this procurement is to provide worldwide, low-latency PLEO services and capabilities to DoD mission partners to meet mission needs. The intent of this requirement is to provide a contracting vehicle that provides access to existing PLEO and emerging PLEO capabilities." | No | |||
| 0018 | In Table L2.5.1. Proposal Organization, Volume II is labeled as the Technical/Management Approach. In L.4.1 Content and Organization, Volume II is referred to the Technical/Management Volume. Will the Government please confirm which is accurate and correct the discrepancies? | L4.1 Content and Organization (Volume II) | These references are for two separate items "Technical/Management Volume" is one portion of the "Technical/Management Approach". | No | |
| 0019 | In Table L.2.5.1 Proposal Organization, under Volume II, there is a sub-section that is referred to as the Technical/Management Volume. Will the Government please confirm this should be labeled as the Technical/Management Approach? | Table L.2.5.1 Proposal Organization | These references are for two separate items "Technical/Management Volume" is one portion of the "Technical/Management Approach". | No | |
| 0020 | Th solicitation states, "the PWS, included as Section C of this solicitation, provides the Government’s overall requirements for the duration of the PLEO contracts. Offerors shall submit their Technical/Management Approach as Volume II of the proposal in response to the Technical/Management Factor found in Sections M2." Will the Government please confirm that offerors are to provide our approach to the PWS requirements that are not outlined in Factor 1 and Factor 2 in the sub-section titled Technical/Management Volume of Volume II Technical/Management Approach? | L4.0 Volume II - Technical/Management Approach (Evaluation Factors 1 & 2) | For Factor 2 your Example Service Management Plan should address how all items in the PWS will be managed. | No | |
| 0021 | The solicitation states that "Supply Chain Agreements should be annotated and align with the proposal validity period specified in Section L.2.3." Will the Government please confirm that Supply Chain Agreements will be required at the Task Order level and are not required for this proposal submission? | L4.1 Content and Organization (Volume II) | Yes supply chain agreements will be required at the task order level and are not required for the contract proposal. | No | |
| 0022 | If Supply Chain Agreements are required to be submitted with this proposal, will the Government please confirm which proposal volume they should be included in? | L4.1 Content and Organization (Volume II) | See answer to question 0021. | No | |
| 0023 | The Table 6-4 Deliverables references PWS section 6.4.1 for the Weekly Order Update deliverable. However, section 6.4.1 in the PWS is for General Requirements regarding the contractor providing equipment based on task order requirements. There is not any mention of a weekly order update deliverable in the PWS 6.4.1 section. Would the Government please update the PWS with the requirements for this weekly order update? | PWS 6.4.1 and Table 6-4 | Both Table 6-4 & Table 8.1 are in error for the Weekly Order Update deliverable. The PWS reference section should be listed as 6.5.9. | RFP Tables 6-4 and 8.1 were revised to show the PWS reference as 6.5.9 for the Weekly Order Update. | |
| 0024 | Is the initial task order included as part of the IDIQ? | PWS Section 6.7 Task 7 - Initial Task Order | No, the initial task order will be a separate order delivered the same day as any IDIQ awarded contract. | No | |
| 0025 | The Pricing spreadsheet CLIN 0007 references PWS section 6.7 for the Initial Task Order (Minimum Guarantee) and sub-section 6.5.3 for Service Availability Reporting is listed. However, in the PWS section 6.7 and Table 6-3, section 6.5.4 for the Service Activation Plan is listed as a deliverable and not section 6.5.3 for Service Availability Reporting. The deliverables for section 6.7 listed on the Pricing spreadsheet and in the PWS does not match. Could the Government please confirm the deliverables for section 6.7 and update accordingly. | Pricing Spreadsheet, PWS 6.7 and Table 6-3 | The CLIN 0007 is the initial order for the delivery of items listed in PWS Section 6.7. | Section 6.7 was revised to show 6.6.4 - Service Activation Plan. Attachment 3 CLIN 0007 was changed to remove items listed. | |
| 0026 | Section 6 states, “The contractor shall furnish a copy of the valid, current Federal Communication Commission or other applicable regulatory filings for all PLEO constellations and services provided prior to offering services under this PWS.” Is this documentation required with the IDIQ response submission? | PWS Section 6 | Yes, this documentation is required with the IDIQ proposal submission. | No | |
| 0027 | PWS Section 6.6.4 states “Not more than 30 calendar days following base contract award, the contractor shall present a written SAP to the Government, detailing the contractor’s approach to providing service activation.” Is the SAP due after the IDIQ award or after an operational service task order award? | PWS Section 6.6.4 | The 6.6.4 - Service Activation Plan is part of the initial order under section 6.7. | Section 6.7 was revised to show 6.6.4 - Service Activation Plan. Attachment 3 CLIN 0007 was changed to remove items listed. | |
| 0028 | Attachment 3 Pricing Spreadsheet Template shows five base period year (BPY) tabs and five option year tabs (OPY) tabs for a total of a 10 year Period of Performance. However, PWS Section 11 shows the period of performance to begin on date of contract award through July 17, 2028 with one five year option period. Since we are currently in year 2024, this reduces the total number of years to 9 which does not match the Pricing Worksheet. Would the Government please update the PWS to align with the period of performance shown on the pricing worksheet? | PWS Section 11 and Attachment 3 Pricing Spreadsheet Template | The period of performance is 10 years with one 5 year base period and one 5 year option period. Each year is broken out in the Pricing Spreadsheet to allow for Economic Price Adjustments to be applied. The period of performance for all PLEO contracts will remain the same for all contracts awarded, with only the contract start dates differing. The PLEO contract suite period of performance is 10 years not each awarded contract. | No | |
| 0029 | Is there anything preventing a company from being both a prime and a sub on this IDIQ? | No, there is nothing preventing a company from being a prime and a sub contractor on the PLEO contracts | No | ||
| 0030 | Will the Government clarify if the Glossary of Abbreviations and Acronyms in Volume-I Executive Summary is expected to cover all proposal volumes or just Volume-I? | L2.9, L3.0(d) | The abreviations used within a volume should be listed in that volume's Glossary of Abbreviations and Acronyms list for that volume. | No | |
| 0031 | Previous Q&A response indicated that all IDIQ contracts (initial and onboarded) will use the same ordering period. What start date should 2024 onboarded offerors use for their IDIQ base ordering period in their pricing submission? | Attachment 3 Pricing Spreadsheet, Contract Section B | Proposals will be submitted while the PLEO contract(s) are in base period year 1 (BPY1) this year should be used as the start date period. | No | |
| 0032 | Please advise what specific data is required under "Contract Information" | Page 162, 6.0, Volume IV, Contracts (b) | The "Contract Information" refers to the signed completed SF 1449 and any subsequent SF 30 amendments to the SF1449. | No | |
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