Q&As_and_Amendment_A006.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Questions and Answers – Wiley CFM

1. Is the $3M total potential aggregate contract total for each year? i.e. Base Year = $3M or less, 1st Option year = $3M or less, etc?

or

Is the $3M total potential aggregate contract for the entire 5 year contract?

The $3M potential aggregate is for additional services which are outside of the basic services for the entire 5 year contract. Additionally, the $3M potential aggregate for additional services is not to be included in the basic services cost.

2. Question #4 says does the total include the additional services? Your answer was

Yes. However, in Question #6's answer it states: additional services are not to be calculated in the monthly/annual totals. Can you please be as specific and instructive as possible when providing us with the answers as they may be interpreted differently by various companies. All of us want to insure we submit the correct prices to you.

The $3M potential aggregate is for additional services which are outside of the basic services. Additionally, the $3M potential aggregate for additional services is not to be included in the basic services cost.

3. Amendment 5, Sections L and M" INSTRUCTIONS, CONDITIONS, AND NOTICES TO

BIDDERS/OFFERORS and EVALUATION FACTORS FOR AWARD Do the revised

Sections L and M provided in Amendment 5 supersede the prior Sections L and M in their entirety? If not, which parts of the prior Sections L and M are still valid?

The revised Sections L and M provided in the latest Amendment supersede the prior Sections L and M.

4. Amendment 5, Sections L and M" INSTRUCTIONS, CONDITIONS, AND NOTICES TO

BIDDERS/OFFERORS and EVALUATION FACTORS FOR AWARD The revised Sections

L and M provided in Amendment 5 do not include a requirement for proof of a local office in the

Washington DC metropolitan area. Is this no longer required or is proof of such office still required with the proposal?

Yes, proof of a local office in the Washington DC metropolitan area is still required

5. Amendment 5, Sections L and M" INSTRUCTIONS, CONDITIONS, AND NOTICES TO

BIDDERS/OFFERORS and EVALUATION FACTORS FOR AWARD The revised Sections

L and M provided in Amendment 5 do not include a requirement for a Strike Contingency Plan yet C.3.17.3 states such plan shall be submitted with the technical proposal. Is this plan required to be submitted with the proposal or is it to be submitted as a deliverable in accordance with

H.20 and Exhibit J.1-1?

Removed

6. Amendment 5, Sections L and M" INSTRUCTIONS, CONDITIONS, AND NOTICES TO

BIDDERS/OFFERORS and EVALUATION FACTORS FOR AWARD The revised Sections

L and M provided in Amendment 5 do not include a requirement for an Emergency Action Plan yet C.3.17.3 states such plan shall be submitted with the technical proposal. Is this plan required to be submitted with the proposal or is it to be submitted as a deliverable within the Building

Operating Plan in accordance with C.1.9.2.j/k and Exhibit J.1-1?

Removed. Provide as a deliverable

7. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS May an Offeror include experience of a subcontractor to satisfy Factor 1 (Corporate Experience) requirements?

No, the O&M and/or Custodial experience must come from the offeror or the parties in the joint venture. Only elevator and landscape services are acceptable subcontracted services.

8. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS "Offerors are to describe at least three CFM contracts.

a. Must each of the three contracts be for CFM services or can all three contracts in aggregate meet this requirement?

The three contracts must be CFM services.

b. Is CFM defined as O&M, custodial, and elevator services or will the Government otherwise clarify what minimum elements constitute a CFM contract?"

CFM for this requirement is defined as O&M, custodial, and elevator services

9. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS “The offeror’s narrative must discuss experience with the items listed in the CFM chart below.” There is no

CFM chart. Will the Government clarify what items are to be addressed?

Change language to state “The offeror’s narrative must discuss experience with the items listed below in FACTOR 1”

10. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS "Contracts must demonstrate services performed in/at facilities of at least 300,000 rentable sq ft (RSF).

a. Must each of the three contracts meet this 300,000 RSF requirement or is one of the three contracts sufficient? Each of the three contracts must meet the 300,000 RSF requirement

b. Will multiple buildings on a single contract that exceed 300,000 RSF in aggregate meet this requirement?" No, an aggregate RSF for multiple buildings is unacceptable.

11. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS Is this section included in the 15 page limit identified under Factor 1 – Corporate Experience – O&M

Experience?

Yes

12. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – O&M EXPERIENCE The Offeror is to submit “a narrative discussion detailing its experience with each of the items identified on the charts below.” There are no charts. Is the Government referring to the items listed below the O&M Experience and

Custodial Experience sections? If not, then what charts?

Change language to state “a narrative discussion detailing its experience with each of the items identified in FACTOR 1”

13. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – O&M EXPERIENCE The requirements for O&M experience are restrictive as they are detailed and specific to the Wiley building. All Government buildings are different in their own ways and it seems unreasonable to expect a Contractor to have three contracts each with a building that meets the specific requirements. This also restricts competition. Must each of the three contracts meet all of these requirements or can these be met in aggregate by all three contracts?

The three contracts must meet all of the requirements for Factor 1. Aggregate is not acceptable.

14. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – CUSTODIAL EXPERIENCE This section does not mention a page limit like the 15 page limit for O&M Experience. Is this section included in the 15 page limit for O&M Experience or does it have a separate page limit and, if so, what is it?

Reword to - As outlined in the Submittal Requirements section above, the offeror shall demonstrate their corporate experience for each contract with a narrative discussion detailing its experience with each of the items identified below. The narratives shall be limited to 10 pages total and include a description of the responsibilities of the contractor and subcontractors.

15. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 1 –

CORPORATE EXPERIENCE – CUSTODIAL EXPERIENCE The requirements for

Custodial experience are restrictive as they are detailed and specific to the Wiley building. All

Government buildings are different in their own ways and it seems unreasonable to expect a

Contractor to have three contracts each with a building that meets the specific requirements. This also restricts competition. Must each of the three contracts meet all of these requirements or can these be met in aggregate by all three contracts?

The three contracts must meet all of the requirements for Factor 1. Aggregate is not acceptable.

16. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 2 –

TECHNICAL APPROACH "The Offeror shall submit a detailed narrative and completed document samples that describe the quality control plans in accordance with the size, scope, and complexity of the contracts described in Factor 1.

a. Will the Government confirm Offerors are to provide a narrative and document samples of the

Quality Control Plan (QCP) in place for each of the contracts cited in Factor 1? If not, will the

Government clarify what is required?

Yes, the Government requires narratives and document samples of the Quality Control Plan

(QCP) for each of the contracts cited in Factor 1.

b. It’s not clear if by document samples the Government means such things as an inspection report form or checklist or something else from the QCP. Will the Government clarify what it means by “completed document samples?”

The offeror must provide QCP samples which can include completed/filled-out inspection report forms, checklists, and etc.

c. It appears the Government is only interested in QCP information pertaining to the three contracts cited in Factor 1 and not anything related to proposed processes at the Wiley building. Is this correct and, if not, will the Government clarify?"

Government is interested in QCP information pertaining to the three contracts cited in Factor 1.

17. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 2 –

TECHNICAL APPROACH "The 1st paragraph implies Offerors are to submit a narrative and document samples describing the QCPs for each of the three contracts cited in Factor 1. The 2nd paragraph states the Offeror’s detailed narrative and samples will be evaluated on the understanding of the requirement. Buildings and contracts are different and each QCP is tailored to the requirements of the building and contract and not necessarily to those of the Wiley building/contract. Therefore, it’s not clear if the Government is evaluating the QCP narratives and sample documents from the three contracts in context of Wiley’s requirements.

a. Will the Government clarify its evaluation approach to “understanding of the requirement?” What requirement? The evaluation will be based on the requirement and contracts submitted from FACTOR 1. The detailed narrative and samples must support the information provided in FACTOR 1.

b. How should Offerors demonstrate an understanding of the requirement? "

The offeror demonstrates an understanding of the requirement by providing a detailed narrative and submitting documents that meet the requirements set forth.

18. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 2 –

TECHNICAL APPROACH The Government states our narrative will be evaluated as compared to the government’s needs. Will the government clarify what needs they are referencing here?

The government’s needs refer to the needs/requirements in FACTOR 1.

19. Amendment 5, Section M ADD TO SECTION C FACTOR 3 - KEY PERSONNEL Both

Key Personnel and Past Performance are each listed as FACTOR 3. Is Key Personnel and Past

Performance information to be included in the same section?

Yes both are required

20. Amendment 5, Section M ADD TO SECTION C FACTOR 3 - KEY PERSONNEL "No reference or information is provided for the newly added Operations Director/Coordinator position.

a. Will the Government provide the role and requirements for this position?

The Operations Director/Coordinator position is a Supervisor one step above the PM. If an offeror has a different title for one step above the PM, please provide that position title.

b. Is there a required location for this position and, if so, where?

The Operations Director/Coordinator position should work out of a local office within the

Metropolitan DMV area.

c. Is the Government expecting this to be an onsite project employee or a corporate level position? Corporate level

d. Can the Operations Director/Coordinator and Off-site Quality Control Person be the same person?" It is preferred that they are separate personnel, however they can be the same person. If this is not possible for an offeror, please provide an explanation.

21. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 3 – PAST

PERFORMANCE - TAB B The government references Tab B, but there is no Tab A. Can the government clarify instructions?

Section A is the Standard form 1449 page 1(one) Section B is the Standard Form 1449 Price

Schedule

22. Amendment 5, Section M TECHNICAL PROPOSAL EVALUATION, FACTOR 3 – PAST

PERFORMANCE - TAB B It’s not clear if the Government or Offerors are to obtain answers to the listed questions. Some Government clients will not respond back to the Contractor but will to a Government agency. This is not something a Contractor can control and is an unfair burden on the Contractor. Therefore, will the Government be contacting the two references for each contract to get answers to the listed questions?

The Government will contact the references

23. Amendment 5, General Proposal Due Date At the Site Visit, it was stated the

Government will not address questions until the Jul 13th due date. It's likely answers will take at least a few days to be posted and proposals are currently due Jul 24. Since Offeror’s will have to adjust to the answers once published, will the Government consider granting Offeror’s adequate additional time to develop and submit a 150 page technical proposal?

No extension will be granted

24. Section L, Evaluation Factor #1: “Offeror is required to have recent experience … within the past three (3) to five (5) years.” All experiences within three (3) years would be within five (5) years. Are experiences within the last three (3) years (2017-2014) acceptable to the government, or did all experiences need to exceed three (3) years but be within five (5) years?

Please refer to the latest amendment with revised sections L & M and minimum requirements

25. Section L, Evaluation Factor #1: The requirement speaks to ‘experience’, ‘contract’, ‘references’, and ‘category’ however it then requests something different from the three contract experiences where is requests “one (1) contract sample… within laboratories within the past seven years.” What is a ‘contract sample’?

Please refer to revised section H.

26. Section L, Evaluation Factor #1: Will the government consider removing the requirement for

“experience following safety procedures and regulations in maintaining building infrastructure within laboratories within the past seven years”? Vendors follow safety procedures and regulations in ALL of our buildings which demonstrates our ability to rigorously follow safety procedures and regulations in general and also within laboratories.

Please refer to revised section H.

27. Section L, Evaluation Factor #2: “… within the past three (3) to five (5) years.” All contract samples within three (3) years would be within five (5) years. Are contract samples within the last three (3) years (2017-2014) acceptable to the government, or did all contract samples need to exceed three (3) years but be within five (5) years?

Refer to Amendment A005

28. Section L, Evaluation Factor #2: Will the government consider removing the page limit as it is not possible to provide “as detailed as possible in your write-up as to what the job entailed” and include “COR approved samples” as each sample exceeds three pages alone even without a detailed write-up?

No

29. Section L, Evaluation Factor #2: Will the government consider removing the font size restriction as COR approved samples exist in the font size the COR approved for those samples in those specific contracts?

No

30. Q&A Answer 147: Please confirm that in fact the government only wants two references, and not three as provided in Answer 147?

Please refer to the latest amendment with revised sections L & M for Past Performance information

31. Q&A Answer 152: The answer provided, ‘The technical approach’, does not answer the question asked. Please provide the answer to the question or explain what is meant by ‘The technical approach’.

Please refer to the latest amendment with revised sections L & M for Technical Approach requirements

32. New Question: The original due date for submission came and went and we submitted our proposal by the due date as did other companies I am aware of submitted their proposals. Why was the solicitation not awarded based on the original submission dates?

No awards have been made and no proposals previously submitted have been evaluated.

H.15.1 Personnel Training - (O&M)

The Contractor shall provide annual safety and HVAC operations training for Laboratory

Biosafety Level BSL 2 and 3 (BSL2 & BSL3) to all employees. The Contractor shall provide copies of the completion certificates to the CO or their designee.

H.17.1.3 Training - (Custodial)

The Contractor shall provide annual safety training for Laboratory Biosafety Level BSL 2 and 3 (BSL2 & BSL3) to all employees. The Contractor shall provide copies of the completion certificates to the CO or their designee.

EXHIBIT J-1.1

Contractor Submittals / Deliverables

BSL2 & BSL3 Safety and HVAC Operations Training - Training within 60 calendar days after Contract start. Certify completion within 5 days of training. Annually upon every

Option year.

EXHIBIT J-1.20

Milestone Chart for Contractor Deliverables

BSL2 & BSL3 Safety and HVAC Operations Training - Training within 60 calendar days after Contract start. Certify completion within 5 days of training. Annually upon every

Option year.

Jamie Morton Description[0]: Amendment A006 to Solicitation No. GS-11-P-17-YE-D-0005 to perform Commercial Facility Management Services for the Harvey W. Wiley Building, located 5001 Campus Drive College Park, MD 20740, is hereby amended to:

a. Return questions with answers. Answers are final.

301-7th & D Streets, SW, Rm. 6663 Washington, DC 20407 NameandAddress[0]:

Attn: Prospective Bidder AdministeredBy[0]: Office of Acquisition, O&M Center 1 Contracts, Branch-NCR 301-7th & D Streets, SW, Rm. 6663 Washington, DC 20407