Attachment 10- Information_and_instructions_to_Contractors-OS3Final 31Jan2014.pdf

OS3 RFP Attachment 10 Checklist

Information and Instructions for Solicitations Page 1 of 5

The information in this document is provided to assist you in preparing a quality proposal in response to the Solicitation.

Do not alter the solicitation or required attachments (Letter or Supply, Summary, etc.) in any manner. Any changes, deletions, or additions to the document, other than required fill-in information, may result in the rejection of the proposal.

NOTE: All paper submissions will be rejected as non-responsive. Receipt of any Paper copies will not be returned to the contractor. .

Your offer must be submitted electronically to the dedicated website address below:

___os3procurements@gsa.gov_________________________________ (25MB Limit)

All other documents, including but not limited to Letter of Supply, Agent Authorization, and

Subcontracting Plan requiring signature must be signed and dated as part of your proposal submission.

Contractors must obtain a Level 3 Digital Authentication Certificate in order to facilitate future access to GSA contracting systems. In order to facilitate the timely processing of your proposal and administration of the resultant contract, it is highly recommended that you have at least two (2) persons with digital certificates listed as Authorized Negotiators in your proposal and authorized to sign, at least one of which is an employee of the proposing company. For information and instructions on obtaining digital certificates, visit the eOffer website (http://eoffer.gsa.gov). Include a

‘screen shot’ or copy of the digital certificates with your proposal.

In order to fully evaluate your proposal, all elements of the solicitation must be completed. You should pay close attention to the requirements noted below. Failure to provide any element of these requirements may result in rejection of your proposal as substantially incomplete or insufficient to evaluate.

www.acquisition.gov – this site links you to all sites prospective contractors might need (SAM, e-

SRS, FedBizOpps).

Before submitting your electronic proposal:

1. Complete the free registration with System for Award Management (SAM.gov) in its entirety. The information is current, accurate, and complete, and reflects the North American Industrial

Classification System (NAICS) code(s) for this solicitation. The web address for SAM is https://www.sam.gov. Proposals will be rejected if the System for Award Management (SAM) registration has not been completed or has expired. SAM is formerly known as Central

Contractor Registration (CCR) database.

mailto:os3procurements@gsa.gov http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://eoffer.gsa.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ http://www.acquisition.gov/ https://www.sam.gov/

Information and Instructions for Solicitations Page 2 of 5

When submitting your proposal, the following requirements must be met:

1. Complete and submit all required and optional documents.

2. Complete the Solicitation attachment titled “Contractor’s Vital Statistics Submission Cover Page”

(Attachment 3). Upload it with your proposal submission. You may add an individualized additional cover page.

3. If you are not the manufacturer of the product(s) you are proposing, an acceptable Letter of

Commitment/Supply must be provided. See Clause I-FSS-644 – Dealers and Suppliers in the Basic

Solicitation and the letter requirements. Failure to provide acceptable Letters of Commitment/Supply may result in rejection of the offer as non-responsive. See Letter of Supply template for required language, Attachment 11.

4. Any products proposed must comply with the Trade Agreements Act (TAA). It is the responsibility of the contractor to determine TAA compliance. When an item consists of components from various countries and the components are assembled in an additional country, the test to determine country of origin is “substantial transformation” (reference FAR 25.001(c)). Contractors can go to The Office of

Regulations and Rulings within U.S. Customs and Border Protection, which is the Federal Agency responsible for making substantial transformation determinations. CBP’s determinations or opinions are based upon tariff laws. The contractor may also request an opinion from a third party expert or make the determination himself. The internet address for the U.S. Customs and Border Protection is:

http://www.cbp.gov/. Reference 19 CFR 177.23. Contractors should keep this in mind when completing the TAA certification section of the SAM registration. When evaluating offers, the

Contracting Officer will rely solely on the representations and certifications of the contractor and will not make substantial transformation determinations.

5. In accordance with FAR 4.102(e), you must provide an Agent Authorization Letter if you have authorized an Agent/Consultant to act on your behalf. See the Agent Authorization Letter template, Attachment 12.

6. If you are classified as an ‘other than small’ business (or are owned by or affiliated with a large business), your offer will be valued in excess of $650,000 for the basic contract period and a Small

Business Subcontracting Plan IS REQUIRED. A Small Business Subcontracting Plan model is provided with the solicitation for your reference. Vendors should NOT upload a separate plan, unless it is an existing, approved Commercial Plan. Failure to complete the Small Business Subcontracting

Plan module if determined to be applicable in eOffer when required may result in rejection of the offer as non-responsive. See Subcontracting Plan Format, Attachment 7 if applicable.

7. Applicable only to proposals ultimately bound for overseas destinations: Your proposal must maintain an order tracking system that permits ordering agencies to obtain the location of an order from the time the order is shipped to the time/point of delivery and acceptance at end point of point of delivery.

Contractor must also demonstrate understanding of an order bound for an international end point delivery and provide a sample electronic version of an appropriately marked label in accordance with the FED-STD-123 and MIL-STD-129 edition in effect at the date of issuance of the solicitation where specified at order level. A Delivery/Task/Purchase order will not be accepted for OCONUS delivery if http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/ http://www.cbp.gov/

Information and Instructions for Solicitations Page 3 of 5 offer does not demonstrate a proper tracking system and a sample packaging label for international delivery.

8. If you are proposing services subject to the Service Contract Act or Professional Services under this solicitation, carefully review the Corporate and Project Experience attachment as well as any applicable schedule specific technical evaluation requirements and provide the information required therein. Contractors proposing all types of services under this solicitation are expected to have at least two (2) years of Corporate and Project Experience and Relevant Experience (may be greater than 2 years depending on the Contract Line Item Number offered). Failure to provide evidence of the required Corporate Experience or Relevant Project Experience may result in rejection of your proposal submission as non-responsive.

9. Complete Attachment 9 the Standard Form (SF) 1449 SOLICITATION/CONTRACT/ORDER

FOR COMMERCIAL ITEMS. The Contractor is to complete BLOCKS 12, 17, 23, 24, & 30

General Information:

1. Contractors must provide and propose a full and broad proposal on services and/or products in accordance with the statement of work in the solicitation. Proposals will not be accepted with only limited item/offering (product. labor category, training course, or fixed-price service) unless it represents a total solution for the Contract Line Item Numbers (CLINs) as specified in the solicitation.

2. Berry Amendment – Resultant contracts include all types of commercial items and services. Please be aware that due to the requirements of the Berry Amendment, Department of Defense (DOD) customers may not be able to place orders for items not in compliance with the Berry Amendment.

However, any item offered under a Schedule must comply with the Trade Agreements Act

(TAA).

3. Defense Base Act – Notice to Contractors – Please be advised orders issued by DOD may include the requirement for Defense Base Act insurance as addressed in the Federal Acquisition Regulation Part

28.305. This requirement shall be addressed in a separate open- market line item on the order and the invoice. Pricing for this additional requirement will be between the contractor and the DOD ordering agency.

4. If SCA Services are proposed, the SCA Wage Determinations for the major metropolitan areas are available at the following website: http://www.wdol.gov. Scroll down to “Selecting SCA Wage

Determinations.” Enter the State and County name and then click continue. Click “No” to answer the next two questions, and then the Wage Determination will be displayed. Click “Printer Friendly

Version” to print the Wage Determination. The information on the website is updated as DOL issues changes to Wage Determinations.

5. If you are proposing products which require Hazardous Material Identification and Material Safety

Data Sheets, see Clause 52.223-3 in the Basic Solicitation.

http://www.wdol.gov/ http://www.wdol.gov/ http://www.wdol.gov/ http://www.wdol.gov/ http://www.wdol.gov/ http://www.wdol.gov/ http://www.wdol.gov/

Information and Instructions for Solicitations Page 4 of 5

6. All successful contractors must accept payment by Government Credit Card for oral or written delivery orders equal to or less than the micro-purchase threshold in accordance with Prompt Payment

Act (31 U.S.C. 3903) and the Office of Management and Budget (OMB) Circular A-125. As of the date of this solicitation refresh, the micro-purchase threshold is $3,000.

7. Contractors are advised to review clause 52.212-1, Instructions to Offerors--Commercial Items.

8. An individual product (item) may be offered only under one UPC-A even though it may have multiple applications. See Statement of Work (SOW).

9. Visit the Ability One website at www.abilityone.com for a listing of AbilityOne directed source items.

If items being offered are essentially the same, they must be excluded from the offer.

10. A financial responsibility determination of your firm will be performed. Please ensure that your Dun and Bradstreet information is up to date. Provide a copy of offeror's most current, complete, audited

(if available) two years of financial statements (at a minimum, balance sheets, and income statements). NOTE: Do NOT submit tax returns. Provide an explanation for any negative financial information disclosed, including negative equity or income. You may be required to provide letters of credit or other documentation to demonstrate that adequate financial resources are available.

Submission of Documents - Vendor Checklist

Check if completed The following are to be completed and included: Reference

Current Commercial Price list and/or Catalog(s) See RFP and SOW

Letters of Supply (If offeror is a dealer)

See supplier requirements and

Letter of Supply Template

Attachment 11

Subcontracting Plan (If offeror is an other than small business)

See clause 552.219-71 and

Attachment 7 with Small Business

Sub Contracting Plan

System for Award Management (SAM) See Above

Financial Information See Above

Technical Proposal Response

See Solicitation Technical Proposal

Requirements

Agent Authorization Letter (if applicable) See Attachment 12

Digital Certificate Screenshots See Above

Past Performance Information

See Solicitation Past Performance

Information Attachment 5

AbilityOne Authorization See Above, RFP and SOW http://www.abilityone.com/ http://www.abilityone.com/ http://www.abilityone.com/ http://www.abilityone.com/ http://www.abilityone.com/

Information and Instructions for Solicitations Page 5 of 5

SF 1449 signed and completed See Attachment 9

Contractor Price Proposal Sheets See Attachment 1 and 16

Failure to submit these requirements will result in your proposal rejection as non-responsive.