Site_Visit_QA.pdf

RFP Questions and Answers from Site Visit, held 27 August 2019 H92240-19-R-0007

Survival, Evasion, Resistance, Escape and Personnel Recovery (SERE/PR)

# Document Reference

Description OFFEOR Question/Comment GOVERNMENT Answer

1 PWS 5 Phase In / Phase Out

Description of the Phase In-Phase Out periods of performance

Phase-In period is thirty days prior to start of performance of tasking by the successful awardee.

Phase-Out period is sixty days prior to the ending of the current contract. During the final thirty days of the phase out period/contract period of performance, the current contractor would be required to assist in a new contractor in transitioning these services.

2 N/A General Question

What are the number of female students in courses Are there any requirements for separate female instructors or a special female student to female instructor ratio?

Only one female instructor on staff. Females participate in courses only up to SERE level B, none for level C. No specific ratio requirements, currently six female students are in training courses.

3 PWS 4.4 Personnel Qualification s

Are OPFOR personnel required to have SERE Level C qualifications

OPFOR, or role players, are considered instructors and are required to have graduated SERE Level C.

4 PWS 4.5.2 Ethnic Food Who provides ethnic food and what are the standards?

All food requirements will be removed from the solicitation requirements.

5 PWS 4.5.3 Uniforms/Cl othing

Can the Government provide guidance for clothing/uniforms.

For day to day operations contractor is responsible for the daily uniform. During training iterations role play uniforms are provided by the Government.

Any additional requirements will be handled through the material contract line item.

6 Solicitation Attachment s 05A-05C

Wage Determinatio ns

Question related to whether the most recent wage determinations are included in the solicitation.

The current wage determination for Kodiak, Alaska is the most recent wage determination.

Wage Determinations for San Diego, California and Virginia Beach, Virginia will be revised.

Correct wage determination for San Diego is 2015-5636, Revision

10, and Virginia Beach is 2015- 4341, Revision 12. In order to ensure compliance with the Service Contract Act, the Government may review wage determinations on an annual basis in order to ensure minimum compensation thresholds of the Service Contract Act are satisfied.

7 General Question

Overtime and training cancellation days

Is overtime authorized and how should an offeror plan for possible cancelling and rescheduling of training?

Any resulting contract for training and training support services shall be priced on a firm-fixed price basis and offerors are encouraged to ensure pricing reflects all expenses anticipated by their respective firm. No overtime is anticipated and the Government will not postpone training due to inclement weather. Holiday work may be required as training courses may occur during holidays.

8 General Question

Field Training

What gear will the contractor be required to provide to support Field Training? Is there a gear list?

The Government has revised the approach to all material and travel contract line items. For material and travel line items, the Government will provide a Not to Exceed ceiling value and this value shall represent the ‘plug value.’ Revised requirements are reflected in the solicitation amendment.

9 PWS 3.1.1,

3.1.2, 3.1.3.

3.1.4 , 4.1.1.1and 4.1.1.3

ARL/Field Training

Please define high risk training and identify whether there are any specific instructor ratios for ARL, field and high risk trainings. How are students broken down and assigned and how is high risk training currently conducted.

High-Risk Training is defined by OPNAVINST 1500.75D as training that exposes personnel to potential risk of death or serious injury if safety precautions are not implemented. Training is considered high-risk when a deliberate or in-depth risk assessment identifies elements of training as moderate or high-risk prior to the implementation of control measures. High risk training exercises are associated with in field training exercises and are spread out across three locations and require a higher shift/level. Students are randomly assigned to specific high risk training groups. The NSW Training Course Control Document for NSW Survival K- 431-0401 has the ratio at 40:10.

The TCCD for NSW SERE K-431- 0400 has the following ratios;

Pre-academic Resistance Lab 54:38; the Academic Role Play Ratio is 54:15; and a Resistance Training Laboratory ratio of 54:11.

10 PWS 4.3 Logistics Support Functions

Please provide a breakdown of how current logistic functions are being completed

Logistics functions are currently being executed by contractor staff whose primary roles are as SERE instructors. The Government provided estimates for tasking are as follows: 1) Supply Support Functions, 8 hours per week; 2) Support Vehicle Operation and Maintenance, 2 hours per week;

3) Communication Systems Support, 4 hours per week; 4) Facilities Development and Maintenance, 2 hours per week and 5) Security Management, 1 hour per week.

11 PWS 3.1.3

and 4.4.1.1.4

Kodiak, Alaska Support

Please provide additional information relating to the Kodiak, AK position.

Requirement is for two, full time equivalent positions to be positioned in Kodiak, Alaska.

FTEs will not have access to base housing of to the local DFAC.

FTEs will be required to pass a physical and FTEs must be able to swim. FTEs should be well versed in the 89 task items (Joint Capability Tasks, CJCSM

3500.09 Enclosure B) associated

with SERE level C. Activities in summer also include mountaineering and in winter snow caves. FTEs will support training and training exercises and may be required to assist Government personnel in achieving certification in order to reach appropriate level of certification to be able to teach courses (associated with JPRA requirements for SERE level C).

Kodiak, AK has a full Government staff. As Kodiak is a new requirement, the Government cannot provide an estimate as to how many trips the Program Manager would be required to take in order to support the two FTE resources.

12 PWS 3.2 Curriculum Developmen t and TTP Developmen t

Please provide expectations for these requirements and expand upon the requirements if possible. Clarify frequency and provide information relating to the current level of effort to support these functions.

Example of Curriculum development function is as follows: Review TTP and curriculum updates from JPRA and update/implement changes/updates into course curriculum. Candidate shall be knowledgeable in Microsoft Power Point and familiar the Authoring Instructional Material program (AIM) program utilized by the LSO office. Estimated level of effort is 10 hours per week.

13 PWS 3.0 Courses For courses in Southern California, how is transportation handled.

Government vehicles (vans, transport vehicles) will be used to transport students and instructors. Government driver license is not required, but a state issued driver’s license is a requirement.

14 N/A General Question

Is there a requirement for contractors to have a TS/SCI level clearance. Will

TS/SCI not required, up to SECRET required. Contractors will have access to NIPR contractors have access to NIPR systems network. ACCM read-ins will not be provided to all staff, just staff with a ‘need to know.’

15 PWS 11.1 Contractor Quality Control Plan

Quality control plan for Kodiak, AK functions to be updated via interaction between contractor hired Program (contract) manager and contractor resourced, based upon feedback from Government personnel. All course of instruction quality updates and feedback would be accomplished between courses.

Feedback from all courses should be applied to the contractor quality control plan.

16 PWS

4.4.1.1.8 and 4.4.2.1

Psychologic al Evaluations

Are new staff required to undergo psychological evaluations? Are firms able to charge the Government for the employee’s time associated with the evaluations?

Contractor personnel, including new hires, are required to go through Psychological evaluations prior to commencing performance any under resulting contract and at a minimum, on an annual basis thereafter. The Government retains the right to conduct additional evaluations throughout performance of the contract period of performance.

The Government will conduct the psychological evaluations.

As the resulting contract will involve firm-fixed pricing, the contractor shall include any anticipated expenditures associated to the psychological evaluations into their firm-fixed price.

17 PWS 4.3.2 All Terrain Vehicles

Certifications Regarding All Terrain Vehicles

ATV license can be earned online. ATV use is governed by

NSWCEN INST 4600.1B

18 N/A General Items

General information is provided as these items were mentioned during the Site Visit, question and answer session.

Laundry Services – Current contractor is taking Laundry off site to 32nd street.

Explosives are not a part of the current training. Under current courses, blank ammunition and sound simulators are being used.

Class schedules represents the Governments currently released and established schedule, which is valid through 2024.

Stand-Alone SERE level B course in VA and CA are run concurrently.

Small Business Goals are established by USSCOM HQ in Tampa. Small Business Subcontracting requirements apply to procurements conducted on an unrestricted basis (full and open competition).

In future, an alternate site to Cleveland National Forest maybe utilized. Alternate locations will be within a 400 mile radius of Imperial Beach, CA.

19 Performanc e Work Statement, Required Resource List (RRL), Att. 7D, 7E and 7F

Material and Travel

Follow up to written questions received The Government will provide a not to exceed dollar amount (plug number) for all Material and Travel contract line item numbers. The values of the pre-determined material and travel line items will be incorporated into any resulting contract and will be associated with a not-to-exceed COST vice firm-fixed price. Procedures for requesting and seeking approval for material and travel expenses will be included in a future amendment along with revised solicitation documents. The Government has provided Required Resource Lists.

Physical equipment/assets listed, such as but not limited to vehicles, ATVs, facilities and tents, will be able to be used by both Government and Contractor personnel in providing training. Personal equipment represents equipment provided by the Government for instructors and student and are an indication of the equipment contractor resources may need to acquire, via the Government material line item, in order to support training.

20 Performanc e Work Statement

Material and Travel

Follow up to written questions received. Required Resource List for Kodiak, Alaska.

The Government is including a document representing the Kodiak, Alaska Required Resource List (RRL). The listed items are provided to Government instructors and is an indication of items the two Kodiak FTEs may consider for purchase. See response to question 19 above relating to material expenditures.

21 RFP ,

Section L.1.5.b

Format Will the Government consider single spacing for all graphics and tables?

Yes. Graphics and tables are permitted to be single spaced.

22 RFP ,

Section L.1.5.b

Format Will the Government consider increasing page count to 20 pages to allow adequate page count to effectively and adequately address the RFP and PWS requirements?

No. While the page limitations listed under L.1.6 remain in effect, single spacing has been permitted.

23 L.5 Volume 4, Factor 3 Past Performanc e L.5.1 (Summary Page)

Page count As per Q&A released in Amendment 02 on 30 August “Summary Page limited to one (1) page, Past Performance Information Sheet limited to three (3) pages for each contract/order and no page limit to CPARS or Past Performance Questionnaires”

No. The page limitations listed under L.1.6 remain in effect.

The Government requests relevant contract reference information to be captured under the existing page limitations.

Will the Government re-consider the original RFP language to allow 1 page corporate summary per submitted reference AND an additional page to describe the roles of the offeror and each partner?

24 PWS

4.4.1.1.8, 4.4.2.1 4.4.2.2

Psych Exam Will the PWS be revised to align 4.4.1.1.8, 4.4.2.1 and 4.4.2.2 with the response?

Yes. Revised PWS requirements are reflected in the solicitation amendment.

25 Q&A Questions # 18, #20 (revision of Attachment 6), #26 (ethnic food), #34 (Travel), and #35 (Material)

Several references are made to a forthcoming amendment for PWS and attachments revisions for this solicitation. Can the Government please provide an estimated date for posting of the amendment?

Amendment 04 hereby reflects the solicitation amendments.

26 PWS

Section 6

Deliverable Not applicable Number of days has been changes from Business to Calendar.