Q A.doc

INTERIOR RENOVATION - QUESTIONS AND ANSWERS

1. Will the contractor be responsible for moving existing furniture , equipment, and audio visual aids?

No, the contractor will not be responsible to remove these items.

2. Will the contractor be expected to cover the vents to block dust particles and other debris from entering into other areas of the building?

The contractor will not be expected to cover the vents, as an option the contractor can cover the entry way to cut down on dust and debris in these areas. Another option would be to turn off the HVAC system while working in the area to eliminate dust and debris from entering the system through returns.

3. Have asbestos and lead paint testing been performed to determine if any asbestos or lead exist in the areas between the layered ceilings?

No asbestos or lead found in the ceiling areas.

4. What are the requirements to remove 3 layers of ceiling and replace with 1 layer?

Yes, the requirement is to remove layers of ceiling. We believe there are 3 layers but cannot be completely certain the number of layers. The contractor will be responsible for demolishing and removing the layers of ceiling above. The contractor shall be responsible for installing one layer of accoustical ceiling.

Also, if encountered in the ceiling area; the contractor will remove all electrical wiring not used and are expected to terminate electrical wiring in accordance with electrical code. The contractor will NOT be responnsible for removing any IT cables.

5. Would it be possible to have a drawing that will show total square footage of the renovated work areas.

A drawing will be provided. Note: the contractor shall be responsible for verifying all measurements, dimensions, design and technical requirements of this project.

6. Should these jobs be quoted together or are they separate?

The contractor shall quote them as separate projects. Provide a separate quote for each project.

7. Where should junction boxes be installed and is there a requirement to install power poles?

Junction boxes should be installed in the ceiling above the cubicles, 2 circuits for every quad (4) cubicles. There are no requirements to install power poles. Receptacles will need to be installed per code in each office.

8. Where is the electric service panel located?

The electric service panel is located in the existing conference room.

9. What type of doors are needed for interior offices?

Hollow core luan wood doors.

10. What type of doors will go on to the fire rated walls?

The contractor will be responsible for removing 2 existing doors from (Material Control Section C-Bay) and install both doors on to the fire rated wall where offices are to be renovated. Both doors have X09 locks on them.

11. Will you provide a scale drawing to the contractor to show existing facility and note demo areas on existing drawings?

A drawing will be provided but may or may not be to scale, it will have dimensions.

Note: the contractor shall be responsible for verifying all measurements, dimensions, design and technical requirements of this project.

12. How many sprinkler head are needed?

Install the number of heads required by state regulations.

13. Should the walls in side the office be insulated?

Yes, insulate the walls inside the offices with R11 insulation.

14. Should the ceiling top be insulated?

Yes, insulate the drop ceiling to create a sound barrier. R19 is acceptable material.

15. In the office space designated “untouched” can night work take place to install carpet tiles to minimize disruption and to expedite the installation?

Yes, 3 nights may be allowed for installation of carpets in only the untouched area.

16. Can drawing dimensions be provided for each office?

Yes all areas of the drawings will have dimensions. Note: the contractor shall be responsible for verifying all measurements, dimensions, design and technical requirements of this project.

17. What is the estimated sign-in and entry time one can be expected to enter the facility?

You can estimate 20 minutes or as much as 40 minutes if workers arrive during peak times.

18. Can phones be used inside the building?

No, phones will need to stay out of the building, recommend keeping them in your vehicles.

19. Regarding disposal; will trash dumpsters be provided or do the contractor bring their own dumpsters?

Contractors ar required to bring their own trash dumpster and store it in designated areas. Dumpsters must also be marked. Contractor must use clear trash bags. All debris and trash must be inspected by guards prior to disposal.

20. Will there be a designated storage area for contractor use to store equipment?

Yes, a designated contractor work area will be provided.

21. What time frame should coordination on delivery of dumpster happen?

Give 1 day advance notice for delivery of dumpsters.

22. Will contractors be allowed to park their trucks at the building where work is being performed?

Yes, the contractor will be allowed to park at the building where work is being performed.

23. Should the open location on the drawing change to the opposite side as discussed?

Yes, on the drawing the cubes must be designed so that the entry and exit from the cubes can be done to allow exiting out of the fire doors.

24. Should the hallway ceiling drop down to office spaces?

Yes, the ceiling will drop down to equal height consistent throughout the entire office space to include the hallway area.

25. In the 3 offices area in the back, is there a requirement to demo the back wall?

No, the wall will not be demolished but the contractor is responsbile for repainting the wall.

26. Should the air handler on top of the building be removed?

This is set aside as an option price on the bid schedule to be determined prior to contract award depending on funding availability.

27. Will the contractor be under escort during the construction?

Yes, the contractor will be escorted at all times while in the secured area and while working on this project.

28. Would it be acceptable to build the office walls up to the height of the ceiling?

Yes, it would be acceptable to build the office walls up to the height of the ceiling.

29. In the back office area, what are the dimensions of the offices?

1 office will be 10 x 10. The contractor will measure equal spacing for the remaining office spaces. The contractor will provide new doors for these offices. Reference the drawings for dimensions.

30. During the site visit there was mention that the air handler system should be removed and disposed by the contractor?

An option price (Option 3 on Schedule) is requesting a price to complete this effort. The price must be priced separated and may be added to the contract should funding become available.

31. Removing the air handler from the roof top will leave a gap in the roof. What process is acceptable to fix the gap?

If this effort is accepted under option 3 pricing, the contractor shall cap the roof where the duct work penetrates the roof. (Reference Question30)

32. The scope of work requires replacement of HVAC system, there are four systems identified on the roof top, which one must the contractor replace?

Replace the unit on the farthest east side of the building

33. What tonnage and BTU requirment is needed for the HVAC system?

The Contractor is required to configure the HVAC and Heating system and associated duct work suitable for the office environment defined in this solicitation. Contractor is responsible for calculating the environment and determining the size of HVAC and heating system to fit specifications for a general office environment. The condensor is required to be installed from the back dock area.

34. Will there be a requirement for a certified air balancer to balance the HVAC system?

This will be priced as an option to the solicitation and maybe required if funding becomes available.

35. Where should the BAF be relocated?

The BAF will be relocated on the same beam approximately 30 feet down from its original position.

36. Would it be possible to obtain a drawing for inside the warehouse to show where the equipment (shrink rap machine, etc) should be installed?

Drawings will be provided.

37. What safety equipment is expected when performing the work?

Follow State of Kentucky Safety requirements.

38. What water material would be required for the water lines?

The contractor should plan to use PVC for the water lines

39. Can the contractor bring their own equipment for use inside the warehouse and recharge using the existing power in the building?

If this is referring to battery operated tools as well as scissor lifts or other MHE, the answer is yes.

40. What are the dimensions for A Bay?

The dimensions are 200 x 200 from wall to wall.