HR_Toolkit_Process_Flows_Final.pdf

J1

Personnel Management CONOPS Process Flows

Final 12/12/16

Mission Scenarios

• Selections

– Civilian (J14)

• Inbound

– Civilian (J14)

• Outbound

– Civilian (J14)

• Annual Evaluation

– Military Evaluations (J12)

• Awards

– Military (J12)

– Civilian (J14)

Scenarios: Hiring Selection/Inbound

1. GS-14/15, BNR

2. GS-14/15, USAJOBs

3. GS-13 and below, BNR

4. GS-13 and below, USAJOBs

Process: Selection, GS-14/15, BNR (1 of 2)

DCPDS DCPDSDCPDSDCPDS

Identify

“Fill Action”

Review/Coord

“Staff Package”

Review/Approve

“Staff Package”

Package

Documentation

Repackage

“RPA”

Validate “RPA” &

Supporting

Documentation

Go To:

“Inbound”

Process

Review “RPA” &

Supporting

Documentation

E-915, PD, Org Chart, Resume

Develop

“Staff Package”

E-mail, RPA #

“CC” E-mail:

Tentative Job

Offer (TJO)

(J-Code MPRs)

E-915, PD,

Org Chart, SF-52

Resume

Rework Action Items

(J14) E-915, PD,

Org Chart, Resume

(IN TURN: J1A, DJ1,

J1, J0, SJA, DCOS)

Rework Action Items

(COS) E-915, PD,

Org Chart, Resume

Rework Action Items

(J14)

Build “Request for Personnel

Action (RPA)”

E-915, PD, Org Chart, SF-52Resume, Hiring Checklist

(USSTRATCOM/J1C) (J14) (AFDW) (AFPC)

7 8 9

(J14)

PD

Valid?

Y

Rework Action Items N

• E-915, PD, SF-52

• Org Chart

RPA # RPA #

Review

“Received”

Documents

(J14, then J11)

Rework Action Items

E-915, PD,

Org Chart, Resume

Vacancy PageVacancy Page

Close PD

Advertisement

Advertise PD

Internally

(J14) (J14)

7-14 days

Review

“Received”

Documents

(IN TURN: J-Code, MPR)

2 3 4 5

11 12 13 14

Process: Inbound, GS-14/15, BNR (2 of 2)

SQ

Package

DCPDSDCPDS

Review SQ

Package

Approve

“Selectee” access

Forward

SSO approval

Establishes

EOD/firm offer

Reports to

AFDW

Inbounding complete

Notify J-Code of

Acceptance &

SQ Request

E-mail: Firm Offer (FO)—”cc” E-mail to J14

(Selectee)

E-Mail:

Acceptance…

(SSO)

(SSO) (J14)

Input Data &

Notify AFPC

(AFDW) (AFPC)

E-mail:

SSO Approval

Report to

Central

Processing

Center (CPC)

Accept

TJO?

N

Request

SQ?

E-mail:

Tentative Job

Offer (TJO) Y

N

(Selectee) (J14)

Send “blank”

SSO documents

(J14)

Return

“completed”

SSO documents

(Selectee)

E-Mail:

Acceptance…

YApprove

SQ

Request?

N

(J-Code)

Blank SSO docs

E-Mail:

Acceptance…

Create SQ

Package

(J-Code)

DCPDS

Review

“Approved”

SQ Package

(IN TURN:

AFDW, AFPC)

SQ

Package

Review

“completed”

SSO documents

Completed SSO docs

Rework Action Items

E-mail:

SSO Approval

• “Approved SQ Package

• Drug Test Results

• Clearance Data

(Selectee)(Selectee)

E-mail (from J14 to Selectee):

CPC Reporting Instruction

Accept

FO?

N

Y

(Selectee)

19 20

24 25 28 29

Go To 1 Go To 21 Go To 15

Go To 1

(IN TURN:

J14, J83, DJ1,

J1, J0, SJA,

DCOS, COS)

Go To 21(AFPC)

Issue Tentative

Job Offer (TJO)

“Approved” SQ Package

Update FMTS

(J14) 33

Process: Selection, GS-14/15, USAJOBs (1 of 3)

DCPDSDCPDS DCPDS DCPDS

Identify

“Fill Action”

Review

“Received”

Documents

Package

Documentation

Build “Request for Personnel

Action (RPA)”

Repackage

“RPA”

Review “RPA” &

Supporting

Documentation

E-915, PD, Org Chart

Develop

“Staff Package”

Rework Action Items

(J-Code MPRs) (J14, then J11) E-915, PD, Org Chart, SF-52

Rework Action Items

(J14)

E-915, PD,

Org Chart

(J14)

(J14)

Review “RPA” &

Supporting

Documentation

(USSTRATCOM/J1C) (AFPC)(AFDW)

1 3 4 5

(J14)

PD

Valid?

Y

Rework Action Items N

• E-915, PD, SF-52

• Org Chart

RPA #

E-mail, RPA # RPA #

E-Mail:

Management

Advisory

YAdvisory

OK?

N

(J14)

Go To E-Mail:

Management Advisory Review

“Management

Advisory”

(J-Code MPRs)

Process: Selection, GS-14/15, USAJOBs (2 of 3)

USAJOBSUSAJOBS

Send “Job

Announcement

(JA)”

Close “Job

Announcement”

Post “Job

Announcement”

Feedback

H ir in g

C er t

Selection, Alternates, E-915

(J14)

Review “Job

Announcement”

E-Mail:

Announcement

(AFPC) (AFPC)

Evaluate

Applicants

(AFPC)

DCPDS

Review “RPA” &

Supporting

Documentation

48 Hrs

(AFPC)

Y“JA”

OK?

N

(J-Code MPRs)

Internal Vacancy Page

Post “Job

Announcement

(J14)

72 Hrs

5 days

Selection Mgr

Load

“Hiring Cert”

(AFPC)

(AFPC)

From:

Courtesy E-Mail

Selection Mgr

Input

“Selection Data”

(J14)

Go To:

Approve

Selection

N

(COS) 27

Go To 21

Y

Selection Mgr

Retrieve

“Selection Data”

(J14)

Make “Job

Selection”

(J-Code MPRs)

Selection DataSelection made?

N

(MPR)

Go To 1

Review/Coord

“Staff Package”

Develop

“Staff Package”

IN TURN:

(J14, MPR)

(IN TURN: J1A, DJ1,

J1, J0, SJA, DCOS)

Rework Action Items

Review/Coord

“Staff Package”

(COS)

Review

“Received”

Documents

Y(J14)

E-915, PD,

Org Chart, Hiring

Checklist, Resume(s)

E-915, PD,

Org Chart, Hiring Checklist, Resume(s)

Process: Inbound, GS-14/15, USAJOBs (3 of 3)

DCPDSDCPDS

Review SQ

Package

Approve

“Selectee” access

Forward

SSO approval

Establishes

EOD/firm offer

Notify J-Code of

Acceptance &

SQ Request

E-mail: Firm Offer (FO)—”cc” E-mail to J14

(Selectee)

E-Mail:

Acceptance…

(SSO)

(SSO) (J14)

Input Data &

Notify AFPC

(AFDW) (AFPC)

E-mail:

SSO Approval

Accept

TJO?

SQ

Package

Y

N

Request

SQ?

E-mail:

Tentative Job

Offer (TJO) Y

N

(Selectee) (J14)

Send “blank”

SSO documents

(J14)

Return

“completed”

SSO documents

(Selectee)

E-Mail:

Acceptance…

YApprove

SQ

Request?

N

(J-Code)

Blank SSO docs

E-Mail:

Acceptance…

Create SQ

Package

(J-Code)

DCPDS

Review

“Approved”

SQ Package

(IN TURN:

AFDW, AFPC)

SQ

Package

Review

“completed”

SSO documents

Completed SSO docs

Rework Action Items

E-mail:

SSO Approval

• “Approved SQ Package

• Drug Test Results

• Clearance Data

Accept

FO?

N (Selectee)

33 34

423536

38 39 43 44

Go To 1 Go To 35 Go To 29

Go To 1

(IN TURN:

J14, J83, DJ1,

J1, J0, SJA,

DCOS, COS)

Go To 35

COS

Approve?

(COS)41

(AFPC)

Issue Tentative

Job Offer (TJO)

N

Reports to

AFDW

Inbounding complete

Report to

Central

Processing

Center (CPC)

(Selectee)(Selectee)

E-mail (from J14 to Selectee):

CPC Reporting Instruction

Y

Update FMTS

(J14) 48

Process: Selection, GS-13 and below, BNR (1 of 2)

DCPDS DCPDSDCPDSDCPDS

Identify

“Fill Action”

Repackage

“RPA”

Validate “RPA” &

Supporting

Documentation

Go To:

“Inbound”

Process

Review “RPA” &

Supporting

Documentation

E-915, PD, Org Chart, Resume

E-mail, RPA #

“CC” E-mail:

Tentative Job

Offer (TJO)

(J-Code MPRs)

Build “Request for Personnel

Action (RPA)”

E-915, PD, Org Chart, SF-52Resume, Hiring Checklist

(USSTRATCOM/J1C) (J14) (AFDW) (AFPC)

(J14)

PD

Valid?

Y

Rework Action Items N

• E-915, PD, SF-52

• Org Chart

RPA # RPA #

Review

“Received”

Documents

(J14, then J11)

Rework Action Items

Vacancy PageVacancy Page

Close PD

Advertisement

Advertise PD

Internally

(J14) (J14)

7-14 days

Review

“Received”

Documents

(IN TURN: J-Code, MPR)

2 3 4 5

Process: Inbound, GS-13 and below, BNR (2 of 2)

Review SQ

Package

Approve

“Selectee” access

Forward

SSO approval

Establishes

EOD/firm offer

Reports to

AFDW

Inbounding complete

Notify J-Code of

Acceptance &

SQ Request

E-mail: Firm Offer (FO)—”cc” E-mail to J14

(Selectee)

E-Mail:

Acceptance…

(SSO)

(SSO) (J14)

Input Data &

Notify AFPC

(AFDW) (AFPC)

E-mail:

SSO Approval

Report to

Central

Processing

Center (CPC)

Accept

TJO?

SQ

Package

N

Request

SQ?

E-mail:

Tentative Job

Offer (TJO) Y

N

(Selectee) (J14)

Send “blank”

SSO documents

(J14)

Return

“completed”

SSO documents

(Selectee)

E-Mail:

Acceptance…

YApprove

SQ

Request?

N

(J-Code)

Blank SSO docs

E-Mail:

Acceptance…

Create SQ

Package

(J-Code)

DCPDS

Review

“Approved”

SQ Package

(IN TURN:

AFDW, AFPC)

SQ

Package

Review

“completed”

SSO documents

Completed SSO docs

Rework Action Items

E-mail:

SSO Approval

• “Approved SQ Package

• Drug Test Results

• Clearance Data

(Selectee)(Selectee)

E-mail (from J14 to Selectee):

CPC Reporting Instruction

Accept

FO?

N

Y

(Selectee)

15 16

20 21 24 25

Go To 1 Go To 17 Go To 11

Go To 1

(IN TURN:

J14, J83, DJ1,

J1, J0, SJA,

DCOS, COS)

Go To 17(AFPC)

Issue Tentative

Job Offer (TJO)

“Approved” SQ Package

Update FMTS

(J14) 29

Process: Selection, GS-13 and below, USAJOBs (1 of 3)

DCPDSDCPDS DCPDS DCPDS

Identify

“Fill Action”

Review

“Received”

Documents

Build “Request for Personnel

Action (RPA)”

Repackage

“RPA”

Review “RPA” &

Supporting

Documentation

SF-52, Hiring Checklist, E-915, PD, Org Chart

(J-Code MPRs) (J14, then J11)

Rework Action Items

(J14)

Review “RPA” &

Supporting

Documentation

(USSTRATCOM/J1C) (AFPC)(AFDW)

1 3

(J14)

PD

Valid?

Y

Rework Action Items N

• E-915, PD, SF-52

• Org Chart

RPA #

E-mail, RPA # RPA #

E-Mail:

Management

Advisory

YAdvisory

OK?

N

(J14)

Go To E-Mail:

Management Advisory Review

“Management

Advisory”

(J-Code MPRs)

Process: Selection, GS-13 and below, USAJOBs (2 of 3)

USAJOBSUSAJOBS

Send “Job

Announcement

(JA)”

Close “Job

Announcement”

Post “Job

Announcement”

Feedback

H ir in g

C er t

Selection, Alternates, E-915

(J14)

Review “Job

Announcement”

E-Mail:

Announcement

(AFPC) (AFPC)

Evaluate

Applicants

(AFPC)

DCPDS

Review “RPA” &

Supporting

Documentation

48 Hrs

(AFPC)

Y“JA”

OK?

N

(J-Code MPRs)

Vacancy Page

Post “Job

Announcement

(J14)

72 Hrs

5 days

Selection Mgr

Load

“Hiring Cert”

(AFPC)

(AFPC)

From:

Courtesy E-Mail

Selection Mgr

Input

“Selection Data”

(J14)

Go To:

Approve

Selection

N

(COS) 25

Go To 19

Y

Selection Mgr

Retrieve

“Selection Data”

(J14)

Make “Job

Selection”

(J-Code MPRs)

Selection DataSelection made?

N

(MPR)

Go To 1

Review/Coord

“Staff Package”

Develop

“Staff Package”

IN TURN:

(J14, MPR)

(IN TURN: J1A, DJ1,

J1, J0, SJA, DCOS)

Rework Action Items

Review/Coord

“Staff Package”

(COS)

Review

“Received”

Documents

Y(J14)

E-915, PD,

Org Chart, Hiring

Checklist, Resume(s)

E-915, PD,

Org Chart, Hiring Checklist, Resume(s)

Process: Inbound, GS-13 and below, USAJOBs (3 of 3)

Review SQ

Package

Approve

“Selectee” access

Forward

SSO approval

Establishes

EOD/firm offer

Notify J-Code of

Acceptance &

SQ Request

E-mail: Firm Offer (FO)—”cc” E-mail to J14

(Selectee)

E-Mail:

Acceptance…

(SSO)

(SSO) (J14)

Input Data &

Notify AFPC

(AFDW) (AFPC)

E-mail:

SSO Approval

Accept

TJO?

SQ

Package

Y

N

Request

SQ?

E-mail:

Tentative Job

Offer (TJO) Y

N

(Selectee) (J14)

Send “blank”

SSO documents

(J14)

Return

“completed”

SSO documents

(Selectee)

E-Mail:

Acceptance…

YApprove

SQ

Request?

N

(J-Code)

Blank SSO docs

E-Mail:

Acceptance…

Create SQ

Package

(J-Code)

DCPDS

Review

“Approved”

SQ Package

(IN TURN:

AFDW, AFPC)

SQ

Package

Review

“completed”

SSO documents

Completed SSO docs

Rework Action Items

E-mail:

SSO Approval

• “Approved SQ Package

• Drug Test Results

• Clearance Data

Accept

FO?

N (Selectee)

31 32

403334

36 37 41 42

Go To 1 Go To 33 Go To 27

Go To 1

(IN TURN:

J14, J83, DJ1,

J1, J0, SJA,

DCOS, COS)

Go To 33

COS

Approve?

(COS)39

(AFPC)

Issue Tentative

Job Offer (TJO)

N

Reports to

AFDW

Inbounding complete

Report to

Central

Processing

Center (CPC)

(Selectee)(Selectee)

E-mail (from J14 to Selectee):

CPC Reporting Instruction

Y

Update FMTS

(J14) 46

Y

Process: Military Evaluations, AF, E-1 to E-9 vPCvPC

Review draft

Evaluation

Package

Review draft

Evaluation

Package vPCFMTS

BLSDM

vPCNIPR

NIPR NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Create

Evaluation Notice

Personnel Data (Hardcopy)

Eval Tracker (Softcopy)

Add

“BLSDM data”

Eval Tracker

(J13) (J12) Eval Tracker (Softcopy)

(J12) (J12)

(J12) (MPRs) (J12) (IN TURN: Service Element, CCF, SEL, CCQ, CC)

1 2

Eval Tracker (Softcopy)

Send

Eval Tracker

(weekly)

Develop draft

Evaluation

Package

• Administrative Review

7Eval Tracker (Softcopy) vPC E-mail

Eval Tracker Updates (E-mail) vPC E-mail

(707 FSS/MPS)

vPC

Review/Submit to AFPC vPC E-mail vPC E-mail

(J12) vPC

Conduct EFD

Panel

(E-6 & below)

(J12) vPC

Perform

Stratification

(E-7 & above) vPC E-mail vPC E-mail

(J12)

E-7 & above?

• Quality Force Review

• Contextual Review vPC

Obtain

Evaluation

Signatures

(MPRs)

(J12) vPC

Review/Close

Evaluation

Package vPC E-mail vPC E-mail vPC E-mail

N Y vPC

Conduct

CAO Review

(MPRs)

Process: Military Evaluations, AF, O-1 to O-6 vPC vPCvPC

Review draft

Evaluation

Package

Review draft

Evaluation

Package

Conduct Senior

Rater Review vPCFMTS

BLSDM

vPCNIPR

NIPR NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Create

Evaluation Notice

Personnel Data (Hardcopy)

Eval Tracker (Softcopy)

Add

“BLSDM data”

Eval Tracker

(J13) (J12) Eval Tracker (Softcopy)

(J12) (J12)

(J12) (MPRs) (J12) (IN TURN: Service Element, CCF, SEL, CCQ, CC)

(AFELM/CC)

1 2

Eval Tracker (Softcopy)

Send

Eval Tracker

(weekly)

Develop draft

Evaluation

Package

• Quality Force Review

• Contextual Review

Eval Tracker (Softcopy) vPC E-mail

Eval Tracker Updates (E-mail) vPC E-mail vPC E-mail

• Administrative Review

(J12) vPC

Review/Close

Evaluation

Package

(707 FSS/MPS)

vPC

Review/Submit to AFPC vPC E-mail vPC E-mail vPC E-mail

(MPRs) vPC

Obtain

Signatures vPC E-mail

9 10 vPC

Conduct

CAO Review

(MPRs) vPC E-mail

Process: Military Evaluations, AF, O-7 to O-8

Conduct

CAO Review

Review

Draft Evaluation

Track & Obtain

Signatures

FMTS

BLSDM

NIPR

NIPR NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Create

Evaluation Notice

Personnel Data (Hardcopy)

Eval Tracker (Softcopy)

Add

“BLSDM data”

Eval Tracker

(J13) (J12) Eval Tracker (Softcopy)

(J12) (J12)

(J12) (EA) (EA)

1 2

Eval Tracker (Softcopy)

Send

Eval Tracker

(weekly)

Develop

Draft Evaluation

6 7

Eval Tracker (Softcopy)

Evaluation (Softcopy)

Eval Tracker Updates (E-mail) Modifications (via E-mail)

Review/Close

Submit to

General Group

(GG)

Evaluation Notice (E-mail)

(J12)

Evaluation (Softcopy)

Evaluation (Softcopy)

Evaluation (Softcopy)

9 10

(J0)

(J12)

Process: Military Evaluations, Army, Officer & Enlisted

EESEESEES

NIPREES

NIPR

Close

Evaluation

Package

FMTS

ERS

NIPR

NIPR

NIPR NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Send

Eval Tracker

(weekly)

Personnel Data (Hardcopy)

Eval Tracker (Softcopy)

Add

“last eval close out” to

Eval Tracker

(J13) (J12) Eval Tracker (Softcopy)

(J12) (J12)

(MPR)

(J12) (J010)

(J12)

2 3

4Eval Tracker (Softcopy)

Sign Evaluation

Review/ Route

Evaluation

Package

• Quality Force Review

EES

E-mail

• Administrative Review

Eval Tracker Updates (E-mail)

Modifications (E-mail)

NIPR

Sign

Evaluation

Package

Eval (Hardcopy & Softcopy)

NIPR NIPR NIPR

Review/ make recommendations

& feedback

Draft/Review Eval

(Administrative) Notify Ratee

6 7

(Service Element)(Ratee/Rater/Senior Rater) (1st Line/ Supervisor)

Eval (Softcopy)

Notice:

E-Mail & Voice

EES

E-mail

Eval (Softcopy)

O6 & above?

Cdr Rates

Evaluation

Package

Signed by other

Evaluation

Package

Y

N

(J12)

(J0)

(Senior Rater)

Courtesy E-mail

Eval (Hardcopy)

EES

EES

E-mail

NIPR

Conduct

CAO Review

(MPR)

Process: USCC Military Evaluations, Navy, Enlisted (Slide 1 of 2)

NAVFit

NAVFitNAVFitNAVFit

NSANet/Hard pkg

NSANet/Hard pkgNSANet/Hard pkg

Conduct

CAO Review

Perform

Admin Review

Perform

Quality Force

Review

NSANetFMTS NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Create

Evaluation

Notice/POA&M

(J13) (J12)

Eval Tracker (Softcopy)

(J12)

(??) (Navy Element SEL)

(J12)

1 2 3

7 8

NSANet/Hard pkg

Review

Draft Evaluation

(Senior Rater)

Personnel Data (Hard-copy)

NAVFit

NSANet/Hard pkg

Develop

Evaluation

(Sailor)

Eval Notice

POA&M

NAVFit

NSANet/Hard pkg

Review

Draft Evaluation

(Rater)

Draft Eval

Draft Eval

Draft Eval

Draft Eval

Eval for

E5 to

E9?

Y

N

Draft Eval

(Navy Element SEL)

Conduct

Ranking Board

Draft Eval Draft Eval

NAVFit

NSANet/Hard pkg

Sign Eval

(J-Code)

NAVFit

NSANet/Hard pkg

Sign Eval

(Navy Element COS) NAVFit

NSANet/Hard pkg

Sign Eval

(Navy Element CO) Eval (E7-E9)

Eval (E5-E6)

Eval (E1-E4)

12 13

Signed Evals

(Navy Element SEL)

Go To:

Hard Pkg

Hard Pkg

Compile Evals Record Evals

(J12) (PERS-32)

15 16

From:

Signed EvalsSigned Evals

Process: USCC Military Evaluations, Navy, Enlisted (Slide 2 of 2)

Process: USCC Military Evaluations, Navy, Officer

NAVFit

NSANet/Hard pkg

Perform

Admin Review

NSANetFMTS NIPR

Provide

Personnel Data

(monthly)

Add

“personnel data” to

Eval Tracker

Create

FITREP

Notice/POA&M

(J13) (J12)

Eval Tracker (Softcopy)

(J12)

(J12)

1 2 3

Personnel Data (Hardcopy)

NAVFit

NSANet/Hard pkg

Develop

Evaluation

(Sailor)

Eval Notice

POA&M

NAVFit

NSANet/Hard pkg

Review

Draft Evaluation

(J-Code)

Draft Eval

Draft Eval

NAVFit

NSANet/Hard pkg

Sign Eval

(J-Code)

NAVFit

NSANet/Hard pkg

Sign Eval

(DCDR) NAVFit

NSANet/Hard pkg

Sign Eval

(J0) Eval (O6)

Eval (O5)

Eval (O1-O4)

Signed Evals

Hard Pkg Hard Pkg

Compile Evals Scan Evals

(J12) (PERS-32)

12 13

Signed Evals (FEDEX)Hard Pkg

Debrief Evals

(J-Code) 11 Signed, Original Evals

NAVFit

NSANet/Hard pkg

Compile Evals

(DCDR/J0)

NAVFit

NSANet/Hard pkg

Conduct

CAO Review

(J-Code)

Signed Evals

Scenarios: Civilian Awards

1. JCS-Level

a) Meritorious

b) Non-Meritorious

2. Air Force-Level

3. Special Achievement (J8 Funds Not Available)

4. Monetary (J8 Funds Available)

a) Notable Achievement

b) Act or Service

Breakout: “Awards” Mission Scenario

Process: JCS-Level Award, Meritorious

NIPR

(MPRs)

Prepare

Awards

Package for review

Awards Pkg (Hardcopy & Softcopy)

E-915

(MPR),

NIPR NIPR

Update Awards

Tracker

(as needed)

Review

Awards

Package

(J14)

Awards Tracker (Softcopy)

(J14) 2 4

Awards Tracker (Softcopy)

Transmittal Letter

NIPR

Send

Awards Tracker to MPRs

(weekly)

(J12)

Awards Pkg (Hardcopy & Softcopy)

E-915 (MPR),

Transmittal Letter

(J14)

Package

OK?

YN

NSA

Folks?

Y N

(J14)

5 6

NIPR

Review

Awards

Package

(NSA)

Y

Package

OK?N

(NSA)

NIPR

Review NSA feedback with

J1 Leadership

(J14)

Awards Pkg (Softcopy)

E-915

Awards Pkg (Softcopy)

E-915

Awards Pkg (Softcopy)

E-915 Go To 1

Go To 1

NIPR

Finalize

Awards

Package

(J14)

E-915, Transmittal Letter

A w ar d s P kg (H ar d co p y

S o ft co p y)

Tr an sm it ta l L et te r, E

-9

Awards Pkg (Softcopy)

E-915

Awards Pkg (Hardcopy & Softcopy)

Transmittal Letter, E-915

NIPR

Review

Awards

Package

Awards Pkg (Hardcopy & Softcopy)

(IN TURN: J1, J010,

DCOS, COS, DCDR)

Y

Award

Approved?

N

(CDR)

Awards Pkg (Hardcopy & Softcopy)

E-915, Transmittal

Letter

Go To 4

NIPR

Send

Awards

Package to JCS

(J14)

NIPR

Process

Awards

Package

(JCS)

Awards Pkg (Hardcopy

Transmittal Letter

NIPR

Prepare for

Awards

Presentation

(J14) Awards Pkg (Hardcopy)

14 15

Process: JCS-Level Award, Non-Meritorious

NIPR

(MPRs)

Prepare

Awards

Package for review

Awards Pkg (Hardcopy & Softcopy)

E-915

(MPR),

NIPR NIPR

Update Awards

Tracker

(as needed)

Review

Awards

Package

(J14)

Awards Tracker (Softcopy)

(J14) 2 4

Awards Tracker (Softcopy)

NIPR

Send

Awards Tracker to MPRs

(weekly)

(J12)

Awards Pkg (Hardcopy & Softcopy)

E-915 (MPR),

(J14)

Package

OK?

YN

NSA

Folks?

Y N

(J14)

5 6

NIPR

Review

Awards

Package

(NSA)

Y

Package

OK?N

(NSA)

NIPR

Review NSA feedback with

J1 Leadership

(J14)

Awards Pkg (Softcopy)

E-915

Awards Pkg (Softcopy)

E-915

Awards Pkg (Softcopy)

E-915 Go To 1

Go To 1

NIPR

Finalize

Awards

Package

(J14)

E-915

A w ar d s P kg (H ar d co p y

S o ft co p y)

E-

Awards Pkg (Softcopy)

Awards Pkg (Hardcopy & Softcopy)

E-915

NIPR

Create

Certificate

Awards Pkg (Hardcopy & Softcopy)

(J14)

NIPR

Sign Certificate

(J-DIR)

NIPR

Prepare for

Awards

Presentation

(J14) Awards Pkg (Hardcopy)

Awards Pkg (Hardcopy)

Certificate (Hardcopy)

Certificate

Process: Air Force-Level Award

NIPR

(MPRs)

Prepare

Awards

Package for review

Awards Pkg (Hardcopy & Softcopy)

E-915

(MPR)

NIPR NIPR

Update Awards

Tracker

(as needed)

Review

Awards

Package

(J14)

Awards Tracker (Softcopy)

(J14)

Awards Tracker (Softcopy)

NIPR

Send

Awards Tracker to MPRs

(weekly)

(J12)

Awards Pkg (Hardcopy & Softcopy)

E-915 (MPR),

(J14)

Package

OK?

N

Y

Go To 1

NIPR

Finalize

Awards

Package

(J14)

E-915

Awards Pkg (Hardcopy & Softcopy)

E-915

NIPR

Review

Awards

Package

Awards Pkg (Hardcopy & Softcopy)

(IN TURN: J1, J010,

J-DIR)

NIPR

Process

Awards

Package

(J14)

NIPR

Prepare for

Awards

Presentation

(J14) Awards Pkg (Hardcopy)

A w ar d s P kg (H ar d co p y

S o ft co p y)

Certificate (Signed)

Certificate (Signed)

8 9

Process: Special Achievement Award

NIPR

(MPRs)

Prepare

Awards

Package for review

Awards Pkg (Hardcopy & Softcopy)

E-915

(MPR)

NIPR NIPR

Update Awards

Tracker

(as needed)

Review

Awards

Package

(J14)

Awards Tracker (Softcopy)

(J14)

Awards Tracker (Softcopy)

NIPR

Send

Awards Tracker to MPRs

(weekly)

(J12)

Awards Pkg (Hardcopy & Softcopy)

E-915 (MPR,

(J14)

Package

OK?

N

Y

Go To 1

NIPR

Finalize

Awards

Package

(J14)

E-915, Certificate

Awards Pkg (Hardcopy & Softcopy)

E-915

Awards Pkg (Hardcopy & Softcopy)

NIPR

Process

Awards

Package

(J-DIR or COS)

NIPR

Prepare for

Awards

Presentation

(J14) Awards Pkg (Hardcopy)

Certificate (Signed)

7 8

Process: Monetary Award

NIPR

(MPRs)

Prepare

Awards

Package for review

Awards Pkg (Hardcopy & Softcopy)

E-915

(MPR)

NIPR NIPR

Update Awards

Tracker

(as needed)

Review

Awards

Package

(J14)

Awards Tracker (Softcopy)

(J14)

Awards Tracker (Softcopy)

NIPR

Send

Awards Tracker to MPRs

(weekly)

(J12)

Awards Pkg (Hardcopy & Softcopy)

E-915 (MPR),

(J14)

Package

OK?

N

Y

Go To 1

NIPR

Finalize

Awards

Package

(J14)

E-915

Awards Pkg (Hardcopy & Softcopy)

E-915

NIPR

Conduct

Awards Board

Awards Pkg (Hardcopy & Softcopy)

(J1)

NIPR

Process

Awards

Package

(J0)

NIPR

Prepare for

Awards

Presentation

(J14) Awards Pkg (Hardcopy)

Certificate (Signed)

Awards Pkg (Hardcopy)

Certificate (Hardcopy)

8 9

Breakout: “Awards” Mission Scenario

Process: USCC-Level Award, USCC/CDR Approval

NIPRNIPRNIPRNIPR

NIPR NIPR NSANetFMTS

Provide

Loss Roster spreadsheet

(monthly)

Transfer data:

Loss Roster to

Awards Tracker

(monthly)

Route awards data to J-Code

POCs for action & feedback

Review

Decision

Tracker

Data

Process Awards

Package for USCC/CDR

Close Awards

Package

Loss Roster (Hardcopy)

Draft Awards Data

Send

Awards Tracker to MPRs

(weekly)

(J13) (J12) Awards Tracker (Softcopy)

Decision Tracker Feedback

(J12) (MPRs)

Award Tracker Updates (E-mail)

(MPRs) Awards Pkg (Hardcopy & Softcopy)

(J12)

Develop/Update

Decision

Tracker

Spreadsheet

(J12) (J-Codes)

(J12) (J0)

1 2 3 4

(J12)

Awards Tracker (Softcopy)

Prepare

Awards

Package for review

Review

Awards

Package

Awards Pkg Action Items

6 Data from Awards Pkg

Decision Tracker (Softcopy)

Concur/Non-concur Decisions (E-mail)

Create Awards

Package

9 E-915 (Consolidated)

• Copy Awards Package

• Generate Orders

• Send “signed” hardcopy to MPRs

• E-mail citation to Military Service Center

E-915 (from MPR)

Awards Pkg (Hardcopy, & Softcopy)

E-915 (Hardcopy)

Award

Signed?

N

Y

(J0)

Go To

NIPRNIPR

NIPR NIPR NSANetFMTS

Process: USCC-Level Award, J-DIR Approval

Provide

Loss Roster spreadsheet

(monthly)

Transfer data:

Loss Roster to

Awards Tracker

(monthly)

Route awards data to J-Code

POCs for action & feedback

Sign Certificate

Loss Roster (Hardcopy)

Draft Awards Data

Send

Awards Tracker to MPRs

(weekly)

(J13) (J12) Awards Tracker (Softcopy)

(J12) (MPRs)

Award Tracker Updates (E-mail)

(MPRs) (J12)

Process

Awards

Package

(J12) (J-Code)

(J12)

1 2 3 4

Awards Tracker (Softcopy)

Prepare

Awards

Package for review

Review

Awards

Package

Awards Pkg Action Items

Signed Certificate (Hardcopy), Awards Package (Hardcopy)

Close Awards

Package

Awards Pkg (Hardcopy & Softcopy)

E-915 (from MPR)

Awards Pkg (Hardcopy & Softcopy)

• Copy Awards Package

• Generate Orders

• Send “signed” hardcopy to MPRs

• E-mail citation to Military Service Center

Awards Pkg w/ unsigned certificate (Hardcopy & Softcopy)

E-915 (signed by J1)

(from MPR)

NIPRNSANet

Process: Retirement, STRATCOM-Level

Provide

Loss Roster spreadsheet

(monthly)

Transfer data:

Loss Roster to

Awards Tracker

(monthly)

Route awards data to J-Code

POCs for action & feedback

Loss Roster (Hardcopy)

Draft Citation/Narrative/Memo Data

Send

Awards Tracker to MPRs

(weekly)

(J13) (J12) Awards Tracker (Softcopy)

(J12) (MPRs)

Award Tracker Updates (E-mail)

(MPRs) (J12)

Process

Citation/

Narrative

Package

(IN TURN: J12, J1) (J0)

(J12)

1 2 3 4

Awards Tracker (Softcopy)

Prepare

Citation/

Narrative Pkg for review

Review

Citation/

Narrative

Package

Request: Resend Package

Citation Pkg (Hardcopy & Softcopy), E-915 (signed by J12, J1, USCC/CDR)

Process

Citation/

Narrative

Package

Citation Pkg (Hardcopy & Softcopy)

E-915 (from MPR)

Citation Pkg (Hardcopy & Softcopy)

• Copy Citation Package

• Send “signed” hardcopy to MPRs

• E-mail citation to Military Service Center

Citation Pkg (Hardcopy & Softcopy)

E-915 (signed by J12 & J1)

E-915 (from MPR)

(J12)

USCC/

CDR

OK?

N

Process

Citation/

Narrative

Package

Citation Pkg Action Items

Y

Pkg “in

Hand’?

Close Awards

Package

(USSTRATCOM/J13)Citation & Narrative (Softcopy)

Memorandum & E-915 (Scanned)

Citation, Orders & Narrative (FedEx)

(J12)

10 11

Citation & Narrative

Citation Pkg Action Items

NIPRNSANet

Process: PCS, JCS-Level

Provide

Loss Roster spreadsheet

(monthly)

Transfer data:

Loss Roster to

Awards Tracker

(monthly)

Route awards data to J-Code

POCs for action & feedback

Loss Roster (Hardcopy)

Draft Citation/Narrative/Memo Data

Send

Awards Tracker to MPRs

(weekly)

(J13) (J12) Awards Tracker (Softcopy)

(J12) (MPRs)

Award Tracker Updates (E-mail)

(MPRs) (J12)

Process

Citation/

Narrative

Package

(IN TURN: J12, J1) (J0)

(J12)

1 2 3 4

Awards Tracker (Softcopy)

Prepare

Citation/

Narrative Pkg for review

Review

Citation/

Narrative

Package

Request: Resend Package

Citation Pkg (Hardcopy & Softcopy), E-915 (signed by J12, J1, USCC/CDR)

Process

Citation/

Narrative

Package

Citation Pkg (Hardcopy & Softcopy)

E-915 (from MPR)

Citation Pkg (Hardcopy & Softcopy)

• Copy Citation Package

• Send “signed” hardcopy to MPRs

• E-mail citation to Military Service Center

Citation Pkg (Hardcopy & Softcopy)

E-915 (signed by J12 & J1)

E-915 (from MPR)

(J12)

USCC/

CDR

OK?

N

Process

Citation/

Narrative

Package

Citation Pkg Action Items

Y

Pkg “in

Hand’?

Close Awards

Package

(JCS)Citation & Narrative (Softcopy)

Memorandum & E-915 (Scanned)

Citation, Orders & Narrative (FedEx)

(J12)

10 11

Citation & Narrative

Citation Pkg Action Items

Breakout: “Outbound” Mission Scenario

Process: Outbound

(J-Code/AFDW/ Employee)

Notify: “Leaving

USCYBERCOM”

Leave Notice

Review

“Transfer Data”

(J14)

Proposed Release Date

(J-Code)

Release

Date

OK?9

Remove from

“USAF CIV ALL”

Distro

(J14)

Initiate

“Out-processing

Checklist”

(AFDW)

Forward

“Release Date”

(J14)

(J14)

Turn in CAC to DEERS Update FMTS

(J14)

Out-brief

Employee

(IN TURN: NSA, SSO)

Sign

“Out-processing

Checklist”

(J14)

Transfer Data

(J-Code)

Create

Appraisal

?8

(J-Code)

Award

Desired?

(J14)

Transfer to AF

Org?5

(Employee)

Request

Appraisal

?7

GO TO:

Appraisal

Process

(J14)

GO TO:

Awards

Process

(J14)

Transfer Data

Transfer Data

Proposed Release Date

“New” Release Date

Transfer Data

Develop SF-50

(Employee)

Y

N

New/Proposed Release Date, Checklist(J14)

Checklist

OK?

Y

N

N

Y

Y

N

YY

N

(J14)

File “Out-processing

Checklist”

4 6

Go To

Go To

GO TO:

Selection

Process

(J14)

Retiring?

Develop SF-75

(AFDW)

N Y

N ew

/P ro p o se d

R el ea se D at e, Tr an sf er D at a

Transfer Data

Checklist

Review

“Out-processing

Checklist”

(J14)

N

Update DCPDS

(J14)

(J14)

13 14