Updated_RFP_Solicitation_GS-11-P-17-YE-D-0005-_CFM_Services.docx

General Services Administration National Capital Region Public Buildings Service Metropolitan Service Center Washington, DC

REQUEST FOR PROPOSAL (RFP)

PROJECT: Commercial Facility Management Services Harvey W. Wiley Federal Building 5001 Campus Drive College Park, MD 20740

SOLICIATION ISSUE

DATE: Friday, March 24,2017

QUESTIONS DUE

Antonio.Banks@gsa.gov

SOLICITATION NO: GS-11-P-17-YE-D-0005

*Proposal can be submitted via e-mail to Contract Specialist, Antonio Banks at above e-mail address, Contracting Officer, Jamie Morton at Jamie.Morton@gsa.gov.

PROPERTY OF THE UNITED STATES GOVERNMENT COPYING, DISSEMINATION, OR DISTRIBUTION OF THESE DRAWINGS, PLANS, OR SPECIFICATIONS TO UNAUTHORIZED USERS IS PROHIBITED.

Do not remove this notice Properly destroy documents when no longer needed

CERTIFICATE OF CURRENT COST AND PRICING DATA

This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section

2.101 of the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submit- ted, either actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer's representative in support of RFP GS-11-P-17-YE-D-0005 are accurate, complete, and current as of **. This certification includes the cost or pricing data supporting any advance agreements and forward pricing rate agreements between the offeror and the Government that are part of the proposal.

Firm:

Signature:

Name:

Title:

Date of execution***

* Identify the proposal, request for price adjustment, or other submission involved, giving the appropriate identifying number (e.g., RFP No.)

** Insert the day, month, and year when price negotiations were concluded and price agreement was reached, or, if applicable, an earlier date agreed upon between the parties that is as close as practicable to the date of agreement on price.

*** Insert the day, month, and year of signing, which should be as close as practicable to the date when the price negotiations were concluded and the contract price was agreed to.

INFORMATION TO BE SUBMITTED WITH PROPOSAL

ONE (1) COPY OF THE STANDARD FORM 1449

WAGE DETERMINATIONS

REFERENCE SHEET FOR PAST PERFROMANCE REFERENCES OF 3 SIMILAR PROJECTS PERFORMED WITHIN PAST 5 YEARS (SIMILAR IS DEFINED AS HAVING A LIKE SIZE, SCOPE AND COMPLEXITY TO THE REQUIREMENTS IDENTIFIED IN THE STATEMENT OF WORK

ONE (1) COPY OF GSA FORM 527, CONTRACTOR’S QUALIFICATIONS AND FINANCIAL INFORMATION

**NOTE: MUST HAVE A CONTINUOUS CREDIT LIMIT OF $500K

PROOF OF LOCAL OPERATIONS OFFICE IN THE WASHINGTON, D.C. METROPOLITAN AREA

Introduction

Commercial Facilities Management Service

This solicitation contains a Commercial Facilities Management (CFM) work statement for a performance-based service. The CFM approach combines facilities related contracts into a single contract designed to reduce administrative costs and simplify the management of various building services. The performance-based service means that the Government has described WHAT is to be accomplished, NOT HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the work unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that they build into their bid/proposal price, the necessary hours that it will take to meet the performance standards specified. The Contractor will be required to maintain a quality control program to ensure that the requirements of this contract are met.

The Contractor shall provide the management, administrative, supervision, labor, sub-contractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective completion of Preventive Maintenance services, repair of building operating equipment and systems as described in this contract. The Contractor shall be responsible for needed engineering services and reimbursable building alterations of building equipment including, but not limited to: All elevators on the premises, custodial and trash/debris removal services and all miscellaneous work associated with complete building facility management at the building. The Contractor will determine how much labor is needed to perform the tasks, what methods will be used to complete the job and which supplies, materials and equipment are needed.

SOLICITATION TABLE OF CONTENTS

(Sections A through M)

INTRODUCTION

A. SOLICITATION/CONTRACT FORMS

B. SERVICES, ORDERING AND PRICES.

Description of Services B.1 General Summary B.2 Travel B.3 Contract Effective Period B.4 Place of Performance B.5 Firm-Fixed Price B.6 Additional Services B.7 Pricing Sheets (Summary, Base, Options and Additional Services)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

C.1.2.8.1 Above Basic Services C.1.2.9 Building C.1.2.10 Building Automation System (BAS) C.1.2.11 Building Operating Plan C.1.2.12 Cleanable Square Feet

C.1.2.22 Custodial

C.1.2.29 Equipment Inventory C.1.2.29.1 Partial Inventory C.1.2.29.2 Preventive Maintenance (PM) Inventory C.1.2.29.3 Component Level Inventory C.1.2.29.4 Complete Inventory

C.1.2.32 Federally Equipped Food Service

C.1.2.37 General Program C.1.2.38 Green Cleaning C.1.2.39 Guiding Principles for Sustainable Existing Buildings C.1.2.40 GSAlink

C.1.2.46 LEED-EB

C.1.2.58 Ordering Official C.1.2.59 Performance-Based Statement of Work (PBSOW) C.1.2.60 Police Outside Areas

C.1.2.69 Sanitize

C.1.2.72 Service Calls

C.1.35.4.1.1 GSA-hosted Systems Requirements C.1.35.4.1.2 Accepted Systems Requirements (not hosted on GSA’s system infrastructure)

C.1.41.16.2 Disposition of Hazardous Waste C.1.41.16.3 Environmental Report C.1.41.16.4 Recycled Content Product Purchase Annual Reporting C.1.41.16.5 Non-Bio-based Products C.1.41.16.6 Bio-Based Products C.1.41.16.7 Radon Mitigation

C.1.41.17.1 Boiler Operation and Inspections

Section C.3)

C.1.44 CONTRACTOR SUBMITTALS/DELIVERABLES CHART (O&M)

C.1.44.1 Milestone Chart For Contractor Deliverables

C.2.3.1.1 Key Sustainable Product (KSP) Standards C.2.3.2 Exemptions C.2.3.3 PBS Green Product Waiver Form

C.2.10.2 Hard Floor Strip/Seal

C.3 VERTICAL TRANSPORTATION

C.3.0 Maintenance and Repair of Vertical Transportation Systems C.3.1 Scope of Work C.3.2 Man-Hour Requirement C.3.3 General Requirements C.3.4 Repairs C.3.5 Joint Phase-Out Inspection C.3.6 Initial Joint Inspection of Pre-existing Deficiencies C.3.7 Preventive Maintenance C.3.8 Inspection and Testing Requirements C.3.9 Quality Control Program C.3.10 Emergency Callback Services C.3.11 Forms Supplied by the Government C.3.12 Scheduling Operations and Service Calls C.3.13 Equipment Dismantling and Scheduling for Service C.3.14 Special Reporting Requirements C.3.15 Replacement Parts and Supplies C.3.16 Contractor Responsibility for Assigned Space, Equipment and Supplies C.3.17 Emergency/Disaster Contingency Plan C.3.18 Standards of Conduct C.3.19 Identification Card/Building Pass C.3.20 Security Clearances C.3.21 Determination of Unfitness/Removal of Contractor Employees

H.12.1.3 Green Purchases

H.12.4 Recycle Content Product Purchase Annual Reporting H.12.5 Green Cleaning Training

H.12.6 LEED-EB

H.12.6.1 LEED Reporting and Requirements

H.15.3.13 Qualification of Emergency and Standby Power System Technicians H.15.3.14 Qualifications of Emergency Lighting Equipment and Exit Signage Technicians

H.15.3.18 Personnel Qualifications H.15.3.18.1 Qualifications of Supervisory Employees H.15.3.18.2 Qualifications of Contractor Personnel H.15.3.19 Miscellaneous Requirements

H.16.2 Requirements for Network Connection

H.17 CONTRACTOR FURNISHED MATERIALS

H.17.1 Contractor Responsibilities H.17.1.1 Supervisors H.17.1.2 Communication H.17.1.3 Training H.17.1.4 Exposure Control Program

H.22 CONTRACTOR PANDEMIC PLAN

H.23 CONSERVATION

I. CONTRACT CLAUSES

52.223-1 Bio-based Product Certification.

52.223-2 Affirmative Procurement of Bio-based Products under Service and Construction Contracts.

PBSbiobasedreporting@gsa.gov 52.223-3 Hazardous Material Identification and Material Safety Data 52.223-4 Recovered Material Certification 52.223-5 Pollution Prevention and Right-to-Know Information 52.223-7 Notice of Radioactive Materials 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items 52.223-10 Waste Reduction Program 52.223-11 Ozone-Depleting Substances 52.223-15 Energy Efficiency in Energy-Consuming Products 52.223-17 Affirmative Procurement of EPA-designated Items in Service and Construction Contracts 52.223-19 Compliance with Environmental Management Systems

Non Bio-Based Report Bio-Based Report

J-1.20 Requirements and Submittal Reports

J-3 LIST OF ATTACHMENTS – VERTICAL TRANSPORTATION

K. REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF BIDDERS/OFFERORS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS/OFFERORS

M. EVALUATION FACTORS FOR AWARD

A. SOLICITATION/CONTRACT FORM

SEE ATTACHED SF1449

B. SERVICES, ORDERING AND PRICES

DESCRIPTION OF SERVICES

B.1 GENERAL SUMMARY

The Contractor shall provide all management, administrative, supervision, labor, subcontractors, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate, and assure effective performance of all services described herein. The Contractor shall be responsible for needed operation and maintenance services and reimbursable building alterations of building equipment.

The Contractor is also responsible for all elevators on the premises, custodial and trash/debris removal services and all miscellaneous work associated with complete building facility management at the building. Materials, supplies, and equipment should be selected and used in a manner that reduces exposure of hazardous materials, chemicals, airborne particles, etc., that reduce the impact on the environment as compared to other products and services used for the same purpose, in accordance with Executive Order 13101 (http://www.epa.gov/docs/fedrgstr/eo/eo/13101.htm) and RCRA Section 6002: Comprehensive Procurement Guidelines (http://www.epa.gov/cop/products/tissue.htm). The Contractor will determine how much labor is needed to perform the tasks, what methods will be used to complete the contract and which supplies, materials and equipment are needed.

Please ensure that the Contractor is using this productivity rate in calculating man-hours.

B.2 TRAVEL

Travel shall not be reimbursable, except as provided in the following paragraphs: The services required by this contract are expected to be within the geographic boundaries of the GSA National Capital Region (NCR). The NCR includes the District of Columbia; the city of Baltimore, the counties of Montgomery, Prince Georges, Howard, Anne Arundel, and Baltimore in Maryland; the cities of Alexandria, Falls Church and Fairfax and Manassas, and the counties of Arlington, Fairfax, Prince William and Loudoun in Virginia. There will be no reimbursement for travel within the GSA NCR.

Any reimbursable travel to be allowed must be authorized by the Contracting Officer (CO) in advance as a contract change order. The Contracting Officer’s Representative (COR) and the Contractor shall establish, through bilateral contract modification, the allowable travel reimbursement per visit to sites in cities or locations outside of the GSA NCR. In negotiating the fixed price for such travel, the allowable per diem cost shall not exceed the rates set forth in the Federal Travel Regulations in effect at the time that the work order is negotiated. In addition, and to the extent the CO authorizes reimbursable travel, all travel by privately owned vehicles outside of the GSA NCR will be reimbursed on Federal Travel Regulations mileage rates.

No travel reimbursement outside of GSA NCR will be allowed unless the Contractor provides sufficient written evidence of costs incurred, including receipts, registers or other information as may be required by the COR.

B.3 CONTRACT EFFECTIVE PERIOD

· Base Period: 365 days after date of award and notice to proceed on or before 8/1/2017 –7/31/2018

· Option 1: 8/1/2018 – 7/31/2019

· Option 2: 8/1/2019 – 7/31/2020

· Option 3: 8/1/2020 – 7/31/2021

· Option 4: 8/1/2021 – 7/31/2022

B.4 PLACE OF PERFORMANCE

Harvey W. Wiley Federal Building 5001 Campus Drive College Park, MD 20740

B.5 FIRM FIXED PRICE

Contractors shall quote a price for all contract line items in order to be considered for award. See Schedule B for the complete scope of services.

For the price evaluation, the Government will evaluate price proposals of offerors for award purposes by adding the total price for all options and additional services to the total price for the Base Contract. Award of options will not obligate the Government to exercise them.

B.6 ADDITIONAL SERVICES

a. Maximum Total Amount for Additional Services: The additional work under the base year and each of the option years will each have a Minimum Order Amount of $50,000.00 and Maximum Order Limit (MOL) of $1,000,000.00 for a total potential aggregate contract total of $3,000,000.00.

b. Additional services will be procured through the issuance of contract task orders as requirements occur. Contract task orders will be issued using the GSA Form 300, titled “Order for Supplies and Services.” A GSA Form 300-A may be used for continuation sheets when necessary. Attachments forming part of each contract work order may also be used for lengthy statements of work, etc. All contract task orders will be priced with an appropriate fixed dollar value and indicate a performance period for the required services. The task order performance period may extend beyond the expiration date of the current contract effective period (The end date for either the base year or exercised option years whichever is latest). Task orders, and associated modifications, must be signed by the Contracting Officer or a designated Contracting Officer’s Representative (COR) to be valid. (The Contracting Officer will designated COR’s in writing.) The GSA Form 300 or SF30 will also be used to modify issued task orders when necessary.

c. The hourly contract man-hour rates shall be used for pricing the level of effort in each contract task order. Rates for disciplines not included in the initial contract must be priced and incorporated by modification to the basic contract before being used in contract task orders unless adequate cost and pricing data is available to demonstrate the reasonableness of the rate/cost.

d. When authorized or requested by the Government, reimbursable incidental expenses required in connection with the work scope shall be included as part of the cost breakdown in the proposal. The firm fixed price for each contract task order will be based on fixed hourly rates established in the contract for the effective period(s) when they will be performed, the negotiated level of effort for each required discipline, travel (if authorized), miscellaneous items, reproduction costs, deliverables, and all other terms agreed upon by the parties.

e. B.6.1 Hourly Rates for B.5 and B.6

f. The estimated hours provided on the attached spreadsheets are for evaluation purposes only. They are not intended to provide any indication of the amount of additional work that the government may or may not request under the contract.

g. The hourly rates proposed by the Contractor and accepted at contract award for each respective performance period, i.e., the base year or one of the four option years, are to be fixed for the duration of that period, including any short term extensions to the last option period not exceeding six (6) months.

h. In developing the required hourly rates, the Contractor shall include all allowable profit, overhead, applicable taxes, and general condition costs to include home office support, anticipated company-wide increases, fringe benefits, individual employee promotions, all direct labor costs, computer time, data entry, carrier/messenger services, local travel, supplies, equipment and communication services associated with this contract.

i. The hourly rates listed and accepted at contract award will be the rates that will be used as the basis for pricing future task orders issued under this contract. The base year and each option period are to be separately priced.

B.7 PRICING SHEETS

Subtotal

A

Subtotal

B

Subtotal

C

Subtotal

D

Subtotal

E

B.7.7 Additional Services

RESERVED

B.7.7.1 Additional Services: Base Period

Reimbursable Custodial Services During Occupant Work Hours

B.7.7.2 Additional Services: Option 1

Reimbursable Vertical Transportation Repairs During Occupant Work Hours (Team)

Reimbursable Emergency Callbacks for Vertical Transportation Repairs (Single Journeyman)

Reimbursable Vertical Transportation Operations (Single Journeyman)

Reimbursable Miscellaneous Work At Other Than Occupant Work Hours

B.7.7.3 Additional Services: Option 2

B.7.7.4 Additional Services: Option 3

B.7.7.5 Additional Services: Option 4

Reimbursable Vertical Transportation Operations (Single Journeyman)

C. DESCRIPTION/SPECIFICATION/STATEMENT OF WORK

Introduction This is a Performance Based Service Contract and the success of the Contract depends on the satisfaction of the requirements, but also the satisfaction of our shared customer. Rather than a mere list of activities, this is a written expression of the GSA’s expectation of the service to be performed by the Contractor. A higher level of effective communication between the Government and Contractor is essential for partnering and performance based service contract to succeed. The success of this Contract is shared between the Government and the Contractor.

As a performance-based contract, the requirements are stated in terms of desired results with associated quality standards.

In this Contract, more emphasis is placed on the Contractor’s self-management of quality, rather than an external inspection by Government Inspectors, although that is a part of this Contract as well. All parties should act proactively to reduce service cost, therein providing an incentive for the Contractor.

The Contractor, through innovation, technology, or other means, shall perform the required maintenance of these facilities by following our Guiding Principles for Sustainable Existing Buildings:

I. Employ Integrated Assessment, Operation and Management Principles Ensure incorporation of GSA’s performance goals for energy, water, material use and recycling, and indoor environmental quality goals throughout the life of this Contract.

a. In conjunction with the Contract Officer (CO) or designee establish operational performance goals for energy, water, material use and recycling, and indoor environmental quality, and ensure incorporation of these goals throughout the lifecycle of this Contract.

b. Ensure that operating decisions are carried out with regard to sustainable operations.

c. Meet ASHRAE standards as noted throughout the SOW for thermal comfort and indoor air quality.

d. Use low emitting materials VOC (Volatile organic compounds) or other for maintenance. In particular, use products that have low pollutant emissions, adhesives, sealants, and solvents.

e. Use products meeting or exceeding EPA’s recycled content recommendations for building maintenance. For other products such as ceiling tiles, use materials with recycled content. For more information, see EPA’s Comprehensive Procurement Guideline website.

f. Use materials with the highest content level per USDA’s bio-based content recommendations for maintenance of or use in the building.

g. Use environmentally sustainable products that have a lesser or reduced effect on human health and the environment. See the Green Products Compilation.

h. Provide salvage, reuse and recycling services for waste generated from building operations, maintenance, and repair and discarded equipment.

i. Eliminate the use of ozone depleting compounds where alternative environmentally sustainable products are available consistent with the Clean Air Act.

II. Optimize Energy Performance – GSA is in the process of optimizing energy performance through many means and processes. Operate all equipment to optimize efficiency to reduce energy use and otherwise seek operating costs reductions wherever possible.

III. Protect and Conserve Water where possible inside and outside. Metering systems may be already installed or will be installed in government buildings to aid in reducing consumption. Where available, use EPA’s Water Sense-labeled products or other water conserving products.

IV. Be aware that the building(s) and management involved with this Contract may be in the process of establishing processes, instituting plans, and operational procedures to meet energy efficiency goals either through receiving an ENERGY STAR rating, Smart Building / GSAlink technology, or comparable programs. The Contractor will play an integral part of obtaining these goals and should be aware of the programs and processes.

V. The purpose of partnering is to adopt procedures wherein the Contract and Government work together in achieving Contract objectives. Partnering involves the development of a cooperative management team that seeks to identify compatible interests, and common goals and objectives.

VI. This is a fixed-price Contract and while working with the Government in obtaining goals the Contractor is motivated to find improved methods of performance in order to increase its profits. Results of an effective partnership should reflect a “mutual win” situation.

C.1 OPERATION AND MAINTENANCE

C.1.1 OPERATION AND MAINTENANACE (O&M) PERFORMANCE-BASED STATEMENT OF WORK (PBSOW)

C.1.1.1 Contractor Responsibility for Equipment and Systems The Contractor shall provide management, supervision, labor, materials, equipment and supplies, administrative, subcontracts, reimbursable building alterations, and is responsible for the efficient, effective, economical, and satisfactory operation, scheduled and unscheduled maintenance, and repair of equipment and systems located within the property line of the Harvey W. Wiley Federal Building, to include the following:

a. Electrical systems and equipment. (Required parts identified on the manufacturer’s parts list and all products and components installed as part of the system).

b. Mechanical systems and equipment (which includes all functional and moving parts that make the system work), plumbing, Building Automation System (BAS) where applicable (where BAS/ ECMS systems are connected to the GSA network, the Contractor’s employees will need to obtain a GSA ENT account to access systems) and heating, ventilation, exhaust systems and air conditioning (HVAC) systems and equipment.

c. Fire protection and life safety systems and equipment.

d. All control systems that are within the scope of this Contract. All Building Automation Systems (BAS), Public Address Systems, and Computerized Lighting Systems that are within the scope of this Contract (BAS, and Computerized software maintenance is excluded).

e.…