Questions_RFP_GS-11-P-17-YE-D-0005_CFM_Wiley_Building_(1).pdf

Questions to RFP Solicitation No. GS-11-P-17-YE-D-0005

1. Based on FAR 15.403-4 it does not appear as though a certificate is required. Please clarify or remove the requirement.

This does not apply. Please disregard.

2. What evidence is required to demonstrate a continuous credit limit of $500K?

Upon selecting a successful offeror, the GSA Form 527 will be completed and verified.

3. What information is required to demonstrate proof of local operations?

The vendor must provide a memo that states the physical office mailing address within the Maryland, District of Columbia and Virginia. Also provide the local office phone number.

4. Does the $3M total potential aggregate contract total include the additional services for the base year and option years (5 years)?

Yes.

5. Please explain the entry in (e) B.6.1 Hourly Rates for B.5 and B.6. It appears out of place and does not track to Pricing Sheets

I believe (e) was supposed to be included in the last sentence.

6. The B.7.1 Summary Table includes 4 columns. Should the totals in B.7.2 – B.7.6 be included in the FFP column of B.7.1? The additional services B.7.7.1 – B.7.7.5 requires hourly rates and no estimated hours. How do we calculate a total and include in the B.7.1 Summary Table? How should the B.7.1 Summary Table Total be calculated? How do the Pricing Sheets map to the items on the SF 1449?

Calculate B.7.1 only using the totals from B.7.2 – B.7.6. Additional Services are not to be calculated in the monthly/annual totals. The vendor must provide hourly rates for each category in B.7.7.1.

7. The paragraph describes a 30 day transition phase, however, the B.7 Pricing Sheets do not allow for the pricing of a transition phase. Should any applicable costs be included in the Base Period CLIN?

No, there will not be an additional cost for the 30 day transition phase.

8. How does the Government intend to assess deficiencies and determine the amount of any withholding?

As stipulated in the PWS section C.1.7, the Government will follow the guidelines for this section and any deficiency list and withholdings implementation are at the discretion of the Government.

9. When does the Government typically offer the CMMS training to contractors?

CMMS training is typically offered as needed.

10. Should the extended operating hours be captured in the firm fixed price in a 2nd or 3rd on site shift?

Or, is this typically handled on an on-call basis?

Yes, the 2 nd and 3 rd on site shift are to be included in the FFP. The building requires coverage for the

24/7 operations including holidays.

11. Which B.7.1 Pricing Sheet CLINS are associated with the C.1.23.2 Emergency Service Request?

Emergency Call back (after hours), and C.1.23.4 Urgent Service Request Response?

The building requires engineer coverage for the 24/7 operations including holidays. If the onsite engineer is not able to handle the emergency service and an outside vendor is called the CLINs that state “At Other Than Occupant Work Hours” are to be used. However, the onsite engineer must first try to control any emergency service call if it is safe to do so.

12. What type of keyed system is currently being used in the building?

Confidential and will be provided to the successful contractor. The building has a combination of keys and card readers. Card readers are the responsibility of the agency.

13. Over the past 5 years, what is the average number of non-reimbursable repairs that have been completed by the incumbent contractor?

This will be provided to the successful offeror.

14. Over the past 5 years, who many times did the Government order from an outside source?

Irrelevant. N/A.

15. Will the Government provide a historical record of previous non-compliance events?

If any, will be provided to the successful offeror.

16. Are the C.2.1.2 Cleaning Hours and C.2.1.4 Support Services the same or different services? If it is different, are the support services only required 3 hours per day?

Yes, they are different. Support services will be performed during the regular hours that custodial services are performed.

17. (BASIC SERVICES) This section describes the Basic Services, however, the B.7.1 Pricing Sheets only identify Standard Services. Please clarify the requirement.

Basic and Standard Service are the same/synonymous.

18. This section states the following: “Cleaning of both sides of the windows shall be coordinated to maximize cost effective operations as directed by the CO or their designee.”

Exhibit J-2.1 Window cleaning services are to be performed annually as a standard service as stipulated in the PWS.

How many government plants will be covered under the contract?

If you are referring to the Section C Basic Services Interior - Interior and Atrium Plants that are covered in this PWS, there are approximately 214, however that number can vary.

19. (WINDOW WASHING) This section states the following: “Both sides of the glass shall be clean and free of dirt, grime, streaks, moisture, and shall not be cloudy.”

Is the cleaning of the outside windows that are done annually an additional cost? Is the bidder to include this job under the FFP?

The cleaning of the outside windows is not an additional cost. Window washing is a basic service that is provided annually. Yes, the cost is included in the FFP, however the cost must be provided for review in the detail price proposal.

20. (PLANT REPLACEMENT – ATRIUM) If a required replacement is not due to Contractor neglect, will the cost of the replacement be reimbursed to the Contractor?

No, any replacements, rotations, and associated care of the plants are included in the basic services.

21. (ADJUST, CLEAN, AND SET AUTOMATIC CONTROLLERS) If required repairs are not due to

Contractor neglect, will the costs of the repairs be reimbursed to the Contractor? The paragraph states that “the Contractor shall submit as part of your initial proposal the pricing for the following in section C.2.11 ‘Above Basic Services.” The Above Basic Services are not included on the B.7.1 Pricing Sheets. Where should the Contractor include the pricing?

No, if the repair is under the Shared Liability threshold. If the repair is within, then the Shared Liability applies. Section B.7.7.1 – B.7.7.5 has all the necessary reimbursable fields for pricing.

22. (EMERGENCY DISASTER/CONTINGENCY PLAN) The section states that the plan shall be included in the technical proposal, however, page 267, Factor 2: Technical Approach /

Management Plan does not include the requirement. Please clarify and or remove the requirement from C.3.17.

The technical proposal is requesting samples of said plans provided on previous contracts a part of the evaluation. The requirements in the PWS are compulsory for the building and are separate from the

Evaluation Factors.

23. (SECURITY REQUIREMENTS) Paragraph B. states that “Operations and Maintenance contract staff must receive preliminary favorable and ultimately completely favorable adjudication of their

National Agency Check with Inquiries clearance in accordance with the HSPD-12 directive to obtain a GSA ENT user credential, which is required for all system access” What are the security clearance requirements for the janitorial staff?

The security requirements for janitorial staff are the same.

24. Does the Government intend to add the sections for Sections D, E, F and G?

No

25. QUALIFICATIONS OF TECHNICIANS - (O&M) The paragraphs states that “All offers must include documentation and proof of any required certifications (e.g., including certification number and expiration date) and qualifications for each employee.” Is the Government request documentation for all of the categories identified in H.15.3.1 – H.15.3.17?

For all personnel working on the contract and associated equipment, these qualifications are required.

If the Government requests proof, then the vendor must be able to obtain any certificates/documentation. For all on site workers, all qualification documents must be provided to the Government.

26. (Qualifications of Supervisory Employees (To include Working Supervisor or Team Lead) –

(Custodial) The paragraph states that “The Contractor shall provide employee resumes to the

CO or his designee for approval.” Is the resume required as a part of the proposal?

Yes, for all key personnel.

27. EXHIBIT J-1.6 – The Normal Building Operating Hours are identified as 6:00 am to 6:00 pm, however, in C.2.1.2 the Cleaning Hours are 6:00 and to 8:00pm. Are the cleaning hours after

6:00pm considered outside of normal business hours?

No, it is not considered outside normal business for cleaning services.

28. (REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS /

OFFERORS) Does the Government intend to add the applicable information?

The Government will verify this information via SAM.

29. (GENERAL INSTRUCTIONS) What specific proposal items are required for submission in the

Volume I – Technical Proposal and the Volume II – Price Proposal? What are the page limits for the Technical and the Price Proposal?

Please read the proposal instructions. (reference proposal section)

30. (PROPOSAL FORMAT) The paragraph states that “Information requested to be provided concerning qualifications of the contractor must be submitted for contractors.” Please clarify the requirement and the information required?

The vendor must submit sub-contractor qualifications for any sub-contractor proposed to work on this contract.

31. (ADDITIONAL INFORMATION)

The paragraph states, “In addition, the selected offeror’s performance will be evaluated via the

Contractor Performance Assessment Reporting Systems (CPARS)”. Are the Contractors required to submit CPARS or is this stated that the Government will select CPARS at its own discretion? If that is the case, what criteria will be used? What if the government assessor has not submitted a CPAR for a particular project?

The Government will check CPARS. If the assessor has not submitted a CPARS, references will be used.

32. (EVALUATION FACTORS Factor 1: Past Experience)The paragraph states that “Vendor is required to have or provide examples of prior experience where they have on three (3) as the

Prime Complete Facilities Management (CFM) projects of similar size, scope, and complexity performed or completed within the past three to five years.” Can the past experience requirement be fulfilled with the vendor experience which will include any subcontractors and/or vendors on the proposal team? Does this requirement mean only the prime can submit past experience summary and no subcontractor on the team? Please clarify the requirement.

No. The prime must have the experience. The only allowable sub-contractor experience is for elevator and landscape maintenance services.

33. (EVALUATION FACTORS Factor 1: Past Experience) Does the Government intend to provide a template or detailed the information required for the references?

No, there is no template. The reference information must be as detailed as possible for each reference in order to allow the Government to contact them.

34. (Factor 2: Technical Approach / Management Plan) Is the Contractor required to submit three samples of detailed QCP’s each showing the criteria below that they have performed within the last three to five year and also submit a Custodial and O&M QCP to specifically address the requirements at the Wiley Building?

Yes, the Contractor is required to submit three samples of detailed QCP’s from previous contracts. A

QCP specifically for the Wiley Building is only required for the successful contractor.

35. (Factor 2: Technical Approach / Management Plan) Is the Service Request Plan and the

Custodial Schedule included in the QCP or should the items be separately addressed?

Service Request Plan (Service Calls) and Custodial Schedule are to be separately addressed. Service

Calls will address both custodial and O&M service calls. The Custodial Schedule gives the guidance on the frequency of cleaning.

36. (BUILDING OPERATING PLAN (BOP) The section identifies a requirement to revise or prepare and submit for approval a BOP. However, many required components will only be known by the incumbent contractor and were not identified during the site visit. Also, typically a revised

BOP is due within 90 days after contract award so the Contactor has the opportunity to revise based on a thorough evaluation of the building. Therefore, we are requesting that this item be deleted as a proposal requirement and identified as a post award deliverable.

No, the bidder must provide samples of BOPs from previous contracts as part of their technical proposal. The BOP requirement specifically in the PWS is required of the successful offeror to provide.

37. (Inspection Reports) Is the inspection report required to be included in the proposal? Only the incumbent Contractor will have the ability to work with the COR and make complete and systematic initial inspection to be included in the proposal. We are requesting that this required be removed as a proposal requirement and included as a post award deliverable.

No, the offeror must provide samples from previous contracts as part of their technical proposal.

38. The QASP is generally a Government provided item and not a proposal deliverable, therefore, we are requested that this requirement be deleted as a required proposal item.

No. The offeror must provide samples from previous contracts as part of their technical proposal.

39. Is the Government requesting Contractors to submit a Staff Training Program or a statement of compliance with the training requirements?

Yes, the Government is requesting Contractors to submit a Staff Training Program and the statement of

Compliance/Certifications.

40. We are requesting that you incorporate the most current prevailing Wage Determination. If not, how should the Executive Order on sick leave be addressed in the proposal?

Follow the guidelines in the CBA. See amendment one.

41. Is there a Collective Bargaining Agreement (CBA) associated with the labor force at the

Wiley Building? If so, does the Government intent to incorporate the most recent document?

Yes, the CBA was included in the Amendment Package.

42. What work is performed by the GSA Fire Alarm Shop in relation to the Fire Alarm System at the

Wiley Bldg.?

None, the CFM contractor is responsible for the maintenance and testing of the fire alarm system.

43. Who is responsible for replacing fire extinguishers when there is a need of being charged?

The CFM Contractor.

44. Who is the current elevator vendor in the building?

Otis Elevator Company.

45. Who is currently servicing the atrium plants? What are the current cleaning shifts and hours?

Harmony Garden Interiors services the atrium plants. Two Shifts during the hours of 6:00 am and 8:00 pm.

46. What are the current engineering shifts and hours?

This is a 24/7 operations.

47. Are there weekend shifts? If so, what are the shifts? Does it include the O&M and Custodial staff?

Yes, O&M services are 24/7 including holidays. In regards to custodial staff, there is no weekend shift. However, on occasion, some basic services (ie. floor services) will be scheduled on weekends.

This is a performance based contract, so the Government does not tell the contractor how or when to perform work. Any scheduling is the sole responsibility of the contractor, but must be approved by the CO or the designee.

48. In light of the questions submitted and the comment at the site visit that an amendment is forthcoming, does the Government intend to extend the due date of proposals to allow for adequate time to respond to the questions and the Contractors time to prepare proposals based on the information provide an a Q&A amendment?

49. An RFI template in Excel is mentioned as attached but no template seems to have been attached. Where might we find the RFI template?

Please disregard.

50. Proposal due date is listed as 4/21/217 12 EST and RFI due date is listed as May 2. Could you please confirm that the RFP is due May 2 and the RFI deadline is April 21?

Please review Modification A001 and A002. The proposal due date was moved from May 2, 2017 at

12:00 PM EST to May 18, 2017 at 12:00 PM EST.

51. Reference sheet for past [performance] references of 3 similar projects" is to be submitted with proposal but no form was provided. Does the Government have a specific Past Performance

Reference sheet we should use?

No, the offeror must provide detailed information to allow the Government to contact the references.

52. As a follow up to our Past Performance Reference question, may we submit a completed Past Performance Questionnaire from the customer, or a completed CPAR, in lieu of a Past

Performance Reference sheet?

No, a reference sheet must be provided as well.

53. Under "Evaluation Factor #1: Past Experience" what is meant by the word

"category"? There are no categories listed so it is unclear what is meant. Are you referring to the list in Section M?

The categories/listing in Section M is what is required for Past Performance.

54. Under "Evaluation Factor #2: Technical Approach/Management Plan" what does the Government specifically mean by "COR approved samples"? Does the Government expect the

Offeror to provide actually physical documentation from past or present contracts the Offeror holds

(for example, a COR-approved QC Plan for a previous or existing contract with another Government agency)?

Yes, if there is any sensitive information, please blank it out. Also provide the contract number for verification.

55. Doesn't the Government want the Offeror to write a technical approach and management plan specifically addressing how we would approach and manage the Harvey W. Wiley Federal Building?

Since we are presenting relevant past performance in Factor 1, it seems very repetitious to present past performance again in the Technical Approach/Management Plan.

Please follow the instructions as given.

56. Evaluation Factor #2 Technical Approach/Management Plan requires three (3) COR approved samples of technical management of each category. I am assuming you are referencing the list in

Section M. Does this mean you want three QCPs, three Service Calls Plans, three Custodial Cleaning

Schedules, three BOPs, three QASPs, three Custodial Green Cleaning Training programs and O&M

Personnel Training examples from previous projects? And that each section/category can only be three pages? The directions for this section are very unclear.

Yes, the samples cannot exceed three pages.

57. Under "Evaluation Factor #2: Technical Approach/Management Plan" what is meant by the word "category"? Are you referring to the categories in Section M for Factor #2?

The categories/listings in Section M are what are required.

58. Under "Evaluation Factor #3: Key Personnel" what is meant by the word

"category"? Again there are no categories listed, so it is unclear. Are you referring to the list in

Section M?

The categories/listings in Section M are what are required.

59. On evaluation factor "Sustainability and Green Purchasing programs (C.1.2.39, C.41.16.3)," there is no Section C.41.16.3 in the Scope of Work. Can you please clarify to which SOW subsection this evaluation factor should correspond?

In regards to the evaluation factor, you must provide whatever Sustainability and Green Purchasing programs you have used on other contracts. H.12.1.13 Green Purchases, C.1.41.16.3 Hazardous

Materials.

60. On evaluation factor "Green Purchasing Program (C.1.41.16.2, C.2.3)," C.1.41.16.2 is labelled as "Disposition of Hazardous Waste" in the Scope of Work. Can you please clarify to which

SOW Section this evaluation factor should correspond?

Correction the site should be C.2.3 Green Purchasing Plan. H.12.1.13 Green Purchases. In regards to the evaluation factor, you must provide whatever Green Purchasing programs you have used on other contracts.

61. Under "General Contract Information" a specific contractor (Tigua Enterprises, Inc.) is named, as are specific individual Tigua Employees and their personal contact information. Did the

Government personnel associated with the Wiley Building mean to share incumbent information with potential offerors?

No, the information was unintentionally sent. Do not use the contract information listed on the

BOP.

62. The Government appears to have publicly provided account login and password information.

Was this intentional?

63. Did the Government intend to publicly release the specific details on subcontractors the incumbent currently uses and their contact names and other details? For example, Otis

Elevators, Hughes Landscaping, Clean Ventures…?

64. Please provide floor plans showing the following:

a. Restrooms including number and type of plumbing fixtures

b. Cleanable square feet per floor

c. Office space and modular furniture configuration

d. Electrical and mechanical rooms on each floor.

No, this is sensitive information. The information will be provided to the successful offeror.

65. Cleaning Hours – provides for cleaning between 6:00 am and 8:00 PM but allows for the government to require night cleaning at no additional cost to the government; however, the CBA provided for custodial staff lists rates for day staff and night staff with the latter being significantly higher than the former and, therefore, the cost to the contractor would be higher if performed at night. Please confirm if any cleaning is currently performed at night. If there is no night cleaning currently, given the CBA labor rates, it would be an unfair burden to the contractor to require it at a later date at no additional cost to the government.

The present cleaning schedule of 6:00 am to 8:00 pm is the approved schedule and is at no additional cost to the Government.

66. Please provide report of consumable janitorial paper, plastic and soap consumed for the past two year.

No, irrelevant.

67. Please provide a complete inventory of the elevator equipment with the number elevators, number of stops per elevator, number of openings per elevator, and capacity of elevators.

No, it is included in the building inventory that was provided.

68. Please provide dates of the last semi annual, annual, and five year full load inspections for each elevator.

No, however the tests were performed.

69. Please provide the name of the incumbent elevator service provider.

Otis Elevator Company.

70. Please provide a complete inventory of the electrical switch gear and motor control centers to include make, model, amperage size and number of sections. The equipment inventory provided does not have sufficient detail to obtain accurate pricing for subcontracted services.

No, it is included in the building inventory that was provided and is sufficient.

71. Please provide an inventory of electrical panels, transformers, and buss ducts with manufacturer name, voltage, amperage etc. by floor in each building. The equipment inventory provided does not have sufficient detail to obtain accurate pricing for subcontracted services.

72. Please provide a complete inventory of the Emergency Generators and Automatic Transfer

Switches (ATS) to include make, model voltage, KW, fuel type, etc. The equipment inventory provided does not have sufficient detail to obtain accurate pricing for subcontracted services.

73. Please provide a complete inventory of UPS and PDU equipment to include make, model, voltage, capacity, etc. as indicated in Exhibit J-1.6 #3. If battery string replacements are the contractor’s responsibility, please provide the date of the most recent replacement for each and the government’s requirement for replacing them as that is not listed in the PWS.

74. Please provide a complete inventory of all fire alarm systems including all pull stations, smoke detectors, heat detectors, flow switches, valve tamper switches, number of control panels, booster panels, annunciators, ceiling smoke detectors, above ceiling smoke detectors, below-floor smoke detectors, manual pull stations, heat detectors, duct detectors, beam detectors, horn-strobes, bells, and strobes, etc. associated with the fire protection system in the building. Include

FA panel manufacturer, model #, and vendor that owns the programming license for the system.

75. Is the building fully sprinkled? Please provide a complete inventory of flow switches, pressure switches and tamper switches per sprinkled building?

Yes, it is included in the building inventory that was provided.

76. Are there any dry pipe sprinkler valves? If so, how many? What areas do they protect?

Yes, it is included in the building inventory.

77. Are there any pre-action sprinkler systems? If so, how many systems and how many smoke detectors are associated with each?

One system for the Loading Dock.

78. How many fire pumps on the property? Please provide the make, model and gpm rating for each fire pump.

None.

79. Are there any kitchen hood fire suppression systems to inspect? If so, what is the make, model and size? (For example Ansul R102-6g.)

No, none.

80. Are there clean agent suppression systems, ie., Halon, FM200 systems. If so, how many systems are there of each type? How many cylinders (with make, model, size) and how many smoke detectors are associated with each.

No, none.

81. What work hours can fire alarm, sprinkler, and suppression or fire extinguisher inspections be performed?

During normal business hours unless the testing will disturb the occupants.

82. Will the contractor be responsible for annual testing of fire hydrants? If so, how many will need to be tested?

No.

83. NFPA 25 code calls for visual inspections of all sprinkler heads throughout the buildings, to be performed once per year. Will access be given to all areas to perform this inspection?

84. What areas have smoke or heat detectors that are above 12’ that would require a lift or tall ladder to reach? How many detectors above 12’ are there in the building?

Atrium and Auditorium.

85. Please provide an inventory of smoke detectors and heat detectors located in elevator shafts.

No, listed in the provided building inventory.

86. Please provide a record of fire alarm and sprinkler service calls?

N/A.

87. Please provide a copy of the last annual fire alarm inspection/ test report, the last annual sprinkler inspection/ test report, and any other inspections that are to be included in the solicitation?

N/A.

88. Please advise the government’s required minimum MERV standard for air filtration.

Follow the manufactures guidelines for the equipment.

89. Please advise if there are any specialty air filtration or air treatment systems such as ultraviolet lights or ozone treatment for any air delivery systems.

90. Computerized Maintenance Management – Please confirm that the Government is providing the contractor access to the Maximo as the CMMS to be used for this contract.

Yes, training on the current CMMS (Maximo) system will be provided through the Government.

91. C.1.8.2 – Requires contractor to provide and maintain an onsite computer and High Speed

Internet Service (e.g., DSL or cable) for receiving and dispatching service call information via the web. In our experience, contractors are not usually allowed to provide any telecommunications services within a government building. Please confirm that the contractor will be permitted to install such service. If not, will the government provide such telecommunications service to the contractor.

The contractor must provide their own internet services for their computer equipment.

92. Is the roof of the building under warranty? If so please provide a list with warranty expiration dates.

93. Please confirm that the contractor is only responsible for painting that may become necessary due to the performance of the PWS and not responsible for any complete repainting of rooms or buildings.

The contractor is responsible for painting that may become necessary due to the performance of the

PWS and minor touch-up in common areas.

94. Please provide a complete inventory of Building Automation System (BAS) points list and sequence of operation.

No, the building inventory will suffice. Use the information for building operations in the BOP.

95. Please confirm that the contractor is not responsible for any software upgrades for the BAS.

The contractor can be responsible if any software upgrades are within or below the shared liability threshold or below.

96. Please confirm if there is any equipment or system included in this PWS that is under contract to another company, such as a new chiller, generator, or any other major equipment.

97. Can you provide any existing warranties on major pieces of equipment?

The warranties for major pieces of equipment have expired.

98. Since we are to offer first right of refusal to incumbent staff, it would be very helpful to ascertain the tenure of existing personnel in order to calculate vacation and benefit requirements. Can you provide the on-site tenure for all incumbent staff?

All benefits and allowances are noted in the CBA.

99. Does the building currently have or have had in the past, asbestos and/or lead paint abatement?

100. Do any specific PM’s need to be performed after hours? If so, what PM’s and frequencies?

Utilize the PM guide cards for frequencies. This building has 24/7 engineer coverage.

101. Are there any water softeners or domestic water filtration devices located in the building? If so, please provide specifications, locations, and sizes?

102. Please provide an inventory of chemical water treatment feed equipment installed and per system and applicable warranties in place.

103. Please provide a site plan and survey with parking and landscaping details.

Exterior landscaping in not included in the in contract. The parking lot information is located in the

104. Please provide the name of the incumbent landscape subcontractor.

Harmony Garden Interiors, Inc. (interior service only).

105. Is the building currently participating in any Demand Response programs as described in

C.1.25?

106. Is the building currently LEED certified? Energy Star rated? If not, will LEED tracking still need to be followed?

No, but the PWS has energy savings and sustainability requirements that must be followed.

107. In reviewing the subject solicitation supporting work scope documents, it was noted that the detailed information on the square footage for the buildings is not delineated in sufficient detail to allow for the development of complete and accurate cost data associated with the cleaning tasks appropriate for the area. The BID sheet is square footage only, floor type needs to be provided in the breakdown. The CBA is expired for the janitorial, can we get an updated one?

Please use the CBA provided.

108. During the pre-site visit it was discussed that the list of attendees would be provided, will an attendee list of bidders be posted on FBO?

A list of attendees will not be provided.

109. When was the last time the fire & smoke dampers tested?

Located in the building inventory.

110. How many duct smoke detectors are in your building?

Located in the building inventory.

111. Will the Wet Fire Sprinkler System be required to have a 5 year internal obstruction test

The system is a dry-pipe system. Follow PM guide card and fire and life safety for testing.

112. Will the Dry Fire Sprinkler System be required to have a 3 year dry pipe pressure test

Follow PM guide card and fire and life safety for testing.

113. Can the government provide mechanical drawings once the solicitation has been awarded?

Yes

114. What is the current Contract Value?

This will not be given.

115. What is the current Contract Term as it relates to the Contract Value?

This will not be given.

116. Please provide historical data for parts and material costs, snow removal costs, and

Reimbursable Work costs?

N/A, irrelevant.

117. Where in the offer would GSA like the Offeror to put its remittance address when different from the address in block 17a?

In block 17b, as stated on the SF 1449.

118. A date is required in the first paragraph plus a Date of execution. According to the asterisks, these dates should be based on when price negotiations are concluded and a price is agreed to.

Since FAR 15.101-2(b)(4) from Section M allows the possibility for GSA to conduct exchanges, what date should Offerors enter for these two dates?

This does not apply. Please disregard.

119. Should the SF 1449 be included in one of the proposal volumes? If so, which one?

Separately.

120. GSA provided the latest wage determination via FBO on Apr 17. Will GSA confirm it wants this wage determination submitted with the proposal or otherwise clarify what wage determinations are to be submitted?

This was clarified in Amendment A001.

121. Per the last paragraph, what productivity rate is to be used by Contractors in calculating man-hours?

Please see CBA.

122. What physical location and availability parameters for the Project Manager would be deemed acceptable for approval by the CO or designee? Must he/she be onsite?

Yes, the PM must be onsite.

123. Are there areas of the building where radios are needed to communicate because other devices may not work? If so, is the radio system provided by the GSA or at contractor expense?

Radios are up to the vendor’s discretion. Cellphones work well throughout the building.

124. Is the Contractor expected to provide onsite O&M coverage during normal building operating hours (6am-6pm, Mon-Fri) or will GSA otherwise clarify O&M coverage hours?

24/7 O&M coverage.

125. Is there a requirement for any contractor O&M staff to be onsite 24 hours a day, 7 days a week, every day of the year such as the engineers as noted in the Building Operating Plan sections 8.1 and 9.2?

24/7 O&M coverage every day of the year including holidays and weekends

126. This section states the Contractor shall respond to emergency service requests immediately during normal working hours and within ½ hour after normal working hours. Exhibit J-1.1 (pg

116) requires response to emergency service requests within 1 hour. Exhibit J-1.20 (pg 221) requires an immediate response during normal working hours but does not address a response requirement for after normal working hours. These three reference do not appear consistent regarding the requirement for emergency service request response times. Will GSA clarify the response requirement for emergency service requests during and after normal working hours?

Will be corrected.

127. This section states the Contractor shall respond to emergency call back immediately during working hours and within 1 hour after working hours. Exhibit J-1.1 (pg 116) requires response to emergency call back within 1 hour. Exhibit J-1.20 (pg 221) requires response to emergency call back immediately. These three references do not appear consistent regarding the requirement for emergency call back response times. Will GSA clarify the response requirement for emergency call back during and after normal working hours?

128. This section states the Contractor shall respond to urgent service calls within 10 minutes during and ½ hour after normal working hours. Exhibit J-1.1 (pg 116) requires response to urgent service requests within ½ hour. Exhibit J-1.20 (pg 221) requires response to urgent service requests within 2 hours. These three references do not appear consistent regarding the requirement for urgent service request response times. Will GSA clarify the response requirement for urgent service requests during and after normal working hours?

129. This section states that central plant equipment not controlled by the BAS and centrally alarmed with alarm paging is to be checked every 2 hours. The Building Operating Plan Section

3.0 on pg 12 states the boiler plant and chiller plant is be checked every two hours while other items are to be checked once per shift. Are tour checks to be done only during the contractor's coverage hours of 6:00 am to 6:00 pm or is this a 24x7x365 requirement?

Engineer coverage is 24/7 plus holidays, so the tours should be included accordingly.

130. $2,500 for parts and supplies seems high for a monthly amount to provide for miscellaneous work. Historically GSA has a much smaller amount per month for miscellaneous work to be provided by the contractor. Please clarify if this should be an annual amount or if this is truly the monthly amount offerors should factor into their bid.

This is the monthly amount.

131. There are two paragraphs that state 8 hours per month for miscellaneous work. Please specify whether the offeror is to provide 16 total hours per month for miscellaneous work or if it should only be 8 hours per month.

Please specify what paragraphs are being referenced.

132. Are the designated cleaning hours for Monday through Friday or seven days a week?

Normal cleaning hours are Monday through Friday. However, on occasion, some basic services (ie.

floor services) will be scheduled on weekends. This is a performance based contract, so the

Government does not tell the contractor how or when to perform work. Any scheduling is the sole responsibility of the contractor, but must be approved by the CO or the designee.

133. Is maintenance of the pump and associated equipment, as well as seasonal shut down and re-start of the fountain, required as part of this contract?

Yes

134. If an Elevator Service provider offers different levels of maintenance and services, the highest level of maintenance shall be provided by the Contractor. Elevator Service providers offer their own different levels of services and their highest level may exceed the full maintenance service standards set forth in C.3.1.A but at a higher cost. Does the Government mean the highest level of maintenance and services that meet the standards or otherwise specify what constitutes highest level of maintenance and services required?

GSA requires maintenance standards on elevators per the PWS, all related codes, PM guides, and etc. The services from a prospective vendor must meet these at a minimum. Due to this being a performance based contract, the vendor must ensure all services provided to the government are acceptable.

135. PWS C.3 pertains to vertical transportation requirements. Per subsection C.3.3.B, subcontractors with two references are to be identified in the price submission. Is this only for the elevator subcontractor or all subcontractors proposed to be used on the contract?

Just for elevators

136. States a copy of the Emergency/Disaster Plans are to be provided with the Technical proposal. Such requirement does not exist in the proposal instructions in Section L.

Contingency plans are required as part of the Building Operating Plan per C.1.9.2.j/k which is due at the end of the Startup or Transition Phase per Exhibit J-1.1. The Strike Contingency Plan is due 5 calendar days prior to contract start per H.20 and Exhibit J-1.1. Having such plans due after contract award is appropriate when the Contractor is onsite and acclimated to best assess the situation for proper planning. Will the Government confirm these plans are required as

Contract Deliverables and not as part of the Technical proposal?

The minimum requirements for these plans are found in the appropriate sections. Submit the required documentation as required. Once a selection is made there will be an opportunity to finalize the plans as needed.

137. Must the Project Manager, O&M Onsite Supervisor, and O&M engineers possess an engineer class license?

Yes, the Project Manager and the O&M Onsite Supervisor should be qualified to do the same job. In the case, that if one or the other is out of the office for a period of time they both are familiar on daily operations.

138. Per the last paragraph, does the equipment in the building/complex justify a DC 1st Class

Engineer license and, if so, for which position(s)?

DC 3

rd

Class and/or MD 1 st Class is the minimum requirement for the PM & chief engineer. The

DC – 1

st Class - Steam Engineer license should be maintained by any replacement onsite supervisor for the building.

139. Upon opening the embedded file, it identifies as a Sample inventory with the Building Name being the Neal Smith Federal Building. Is there such an inventory for the Wiley building or are

Offerors to use the GSA Form 2105 provided with Amendment 1 as the equipment inventory?

The 2105 was noted for the Wiley Building.

140. Volume I (Technical Proposal) and II (Price Proposal) are each to be submitted in original and one copy. However, later in Section L on pg 263, it states an electronic copy of both proposals can be submitted via email. If submitted by email by the due date and time, can

Offerors disregard submission of hard copies? If not, when are hard copies due?

Hard & electronic copies are due by the same date & time.

141. Volume I (Technical Proposal) will be rated at a maximum of 80%. Volume II (Price

Proposal) will be rated at 20%. Will GSA clarify what this means and how it will be used in the evaluation process?

The technical Proposal is weighted 80% & the price proposal is weighted 20%.

142. Offeror is to provide a minimum of three contracts. In the RFP Cover Page Section

(Information to be Submitted with the Proposal) on pg 1, a reference sheet for 3 Past

Performance contracts is to be submitted with the proposal. Should Offerors submit only 3 contracts or can more than three be submitted?

More can be submitted as long as they are similar in size & scope of work.

143. Each "category" is limited to a maximum of 2 pages. By category, is each contract write-up limited to 2 pages in totality or is it 2 pages for each of the 10 service categories (total 20 pages per contract) listed under Section M, Factor 1 (Past Experience) on pg 264.

A maximum of 2 pages for each of the 10 service categories (total 20 pages per contract).

144. Will GSA allow an introductory summary for the Past Experience section which is excluded from the 2 page limit?

Yes, but it is limited to one page.

145. Is Past Experience limited to the Offeror only or can it include major/critical subcontractor(s)?

Offeror only.

146. If two companies have formed an 8(a) Joint Venture for this procurement and the new Joint

Venture entity does not yet have any contracts of its own, are we correct to understand that Past

Experience of the JV partners will be accepted and considered for evaluation as is usually done in this case?

No, the requirement is for the whole offeror to have the qualification not partial from one group.

147. The instructions for this factor read like those for Past Experience and do not seem consistent with the criteria identified for the Technical Approach/Management Plan factor in Section M on pg 264. The requirement as stated is for 3 COR approved samples. Samples of what? Are such samples expected to be within the 3 page limit? Will GSA clarify its instructions for the

Technical Approach/Management Plan?

Within the required 3 references, 1 of the 3 references must be the COR.

148. Each "category" is limited to a maximum of 3 pages. By category, is GSA referring to 3 pages for each of the 6 sections (total 18 pages) listed under Section M, Factor 2 (Technical

Approach/Management Plan) on pg 264 or will GSA otherwise clarify what it means by category? Will GSA allow an introductory summary for the Technical Approach/Management

Plan section which is excluded from the 3 page limit?

Yes, 3 pages for each of the 6 sections (total 18 pages). Yes, an introductory summary is allowed, but that is limited to one page.

149. Employees may hold several licenses and certifications which must be submitted. Will copies of licenses and certifications be excluded from the 3 page limit for the designated Key

Personnel?

150. What format is acceptable for electronic submission of the proposal (i.e., Word, Excel, PDF)?

The technical proposal should be in PDF format. The price proposal MUST be in Microsoft Excel format.

151. Award will be made based on Lowest Price Technically Acceptable which usually means non-price factors are either rated as unacceptable or acceptable. In Section L on pg 262, each technical evaluation factor will be rated on a scale of 0 to 4 points. If award is based on being technically acceptable and not best value, will GSA explain the purpose of awarding 4 points

(highly acceptable) in the evaluation process?

Technical capability is rated to see if offeror is technically acceptable at 80%.

152. The Technical Approach /Management Plan is to apparently include a Building Operating

Plan (BOP). According to Exhibit J-1.1 (pg 115), the BOP is to be developed and submitted no later than the end of the Startup or Transition Phase which allows an awardee time to assess the situation to properly review and update the BOP. Since GSA provided the current revised BOP dated Jan 23, 2017 via Amend 1, can Offerors submit that BOP or will GSA otherwise clarify what it is expecting for the BOP in the proposal?

The technical approach.

153. The government references RFP sections C.2.11 and 12 for the Service Calls. Are we correct to understand then that the government only expects us to address our service call plan in regard to custodial calls, at the exclusion of O&M calls?

The service call plan addresses all matters related to the PWS.

154. The Technical Approach /Management Plan is to apparently include a Quality Assurance

Surveillance Plan. This is typically a Government developed plan to be used for its surveillance purposes while the Contractor is required to develop and provide a Quality Control Plan. Will

GSA confirm this QASP requirement for the proposal and, if required, clarify what it is expecting?

The technical approach.

155. The union agreement for custodial that was provided in the amendment is expired. Please provide the most current union agreement for offerors to bid to.

Please use the CBA provided.

156. The Evaluation Factor #2 Technical/Management Plan requires the offeror to supply a minimum of three (3) "COR approved samples." This implies that your wish to approve the samples prior to our preparing each sample for formal submission. Is this the case?

No, the purpose of this is to show a history that you are able to manage the contract and personnel effectively throughout the term of previous contracts, not for this contract.

157. The Section L discussions for Factors 1 and 2, refer to no more than "3 pages" to be devoted to each "category." Are we to define the term "category" as the bolted sub-headings listed under?

The “categories” are the items listed within the factors.

158. There is only a reference to a page limit (3) on the discussion of each "category," in the

Section L - Instructions. However, there is no total page limit for our entire presentation for any or each Factor discussion. Is there a total page limitation that you have in mind for the entire proposal response or each individual Factor response?

There is no “total” page limitation because there are minimum sample limits and maximum page limits. All information must be relevant to what is being requested.

159. The RFP specifies that the "proposal due date & time" is April 21, 2017 at 12:00 PM EST, however, the "questions due date & time" is May 2, 2017 at 12:00 PM EST. Can you clarify if this is accurate and if it is not, could you clarify the correct dates?

Please see amendment.

160. Who is the incumbent contractor and how long have they been providing their services?

Tigua Enterprises, Inc., 5 years.

161. What is the current contracted monthly price and yearly price?

This will not be provided.

162. Can you provide us with the bid tab sheet form the last bid opening?

This will not be provided.

163. Is it possible to get the current supply usages from the current contractor?

164. Is the scope/size of this bid identical with the current contract? Have there been any changes from the previously awarded contract to current request for bid?

Irrelevant. Bid on this PWS.

165. Are there any significant changes from the last bid?

Irrelevant, Bid on this PWS.

166. What are the criteria for awarding the contract?

Please refer to instructions in RFP.

167. (KEY PERSONNEL) The paragraph states that “To be considered technically acceptable under this factor, the Contractor shall submit to the CO or their designee the resumes of all personnel proposed for this Contract.” Does the Government intend for the Contractors to submit for all proposed personnel or only the key personnel? Also, in light of Contractors obligations to adhere to the requirements of the Non- displacement of Qualified Personnel, providing resumes for those that we intend to hire that are not currently on the contract, would potentially have the Contractor in violation of that Executive Order. Therefore, we are requesting the deletion of the requirement to submit resumes.

Yes, the contractor needs to submit resumes for key personnel only.