Guam 1.8R Solicitation_SPE60526R0218.pdf
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- Solicitation number
- SPE60526R0218
- Issued by
-
Defense Logistics Agency Energy
About this file
This is a Combined Synopsis/Solicitation (RFP) for fuel products to support Department of Defense (DoD) operations throughout Guam.
The Defense Logistics Agency (DLA) Energy is soliciting for supply of various fuel products, distillates, and residuals for DoD facilities in Guam under solicitation SPE605-26-R-0218. The requirement covers a three-year performance period from April 1, 2027, through March 31, 2030, with delivery required within 48 hours of order placement through March 31, 2030. This is an unrestricted, open continuous solicitation with multiple closing dates; the initial closing date is October 28, 2026, at 9:00 AM EST for 14 line items totaling approximately 6.76 million gallons (5,196,096 USG of Diesel Fuel 2 (DS2) and 1,560,768 units of Motor Unleaded Regular gasoline (MUR)). Delivery locations span multiple Guam military installations including Anderson Air Force Base, Naval Base Guam, and other strategic sites. The contract type is fixed-price requirements with Economic Price Adjustment (EPA) using PLATTS Oilgram as the reference price indicator with a base reference date of August 14, 2026. Offerors must submit technical proposals via the Offer Entry Tool (OET) and email, including certificates of analysis/quality and supplier commitment letters demonstrating capability to meet specifications. The evaluation uses a two-factor approach: technical capability (acceptable/unacceptable based on documentation) and price (lowest evaluated on a line-item basis). Key registration requirements include SAM, WAWF, DIBBS, and AMPS enrollment. The Small Business Size Standard is 1,500 employees or refining no more than 200,000 barrels per calendar day; this procurement is not set-aside for small business. All proposals must be submitted in English using U.S. dollars and gallons as units of measurement.
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GUAM, POSTS, CAMPS & STATIONS (PC&S)
1.8R – Combined Synopsis/Solicitation SPE605-26-R-0218
INFORMATION TO OFFERORS
COVER SHEET
SOLICITATION: SPE605-26-R-0218
(GUAM, POST, CAMPS & STATIONS (PC&S) 1.8R)
THE ENCLOSED SOLICITATION COVERS THE FOLLOWING:
PERIOD OF PERFORMANCE
01 APRIL 2027 THROUGH 31 MARCH 2030
PART: U.S. GOVERNMENT PROCUREMENTS
CLASS CODE: 91 – FUELS, LUBRICANTS, OILS AND WAXES
ISSUING OFFICE:
Defense Logistics Agency - Energy
ATTN: DLA-ENERGY-FEPAA,
Candy Cross 8725 John J. Kingman Road, Suite 3938 Ft. Belvoir, VA 22060-6222
ITEMS TO BE PURCHASED:
VARIOUS FUEL PRODUCTS, DISTILLATES, AND RESIDUALS FOR THE DEPARTMENT OF
DEFENSE (DOD) THROUGHOUT GUAM
GOVERNMENT POINTS OF CONTACT FOR INFORMATION:
CANDY CROSS OMAR JOYCE
(571) 474-6137 (571) 540-1918
CANDY.CROSS @DLA.MIL OMAR.JOYCE@DLA.MIL
WEB ADDRESS: HTTP://WWW.ENERGY.DLA.MIL
RESPONSES DUE: ALL REQUIRED DOCUMENTS SUBMITTED AS PART OF AN OFFEROR’S
PROPOSAL MUST BE RECEIVED NO LATER THAN 28 OCTOBER 2026; 9:00 AM, EASTERN
STANDARD TIME (EST), FORT BELVOIR, VA LOCAL TIME
DELIVERY PERIOD: 48 HOURS AFTER 01 APRIL 2027 THROUGH 31 MARCH 2030 (30 DAYS
AFTER END OF THE ORDERING PERIOD)
ADDITIONAL INFORMATION:
SEE NOTES AND ATTACHED PAGES
mailto:CANDY.CROSS%20@dla.miL mailto:OMAR.JOYCE@DLA.MIL http://www.energy.dla.mil/
1. This is combined synopsis/solicitation for commercial products or commercial services prepared in accordance with FAR part 12.
This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.
Solicitation number SPE605-26-R-0218 is issued as a request for proposal (RFP).
This acquisition is not set-aside for small business concerns. Defense Priorities and Allocations System (DPAS) and assigned rating: DO
2. This combined synopsis/solicitation incorporates provisions and clauses with the same force and effect as if they were given in full text. The full text of the referenced clause and provision in this solicitation may be accessed electronically at https://www.acquisition.gov/far-overhaul or in Attachment E. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its offer. Offerors are notified that all proposals shall be submitted in English, using U.S. dollars as currency and U.S. gallons for unit of measurement. No other language, currency, or unit of measurement will be accepted.
3. CLARIFICATION: Any reference to DAY(s) within the solicitation should be considered BUSINESS DAY(s) (Monday through Friday). Hours of operation listed in the schedule (Attachment A) are for the Guam time zone, and any other reference to hours/time, unless otherwise stated, within the solicitation will be for Eastern Standard Time (EST). Any reference to Holidays should be considered U.S. Holidays unless otherwise stated. Any reference to BIMONTHLY should be considered twice a month, unless otherwise noted. All quantities listed on the schedule (Attachment A) are estimates.
4. DESCRIPTION OF REQUIREMENT
The line item narrative can be found in Attachment A_Schedule. All interested vendors must review the line item narrative and shall provide proposals for the requested products. See below for a description of the line item number, the location, the requested products, the associated product code, and the estimated quantity over a three (3) year period.
DS2: NSN 9140-01-524-0139
Total Quantity: 5,196,096 USG
MUR: NSN 9130-00-148-7103
Total Quantity: 1,560,768
Line Item City Product Quantity (USG) 1 North West Field, Guam DS2 1,359,756 2 Sourth Port, Palau DS2 68,940 3 Runway Able San Jose MP Tinian DS2 1,134,240 4 Armadilloyigo, Guam DS2 695,484 5 Sourth Port, Palau MUR 68,940 6 Yigo, Anderson AFB, Guam MUR 695,484 7 Yigo, Anderson AFB, Guam DS2 692,280
8 Central Utility Plant Farenholt Avenue, Agana Heights, Guam DS2 516,816
9 NAVFAC Engineering Command - Santa Rita, Guam DS2 774,828 https://www.acquisition.gov/far-overhaul
Line Item City Product Quantity (USG) 10 Dededo, Guam DS2 300,888 11 Naval Base Guam, Guam MUR 205,344 12 Naval Base Guam, Guam DS2 823,644 13 Naval Base Guam, Guam MUR 591,000 14 Naval Base Guam, Guam DS2 32,400
5. This procurement is being issued as UNRESTRICTED. North American Industrial Classification Standard (NAICS): 324110 Small Business Size Standard: 1500 employees or refining no more than 200,000 barrels per calendar day.
6. In accordance with FAR 52.216-1 Type of Contract (April 1984), the Government contemplates award of a Fixed-Priced, Requirements contract with Economic Price Adjustment (EPA) contract resulting from this solicitation.
7. SOLICITATION CLOSING DATE: The deadline to submit offers is 28 OCTOBER 2026; 9:00 AM, EASTERN STANDARD TIME (EST), FORT BELVOIR, VA LOCAL TIME. Offeror must be submitted via the Offer Entry Tool (OET). In addition to OET submission your offer and all required documents must be emailed to Omar.Joyce@dla.mil and Candy.Cross@dla.mil. It is recommended that you submit your proposal no later than 4:00 PM Ft Belvoir VA Time, the day before the closing date, and confirm receipt of proposal.
NOTE: The Government anticipates receiving new requirements through the performance period. Therefore, solicitation SPE605-26-R-0218 will remain open until 31 March 2030, for any new lines items to be solicited. As new requirements are received, the Government will issue amendments to the solicitation with new closing dates for the new requirements and provide all offerors with an opportunity to compete for the new line items. This is an open continuous solicitation with successive closing dates. The first closing date is 28 OCTOBER 2026, and is for 14 line items contained in this first closing.
Solicitation SPE605-26-R-0218 has a performance period of 1 APRIL 2027 through 31 MARCH 2030.
8. PROPOSAL SUBMISSION GUIDANCE:
a. To be valid all offerors submitting proposal packages under the subject solicitation must be registered in the following systems at the time of offer submittal.
i. System for Award Management (SAM) at https://www.SAM.gov
ii. Wide Area Workflow (WAWF) at https://www.wawf.eb.mil (which includes myInvoice)
iii. DLA Internet Bid Board System (DIBBS) https://www.dibbs.bsm.dla.mil
b. All offer prices shall be submitted through the Posts, Camps and Stations (PC&S) Offer Entry Tool (OET).
i. PC&S OET is an external web application which allows prospective PC&S ground fuel offerors to securely bid on DLA Energy fuel solicitations. Offerors must be registered in the PC&S OET application to submit offer prices. To gain access to PC&S OET, offerors must request the applicable user roles via the Account Management and Provisioning System (AMPS) website at: https://amps.dla.mil.
ii. Please use the attached instruction titled, “AMPS Role Guide-Attachment-F” to obtain an AMPS account if you do not already have one.
iii. Once AMPS registration process is complete, access AMPS with your username and password to request access to the PC&S Ground Vendor Role OET-100. You will be notified by email once your OET access is granted.
mailto:Omar.Joyce@dla.mil mailto:Candy.Cross@dla.mil https://www.sam.gov/ https://www.wawf.eb.mil/ https://www.dibbs.bsm.dla.mil/ https://amps.dla.mil/
iv. After you obtain access to OET, you will be able to select a solicitation to offer on and submit your offer prices via OET using the attached instructions titled, “PC&S OET Vendor Guide.” (Attachment-H).
c. If you experience trouble registering or if additional assistance is needed, please send an email to the DLA Enterprise Help Desk at DLAEnterpriseHelpDesk@dla.mil or call toll free (855)352-0001 and select the option for assistance with
AMPS.
d. In the event of technical issues on the part of OET that prevent an offeror from successfully entering offer data in OET, the offeror must immediately notify both Government’s Points of Contact via email at Omar.Joyce@dla.mil and Candy.Cross@dla.mil to request allowance for offeror’s manual offer submission using Price Data Sheets. Nevertheless, the offerors are still responsible for entering offer data through OET upon its return to a fully functioning state.
9. Offerors may submit questions in writing via email to Omar Joyce, Omar.Joyce@dla.mil, and Candy Cross, Candy.Cross@dla.mil, no later than 09 October 2026 at 11:00 AM Fort Belvoir, VA time. All responses to questions, which may affect offers, will be consolidated and answered via an official Question and Answer (Q&A) amendment to the solicitation.
10. ACKNOWLEDGEMENT OF AMENDMENTS: If issued, all offerors must acknowledge receipt of any amendments to this solicitation. An offeror’s designated agent can do this by completing Block 8, signing, and returning one (1) copy of the amendment to Omar.Joyce@dla.mil and Candy.Cross@dla.mil. Offeror’s designated agent must ensure Blocks 15A, 15B, and 15C of the Standard Form 30 are completed.
11. AWARD WITHOUT NEGOTIATIONS: Offerors are directed to FAR 52.212-1(d), INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES. While the Government intends to evaluate proposals in accordance with FAR 52.212-2 EVALUATION-- COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES, Lowest Price Technically Acceptable Source Selection process, and award a contract without negotiations, it reserves the right to conduct negotiations if later determined by the Contracting Officer to be necessary. Therefore, those participating are advised to submit their best prices with their initial offer. If the Contracting Officer determines that negotiations are necessary, the Government will then evaluate proposals and award a contract after conducting negotiations with Offerors whose proposals have been determined to be within the competitive range.
12. NEGOTIATIONS: Negotiations under this solicitation will be conducted primarily in writing (via email), and/or by telephone, and by authorized negotiators. Offers are expected to submit proposals in full compliance with all terms and conditions of this solicitation. . Any exceptions to the terms and conditions of this solicitation will result in the Government’s determination that either: (1) The exception is material enough to warrant rejection of the offer in part or in full; or (2) The exception is acceptable.
All exceptions must be submitted in a separate attachment clearly labeled exceptions in order to be considered.
13. ECONOMIC PRICE ADJUSTMENT AND BASE REFERENCE PRICE: Please refer to SUPEMENTAL TEXT ECONOMIC PRICE ADJUSTMENT - PETROLEUM PRODUCT PRICE, POST, CAMP, AND STATION (PC&S) (DLA ENERGY APRIL 2020). The base reference date is 14 AUG 2026. Offerors MUST use the publication listed for each line-item schedule as the escalation reference for their offer prices. After award, the contract price for all Line Items will escalate/de-escalate daily (Monday through Friday, and any deliveries made on Saturday and Sunday will use Friday’s Price.) in accordance with the above Economic Price Adjustment clauses based upon the prescribed escalation publication referenced in the solicitation. Price changes are not based on product cost or vendor profit margin. After award DLA Energy will provide updated contract prices daily under “Vendor Resources/PriceAdjustments” on the DLA Energy homepage at www.energy.dla.mil NOTE: No alternated escalators will be accepted.
14. NOTICE OF VOIDABILITY: Any contract awarded to an offeror who at the time of award was suspended, debarred or ineligible for receipt of contracts with any government agency or in receipt of proposed debarment from any government agency mailto:DLAEnterpriseHelpDesk@dla.mil mailto:Omar.Joyce@dla.mil mailto:Candy.Cross@dla.mil mailto:Omar.Joyce@dla.mil mailto:Candy.Cross@dla.mil mailto:Omar.Joyce@dla.mil mailto:Candy.Cross@dla.mil is voidable at the option of the government.
15. Offeror(s) selected for award by the Contracting Officer shall be ready to deliver fuel in accordance with the contract requirements within 48 hours after period of performance start date.
16. DLA Energy may conduct pre-award surveys to assist in determining responsibility. If an offeror does not pass a pre-award survey, it shall reflect negatively against the offeror’s responsibility determination.
17. Offerors are reminded that all fillable clauses and supplemental guidance must be completed and returned.
PROVISIONS AND CLAUSES INCORPORATED BY REFERENCE
The FAR and DFARS clauses below are applicable to the acquisition and are incorporated by reference.
FAR 52.252-1 SOLICITATION PROVISIONS INCOPRORATED BY REFERENCE
This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):
https://www.acquisition.gov/far-overhaul, https://www.acquisition.gov/dfars, and https://www.acquisition.gov/dlad/defense-logistics-acquisition-directive
FAR 52.252-2 SOLICIATION CLAUSE INCORPORATED BY REFERENCE
This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul, https://www.acquisition.gov/dfars, and https://www.acquisition.gov/dlad/defense-logistics-acquisition-directive.
Clause Description Date FAR 52.212-4 Terms and Conditions – Commercial Products and Commercial Services (DEVIATION
2026-O0043) (DEVIATION 2026-O0038)
FEB 2026
FAR 52.203-3 Gratuities APR 1984
FAR 52.203-6
Atl. 1
Restrictions on Subcontractor Sales to the Government NOV 2021
FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions SEP 2024 FAR 52.203-12 Limitation on payments to Influence Certain Federal Transactions JUN 2020 FAR 52.203-13 Contractor Code of Business Ethics NOV 2021 FAR 52.203-17 Contractor Employee Whistleblower Rights NOV 2023 FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality
Agreements or Statements-Representation
JAN 2017
FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements JAN 2017 FAR 52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 FAR 52.204-13 System for Award Management – Maintenance FEB 2026 FAR 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 FAR 52.209-5 Certification Regarding Responsibility Matters FEB 2026 FAR 52.209-7 Information Regarding Responsibility Matters FEB 2026
Clause Description Date FAR 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters FEB 2026 FAR 52.209-10 Prohibition on Contracting With Inverted Domestic Corporations FEB 2026 FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
FEB 2026
FAR 52.212-5 Contract Terms and conditions Required to Implement Statutes or Executive Orders — Commercial Products and Commercial Services (DEVIATION 2023O0008)
OCT 2023
FAR 52.214-34 Submission of Offers in the English Language APR 1991 FAR 52.219-8 Utilization of Small Business Concerns FEB 2026 FAR 52.219-9 Small Business Subcontracting Plan FEB 2026 FAR 52.219-16 Liquidated Damages-Subcontracting Plan FEB 2026 FAR 52.219-28 Postaward Small Business Program Representation FEB 2026 FAR 52.219-33 Nonmanufacturer Rule FEB 2026 FAR 52.222-50 Combatting Trafficking In Persons FEB 2026 FAR 52.229-3 Federal, State, and Local Taxes FEB 2026 FAR 52.229-6 Taxes-Foreign Fixed-Price Contracts FEB 2026 FAR 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation FEB 2026 FAR 52.229-12 Tax on Certain Foreign Procurements FEB 2026 FAR 52.232-17 Interest MAY 2014 FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management OCT 2018 FAR 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors MAR 2023 FAR 52.233-1 Disputes FEB 2026 FAR 52.233-2 Service of Protest FEB 2026 FAR 52.233-3 Protest after Award FEB 2026 FAR 52.233-4 Applicable Law for breach of Contract Claim FEB 2026 FAR 52.242-13 Bankruptcy JUL 1995 FAR 52.243-1 Changes-Fixed Price FEB 2026 FAR 52.244-2 Subcontracts JUN 2020 FAR 52.246-1 Contractor Inspection Requirements APR 1984 FAR 52.246-2 Inspection of Supplies-Fixed-Price AUG 1996 FAR 52.247-5 Familiarization with Conditions APR 1984 FAR 52.247-34 F.O.B. Destination JAN 1991 FAR 52.252-6 Authorized Deviations in Clauses NOV 2020 FAR 52.253-1 Computer Generated Forms FEB 2026
DFARS
252.203-7000
Requirements Relating to Compensation of Former DoD Officials SEP 2011
DFARS
252.203-7001
Prohibition on Persons Convicted of Fraud or Other Defense-Contract-Related-Felonies JAN 2023
DFARS
252.203-7002
Requirement to Inform Employees of Whistleblower Rights DEC 2022
DFARS
252.203-7003
Agency Office of The Inspector General AUG 2023
DFARS
252.203-7005
Representation Relating to Compensation of Former DoD Officials SEP 2022
DFARS
252.204-7004
Antiterrorism Awareness Training for Contractors JAN 2023
DFARS
252.204-7015
Notice of Authorized Disclosure of Information for Litigation Support JAN 2023
DFARS
252.204-7022
Expediting Contract Closeout FEB 2026
DFARS
252.204-7024
Notice on the Use of the Supplier Performance Risk System FEB 2026
DFARS
252.209-7004
Subcontracting with Firms that are Owned or Controlled by the Government of a Country that is a State Sponsor of Terrorism
MAY 2019
Clause Description Date
DFARS
252.219-7996
Small Business Subcontracting Plan (DoD Contracts) —BASIC (DEVIATION 2026-O0037) FEB 2026
DFARS
252.223-7008
Prohibition of Hexavalent Chromium JAN 2023
DFARS
252.225-7002
Qualifying Country Sources as Subcontractors MAR 2022
DFARS
252.225-7020
Trade Agreements Certificate NOV 2014
DFARS
252.225-7021
Trade Agreements—BASIC FEB 2024
DFARS
252.225-7041
Correspondence in English JUN 1997
DFARS
252.225-7053
Representation Regarding Prohibition on use of Certain Energy Sourced from Inside the Russian Federation
AUG 2021
DFARS
252.225-7054
Prohibition on Use of Certain Energy Sourced from Inside the Russian Federation JAN 2023
DFARS
252.225-7055
Representation Regarding Business Operations with the Maduro Regime MAY 2022
DFARS
252.225-7056
Prohibition Regarding Business Operations with the Maduro Regime JAN 2023
DFARS
252.226-7001
Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns
JAN 2023
DFARS
252.232-7003
Electronic Submission of Payments Requests and Receiving Reports DEC 2018
DFARS
252.232-7008
Assignment Of Claims (Overseas) JUN 1997
DFARS
252.232-7010
Levies on Contract Payments DEC 2006
DFARS
252.233-7001
Choice of Law (Overseas) JUN 1997
DFARS
252.243-7001
Pricing of Contract Modifications DEC 1991
DFARS
252.243-7002
Requests for Equitable Adjustment DEC 2022
DFARS
252.244-7998
Contractor Purchasing System Administration (DEVIATION 2026-O0015) FEB 2026
DFARS
252.244-7999
Subcontracts For Commercial Products Or Commercial Services (DEVIATION 2026- O0015)
FEB 2026
The following quality guidelines apply and are incorporated by reference into the solicitation. See Attachment C - Quality Assurance ENERGY CQAPs and Attachment D – Quality Assurance ENERGY EQAPs for the full text:
DLA ENERGY QAP C1.02 GENERALIZED TECHNICAL GUIDANCE MAR 2025
DLA ENERGY QAP C16.69-1 GASOLINE AUTOMOTIVE, ULEADED, REGULAR
(MUR)
FEB 2026
DLA ENERGY QAP C16.69-11 DIESEL FUEL SPECIFICATION (DS2) FEB 2026
DLA ENERGY QAP E1 CONTRACTOR INSPECTION RESPONSIBILITES MAR 2024
DLA ENERGY QAP E12 POINT OF ACCEPTANCE AUG 2026
DLA ENERGY QAP E18.01 SAMPLE SUBMISSION AUG 2009
DLA ENERGY QAP E21.01 POINT OF INSPECTION AUG 2026
DLA ENERGY QAP E22 INSPECTION OFFICES JUL 2026
DLA ENERGY QAP E35 NONCONFORMING SUPPLIES AND SERVICES DEC 20112
DLA ENERGY QAP E37 SOURCE RESTRICTION AND SOURCE INSPECTION DEC 2011
DLA ENERGY QAP E40.01 MATERIAL INSPECTION AND RECEIVING REPORT
(MIRR)/WIDE AREA WORKFLOW (WAWF) ENERGY RECEIVING
REPORT (ERR) (BULK FUEL/DIRECT DELIVERY AVIATION
FUEL)
JUN 2014
PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT
FAR 52.212-2 Evaluation—Commercial Products and Commercial Services
(a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:
FACTOR 1: TECHNICAL CAPABILITY
FACTOR 2: PRICE
FACTOR 1: TECHNICAL CAPABILITY
The Government will evaluate an offeror’s technical capability on an Acceptable/Unacceptable basis, defined as follows:
1. Acceptable: An offer will be deemed technically acceptable if it meets the requirements of the Solicitation. To show that the offer meets the requirements of the Solicitation, the offeror must provide the certificate(s) of analysis or certificate(s) of quality required by subfactor a, and the supplier commitment letter required by subfactor b.
2. Unacceptable: An offer that does not meet the requirements of the Solicitation.
An offer must be technically acceptable under each subfactor (a and b) to be technically acceptable under FACTOR 1: TECHNICAL
CAPABILITY.
Subfactor A. Certificate of Analysis (COA) or Certificate of Quality (COQ)
To be technically acceptable under this subfactor, an offeror must submit for each line item offered: a certificate of analysis, certificate of quality, or a specification sheet for each applicable product in accordance with QAP C1.02. Offerors must clearly designate, label, and cross-reference which certificate and specification sheet applies to each specific line item offered, demonstrating that the offeror can provide fuel meeting the applicable specification. Vendor must submit a valid COA written in English that is not older than 3 months from the date offers are due.
Test reports/certificate(s) of analysis (COA(s)) submitted under this solicitation, tested in accordance with the C QAP requirements, shall meet one of the requirements below:
1) Match source of supply COA with source of supply in the supplier commitment letter.
or
2) COA(s) provided by 3rd party regional laboratory shall be located in the region.
Subfactor B. Supply Commitment Letter
The offeror must submit letters of commitment from their transportation companies and petroleum suppliers. Letters of commitment must reference the solicitation number, solicitation quantity, state the product, the specification, the source of supply, and the length of period of performance. All letters of commitment must be on petroleum supplier or transportation company letterhead and signed by an official representative of the petroleum supplier or transportation company. The Government may also request copies of the supply and/or transportation agreements with the offeror’s suppliers and/or subcontractors. The statement must be substantially similar to the following:
[Name of Offeror], in combination its subcontractor, [name of subcontractor], currently has all permissions, certifications, qualifications, licenses, and commitments required to deliver the product required under solicitation line items [identify all applicable line item numbers].
E.g.: ABC Corporation, in combination with its subcontractor XYZ, LLC, currently has all permissions, certifications, qualifications, licenses, and commitments required to deliver the product required under solicitation line items 0001, 0006, and 0008–0010.
If the offeror is not using or relying on a subcontractor, it should not reference a subcontractor in the statement.
FACTOR 2: PRICE
Evaluation of price for each CLIN will be made by determining the total estimated price for that CLIN. For evaluation purposes, total estimated price will be determined as follows:
- The offered unit price per gallon for each individual line item will be multiplied by the estimated quantity stated in the solicitation schedule. The resultant price will be the total offer price that the Government will evaluate for purposes of contract award. Lowest price will be determined on a line item-by-line-item basis.
- Offerors are reminded that proposed unit prices shall include all applicable taxes that the U.S government is not exempt.
- The six-month extension provision for each line item will be evaluated by multiplying the offered unit price against an estimated quantity for the six-month period. Evaluation of options does not obligate the Government to exercise options.
(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).
(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
FAR 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions (SPE 2024)
(a) Definitions. As used in this provision-"Lobbying contact" has the meaning provided at 2 U.S.C. 1602(8). The terms "agency," "influencing or attempting to influence," "officer or employee of an agency," "person," "reasonable compensation," and "regularly employed" are defined in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12).
(b) Prohibition. The prohibition and exceptions contained in the FAR clause of this solicitation entitled "Limitation on Payments to Influence Certain Federal Transactions" (52.203-12) are hereby incorporated by reference in this provision.
(c) Certification. The offeror, by signing its offer, hereby certifies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress on its behalf in connection with the awarding of this contract.
(d) Disclosure. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying Activities, to provide the name of the registrants. The offeror need not report regularly employed officers or employees of the offeror to whom payments of reasonable compensation were made.
http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title2-section1602(8)&num=0&edition=prelim
(e) Penalties. Submission of this certification and disclosure is a prerequisite for making or entering into this contract imposed by 31 U.S.C. 1352. Any person who makes an expenditure prohibited under this provision or who fails to file or amend the disclosure required to be filed or amended by this provision, shall be subject to civil penalties as provided in 31 U.S.C. 1352. An imposition of a civil penalty does not prevent the Government from seeking any other remedy that may be applicable.
FAR 52.204-7 System for Award Management—Registration (FEB 2026) with DFARS 252.204-7998 Alternate A, Annual Representations and Certifications (DEVIATION 2026-O0043)(FEB 2026)
The Offeror shall have an active Federal Government contracts registration in the System for Award Management (SAM) when submitting an offer or quotation in response to this solicitation and at the time of award. As part of the SAM registration process, the Government collects information, as described in paragraphs (b) through (d) of this provision, that is necessary to identify the Offeror and for the Offeror to be awarded Federal Government contracts. To register in SAM, go to https://www.sam.gov. Allow for processing time when registering in SAM. If the Offeror is not registered in SAM, it should register immediately after receiving this solicitation.
(a) Definitions. As used in this provision—
Commercial and Government Entity (CAGE) code has the meaning provided in the clause at the Federal Acquisition Regulation (FAR) 52.204-13, System for Award Management—Maintenance, of this solicitation.
Electronic Funds Transfer (EFT) indicator means a bank account identifier to establish additional System for Award Management records for identifying alternative EFT accounts (see part 32) for the same entity.
Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.
Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees. There may be more than one immediate owner (e.g., joint ventures).
Predecessor means an entity whose assets were acquired by the offeror or another entity (most often through merger or acquisition) and whose affairs are now carried out by the offeror or the other entity under a new name.
Taxpayer identification number means the number required by the Internal Revenue Service (IRS) to be used by the offeror to report income tax and other returns. It may be either a Social Security Number or an Employer Identification Number.
Unique entity identifier (UEI) has the meaning provided in the clause at FAR 52.204-13, System for Award Management— Maintenance, of this solicitation.
(b) Identifiers. The Offeror shall obtain and provide the following identifying information:
(1) Unique entity identifier (UEI).
(i) The Offeror shall obtain a UEI to register in SAM. The Government will independently validate the existence and uniqueness of the Offeror before assigning a UEI to the Offeror. Go to https://www.sam.gov for instructions on obtaining a UEI.
(ii) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the UEI that identifies the Offeror's name and address exactly as stated in the offer. The Offeror shall also enter its EFT indicator, if applicable.
(iii) The Contracting Officer will use the UEI to verify that the Offeror has an active Federal Government contracts registration in
SAM.
(2) Taxpayer identification number (TIN).
http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1352&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1352&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section1352&num=0&edition=prelim https://www.sam.gov/ https://www.sam.gov/
(i) The Offeror shall provide its TIN or related information to comply with debt collection requirements of 31 U.S.C. 7701(c) and 3325(d); reporting requirements of 26 U.S.C. 6041, 6041A, and 6050M; and implementing regulations issued by the IRS. The Offeror shall consent for TIN validation; and
(3) Commercial and Government Entity (CAGE) code.
(i) The Offeror shall provide a CAGE code and legal business name (Do not use a “doing business as” name) for—
(A) Itself;
(B) Its immediate owner(s), if any;
(C) Its highest-level owner, if any; and
(D) Any predecessor(s), or predecessor of an Offeror’s predecessor, that held a Federal contract or grant within the last three years.
(ii) If the Offeror is in the United States or its outlying areas and does not already have a CAGE code assigned, the DLA CAGE Branch will assign a CAGE code to the Offeror as a part of the SAM registration process. For information on obtaining a CAGE code go to https://cage.dla.mil/.
(iii) The Offeror shall get from any immediate and/or highest-level owner(s) their respective CAGE code(s) to provide the code(s) as part of the registration (FAR 52.204-7(b)(3)(i)).
(iv) If the Offeror is located outside of the United States or its outlying areas, and does not already have a CAGE code assigned, the Offeror may obtain a CAGE code as indicated in the following table.
If the Offeror is… Then…
Located in a country that is a member of the North Atlantic Treaty Organization (NATO) or a sponsored nation
Contact the appropriate National Codification Bureau (https://www.nato.int/structur/ac/135/about/contacts)
Located in a country that is not a member of NATO or a sponsored nation
Contact the NATO Support and Procurement Agency (NSPA) (https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx)
(c) Representations and certifications.
(1) The following FAR solicitation provisions contain entity-level representations and certifications that the Offeror shall submit as part of their Federal Government contracts registration in SAM:
Provision Title Date https://cage.dla.mil/ https://www.nato.int/structur/ac/135/about/contacts https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx
52.204-5 Women-Owned Business (Other Than Small Business) Oct
52.209-2 Prohibition on Contracting with Inverted Domestic Corporations—Representation Nov
52.209-5 Certification Regarding Responsibility Matters Aug
52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law
Feb
52.219-1 Small Business Program Representations Feb
52.219-1 Alt I
Small Business Program Representations, with its Alternate I
Feb
52.219-1 Alt II Small Business Program Representations, with its Alternate II
Mar
52.226-2 Historically Black College or University and Minority Institution Representation Oct
(2) By submitting its offer, the Offeror verifies that, as of the date of its offer, its representations and certifications posted electronically in SAM for the provisions listed in paragraph (c)(1) of this provision are current, accurate, and complete. The Offeror’s representations and certifications in SAM are hereby incorporated by reference into its offer.
(d) Other information. The Offeror shall provide more information on its business operations and type that is necessary to be considered for award of certain contracts and financial information necessary to receive payment under contracts.
(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
(e)(1) If the provision at FAR 52.204-7, System for Award Management –Registration, is included in this solicitation, paragraph (g) of this provision applies.
(2) If the provision at FAR 52.204-7, System for Award Management – Registration, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (g) of this provision instead of completing the corresponding individual representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:
(i) Paragraph (g) applies.
(ii) Paragraph (g) does not apply and the Offeror has completed the individual representations and certifications in the solicitation.
(f)(1) The following representations or certifications in the SAM database are applicable to this solicitation as indicated:
X (i) 252.204-7016, Covered Defense Telecommunications Equipment or Services—Representation. Applies to all solicitations.
(ii) 252.216-7008, Economic Price Adjustment—Wage Rates or Material Prices Controlled by a Foreign Government. Applies to solicitations for fixed-price supply and service contracts when the contract is to be performed wholly or in part in a foreign country, and a foreign government controls wage rates or material prices and may during contract performance impose a mandatory change in wages or prices of materials.
(iii) 252.225-7042, Authorization to Perform. Applies to all solicitations when performance will be wholly or in part in a foreign country.
(iv) 252.225-7049, Prohibition on Acquisition of Certain Foreign Commercial Satellite Services—Representations.
Applies to solicitations for the acquisition of commercial satellite services.
(v) 252.225-7050, Disclosure of Ownership or Control by the Government of a Country that is a State Sponsor of Terrorism. Applies to all solicitations expected to result in contracts of $150,000 or more.
(vi) 252.229-7012, Tax Exemptions (Italy)—Representation. Applies to solicitations when contract performance will be in Italy.
(vii) 252.229-7013, Tax Exemptions (Spain)—Representation. Applies to solicitations when contract performance will be in Spain.
(2) The following representations or certifications in SAM are applicable to this solicitation as indicated by the Contracting Officer: [Contracting Officer check as appropriate.]
(i) 252.209-7002, Disclosure of Ownership or Control by a Foreign
(ii) 252.225-7000, Buy American—Balance of Payments Program
(iii) 252.225 -7020, Trade Agreements Certificate. Use with Alternate I.
(iv) 252.225-7031, Secondary Arab Boycott of Israel.
(v) 252.225-7035, Buy American—Free Trade Agreements—Balance of Payments Program Certificate.
Use with Alternate I.
Use with Alternate II.
Use with Alternate III.
Use with Alternate IV.
Use with Alternate V.
(vi) 252.226-7002, Representation for Demonstration Project for Contractors Employing Persons with Disabilities.
(vii) 252.232-7015, Performance-Based Payments—Representation.
(g) The Offeror has completed the annual representations and certifications electronically via the SAM website at https://www.sam.gov After reviewing the SAM database information, the Offeror verifies by submission of the offer that the representations and certifications currently posted electronically that apply to this solicitation as indicated in FAR 52.204-7 and paragraph (f) of this provision have been entered or updated within the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard applicable to the NAICS code referenced for this solicitation), as of the date of this offer, and are incorporated in this offer by reference (see FAR 4.203-1); except for the changes identified below [Offeror to insert changes, identifying change by provision number, title, date]. These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.
FAR/DFARS provision No. Title Date Change
Any changes provided by the Offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications located in the SAM database.
FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (FEB 2026)
(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—
(1) The solicitation number;
(2) The name, address, telephone number of the Offeror;
(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;
(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;
(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and
(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.
(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 180 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.
(c) Late submissions, modifications, revisions, and withdrawals of offers.
(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.
(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.
(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.
(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.
(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.
(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:
(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.
(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.
(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.
(4) A summary of the rationale for award.
(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.
(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.
FAR 52.216-2 Economic Price Adjustment-Standard Supplies (NOV 2021)
(a) The Contractor warrants that the unit price stated in the Schedule for ALL LINE ITEMS is not in excess of the Contractor’s applicable established price in effect on the contract date for like quantities of the same item. The term "unit price" excludes any part of the price directly resulting from requirements for preservation, packaging, or packing beyond standard commercial practice. The term "established price" means a price that-
(1) Is an established catalog or market price for a commercial product sold in substantial quantities to the general public; and
(2) Is the net price after applying any standard trade discounts offered by the Contractor.
(b) The Contractor shall promptly notify the Contracting Officer of the amount and effective date of each decrease in any applicable established price. Each corresponding contract unit price shall be decreased by the same percentage that the established price is decreased. The decrease shall apply to those items delivered on and after the effective date of the decrease in the Contractor’s established price, and this contract shall be modified accordingly.
(c) If the Contractor’s applicable established price is increased after the contract date, the corresponding contract unit price shall be increased, upon the Contractor’s written request to the Contracting Officer, by the same percentage that the established price is increased, and the contract shall be modified accordingly, subject to the following limitations:
(1) The aggregate of the increases in any contract unit price under this clause shall not exceed 400% percent of the original contract unit price.
(2) The increased contract unit price shall be effective-
(i) On the effective date of the increase in the applicable established price if the Contracting Officer receives the Contractor’s written request within 10 days thereafter; or
(ii) If the written request is received later, on the date the Contracting Officer receives the request.
(3) The increased contract unit price shall not apply to quantities scheduled under the contract for delivery before the effective date of the increased contract unit price, unless failure to deliver before that date results from causes beyond the control and without the fault or negligence of the Contractor, within the meaning of the Default clause.
(4) No modification increasing a contract unit price shall be executed under this paragraph (c) until the Contracting Officer verifies the increase in the applicable established price.
(5) Within 30 days after receipt of the Contractor’s written request, the Contracting Officer may cancel, without liability to either party, any undelivered portion of the contract items affected by the requested increase.
(d) During the time allowed for the cancellation provided for in paragraph (c)(5) of this clause, and thereafter if there is no cancellation, the Contractor shall continue deliveries according to the contract delivery schedule, and the Government shall pay for such deliveries at the contract unit price, increased to the extent provided by paragraph (c) of this clause.
FAR 52.216-18 Ordering (AUG 2020)
(a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from 1 APRIL 2027 through 31 MARCH 2030.
(b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control.
(c) A delivery order or task order is considered "issued" when—
(1) If sent by mail (includes transmittal by U.S. mail or private delivery service), the Government deposits the order in the mail;
(2) If sent by fax, the Government transmits the order to the Contractor's fax number; or
(3) If sent electronically, the Government either—
(i) Posts a copy of the delivery order or task order to a Government document access system, and notice is sent to the Contractor; or
(ii) Distributes the delivery order or task order via email to the Contractor's email address.
(d) Orders may be issued by methods other than those enumerated in this clause only if authorized in the contract.
FAR 52.216-19 Order Limitations (OCT 1995)
(a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than the minimum quantity applicable to the method of delivery called for the item(s) as specified in the, “DELIVERY CONDITIONS FOR TRANSPORT, TRUCKS, AND TRAILERS, AND TANK WAGONS” supplemental guidance , the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract.
(b) Maximum order. The Contractor is not obligated to honor-
(1) Any order for a single item in excess of NOT APPLICABLE;
(2) Any order for a combination of items in excess of NO MORE THAN ONE ORDER SHALL BE ACTIVE FOR A PARTICULAR CLIN AT ANY GIVEN TIME; or
(3) A series of orders from the same ordering office within NOT APPLICABLE days that together call for quantities exceeding the limitation in paragraph (b)(1) or (2) of this section.
(c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section.
(d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding…
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