Attachment 11- Letter_of_supplyFinal 31Jan2014.docx

OS3 RFP Attachment 11 Letter of Commitment/Supply* Contractors - Please note this Letter of Commitment/Supply Template is the GSA template. Please forward this approved letter to your supplier with the appropriate Solicitation number (if for a new proposal) or Contract number (if adding a new product or product line or contract extension) [Submitted on Supplier Letterhead]

[Date (must be within 12 months of proposal submittal)]

[Supplier Name]** [Supplier Point of Contact (POC)] [Address]

Re: Letter of Supply

Dear [Potential OS3 Contractor], This Letter of Supply is in reference to the proposal that [Potential OS3 Contractor Name] submitted in response to the General Services Administration’s Solicitation [enter Solicitation Number if a new proposal] or Contract number [enter Contract number if existing contract].

In the event the [Potential OS3 Contractor Name] is currently or is awarded an OS3 contract under the aforementioned solicitation/contract number, [Supplier Name] will assure an uninterrupted source of supply, with sufficient quantities of product to satisfy the Government’s requirements, for the duration of the contract period (to include option periods).

[Supplier Name] understands that all products and services proposed on [Potential OS3 Contractor Name]’s contract must be compliant with the Trade Agreements Act (TAA) (19U.S.C. 2501, et seq.). Further, while we understand that responsibility for TAA compliance resides with [Potential OS3 Contractor Name], [Supplier Name] agrees to work and cooperate with [Potential OS3 Contractor Name] to support Contractor’s TAA compliance of items proposed on its contract and provide country of origin information.

[Supplier Name] understands that if it certifies to [Potential OS3 Contractor Name] that an item being supplied meets or exceeds the minimum content levels established under the Comprehensive Procurement Guidelines*** (CPGs) program, then, in order for [Potential OS3 Contractor Name] to display the appropriate environmental attributes on its GSA Contract for the item, [Potential OS3 Contractor Name] must retain proof in the form of a copy of the certification from the manufacturer or a copy of the environmental organization’s certification or be able to obtain such proof from [Supplier Name] on request. A document showing the percentage of the recovered materials and post-consumer materials in the item proposed must also be retained by [Potential OS3 Contractor Name] or be available from [Supplier Name] to [Potential OS3 Contractor Name] upon request. Accordingly, [Potential OS3 Contractor Name] and [Supplier Name] will mutually agree on a process to facilitate [Potential OS3 Contractor Name’s] compliance with it EPA/CPG obligations under the Contract.

[Supplier Name] understands that if no proof of the environmental attributes being claimed is provided then [Potential OS3 Contractor Name] will not be allowed to display the applicable environmental attribute icon.

The person whose signature appears below is authorized to make the commitments noted above.

Sincerely, [Signed by a company official authorized to make the commitment]

*The letter of commitment/supply is a template and will constitute the first page of the letter. Although the content herein is sufficient, Suppliers may provide additional verbiage in subsequent pages as long as the verbiage does not contradict the statements made in the above information.

**Please note that "Supplier" name is synonymous with "Manufacturer" and/or "Distributor."

***The EPA maintains a list of EPA-designated products in their CPGs to provide Federal agencies purchasing recommendations on specific products in several Recovered Materials Advisory Notices (RMANs). Each RMAN contains recommended recovered and post-consumer material content levels for the specific products designated by EPA (40 CFR part 247 and EO 13423: Strengthening Federal Environmental, Energy, and Transportation Management). Visit the CPG web site at http://www.epa.gov/cpg to view the current list of products that must comply with Comprehensive Procurement Guidelines (CPGs). Also, CPG supporting documentations and background information (such as RMANs) can be found at http://epa.gov/cpg/backgrnd.htm.