Amendment_A005-_L&M.pdf

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO BIDDERS /OFFERORS

A DESCRIPTION OF THE EVALUATION PROCESS, METHODOLOGY, AND

TECHNIQUES TO BE USED.

Award will be made based on Lowest Price Technically Acceptable (LPTA) to the firm submitting the proposal that offers the best value to the Government, technical and price factors considered. Accordingly, award will be made on the basis of the lowest evaluated price of the proposals meeting or exceeding the acceptability standards for the non-cost/price factor. No tradeoffs are permitted. To be considered technically acceptable, no evaluation factor in the proposal may be determined to be unacceptable.

The failure of a proposal to meet all of the requirements under any factor will result in a technically unacceptable rating and preclude award.

Contracting Officer: Jamie L Morton

301 7th Street SW, Washington DC 20407, Room 6663

E-mail: jamie.morton@gsa.gov

Contract Specialist: Antonio Banks

301 7th Street SW, Washington DC 20407, Room 6663

E-mail: Antonio.banks@gsa.gov

INSTRUCTIONS FOR SUBMITTING PROPOSAL

Submission and Content of Proposal

The instructions below provide guidance for the preparation and submission of the proposal. The purpose is to establish requirements for the format and content of the proposal so that the proposal is complete, contains all the essential information, and can be evaluated equitably. The price proposal should reflect the pricing data submitted under Section B.

Site visits will be held on July 3, 2017 at 10:00 AM EST, all attendees must RSVP by

June 29th, 2017 at 4:00 PM EST and provide full name and driver's license number to be considered for access.

All questions must be submitted by July 13th, 2017 by 2:00PM EST.

All proposals shall be submitted electronically by July 24th, 2017 by 2:00pm EST. via email to Antonio Banks at antonio.banks@gsa.gov and cc: Jamie L Morton jamie.morton@gsa.gov mailto:jamie.morton@gsa.gov mailto:Antonio.banks@gsa.gov mailto:antonio.banks@gsa.gov mailto:jamie.morton@gsa.gov mailto:jamie.morton@gsa.gov

Proposals shall be submitted in two (2) separate electronic copies as follows:

A. Part One Technical Proposal shall not exceed 150 pages including front and back, 12point font size times roman font style.

B. Part Two Price Proposal (See Section B for Base and Option I-IV and fill out rates there)

C. Joint Venture Approved letter/offer from your Small Business Administration(SBA) local office.

Please submit electronic copies by email to the Contract Specialist and Contracting

Officer mentioned above.

M. EVALUATION FACTORS FOR AWARD

BASIS FOR AWARD

The determination of who will be awarded this contract will be made through Lowest

Price Technically Acceptable (LPTA) source selection procedures in accordance with

FAR 15.101-2. The Government will evaluate the three (3) lowest price proposals first for technical acceptability. If they are considered technical acceptable, the award will be made to the lowest price technically acceptable offeror. If the 3 lowest price proposals are determine to be unacceptable, the Government will review the next 3 lowest price proposals. The evaluation process shall continue until the Government determines a lowest price technically acceptable offeror.

Best Value Acceptable Source Selection: The agency shall conduct a best value acceptable source selection in accordance with FAR 15.101-2 (LPTA).

The evaluation criteria contained herein (see Factors to be Evaluated below) shall be used to make that determination. The successful offeror’s proposal must be found

“technically acceptable” on all non-cost factors to remain in the competition.

TECHNICAL PROPOSAL EVALUATION

The evaluation criteria contained herein (see Factors to be Evaluated below) shall be used to make that determination. The successful vendor’s proposal must be found

“technically acceptable” on the non-cost factor to remain in the competition.

The technical evaluation criteria described and listed below form the basis by which each vendor’s proposal is to be evaluated. The technical evaluation will be based on the extent to which the vendor demonstrates its capability to provide the required expertise to perform the requirements of this proposed contract. Set forth below is the technical evaluation criteria.

FACTOR 1 – CORPORATE EXPERIENCE – SUBMITTAL REQUIREMENTS

The Offeror shall submit a detailed narrative describing at least three (3) CFM contracts of similar size and scope as described in this solicitation which the Contractor performed for a minimum of twelve (12) months within the past five (5) years from the closing date of this solicitation. The offeror’s narrative must discuss experience with the items listed in the CFM chart below. Corporate experience on a combined services type contract will only be counted as one previous contract. To be considered under this factor, the contracts must demonstrate the services were performed in/at facilities of

300,000 rentable square feet or greater. If the Offeror submits more than three (3) past performance contracts then the Government will only review and consider the first three

(3) listed in their proposal. If submitting information for current/ongoing contracts, the

Contractor must have a minimum of twelve (12) months performing the services at those location(s) by the closing date of this solicitation in order for those contracts to be considered for this factor. If the Offeror is an approved or pending SBA certified joint venture, corporate experience will be accepted from either party or a combination of the parties; however each party shall demonstrate experience in at least one CFM service for consideration. The detailed narrative submitted for each contract must include the information above as well as the specific items listed below.

(1) Type of facilities and associated buildings, nature of tenant mission and population, square footage.

(2) Estimated annual dollar value of contract.

(3) Type of contract (e.g. cost reimbursable, incentive fee, award fee, time and materials, fixed price, etc.).

(4) Date of contract performance start and completion, including options.

(5) Name, title, address, phone number, and email of customer/building owner/COR representative or other relevant party who can validate contract information.

FACTOR 1 – CORPORATE EXPERIENCE – O&M EXPERIENCE

As outlined in the Submittal Requirements section above, the offeror shall demonstrate their corporate experience for each contract with a narrative discussion detailing its experience with each of the items identified on the charts below. The narrative shall be limited to 15 pages and include a description of the responsibilities of the contractor and subcontractors.

O&M Experience

Performing operations, maintenance, and repairs in office type space in buildings with multiple stories.

Performing operations, maintenance, and repairs on a central chiller plant with chillers rated at a minimum of 400 tons each.

Performing operations, maintenance, and repairs on boilers (hot water and steam) rated at a minimum of 150 horse-power each.

Performing operations and maintenance using Building Automation Systems or Energy

Management Systems.

Performing operations, maintenance, repairs, and testing on emergency generators

(with a minimum 500Kw output) and emergency switchgear to include automatic transfer switches.

Performing operations, maintenance, and repairs on fire pumps and jockey pumps.

Performing operations, maintenance, and repairs on evaporative cooling towers with a minimum capacity of 400 tons each.

Performing operations, maintenance, and repairs on mechanical systems that utilize variable air volume (VAVs) boxes and power induction units (PIUs) for air distribution and tenant comfort.

Performing operations, maintenance, and repairs on general plumbing and domestic water systems that utilize booster pumps.

Performing operations, maintenance, repairs, and testing on multiple commercial traction elevators and hydraulic loading dock systems/equipment.

Performing operations, maintenance, repairs, and testing on HVAC equipment in a BSL certified laboratory with a minimum certification of BSL-2.

FACTOR 1 – CORPORATE EXPERIENCE – CUSTODIAL EXPERIENCE

Custodial Experience

Performing custodial operations in office type space in buildings at least 300,000 square feet and multiple stories.

Performing cleaning, finishing, sealing and other required maintenance on common types of flooring surfaces, including stone and terrazzo.

Performing cleaning and other required maintenance on architectural glass and stainless steel surfaces.

Performing cleaning, including “high-cleaning” of multi-story atriums and auditoriums with stadium style seating.

Performing snow and ice clearing and removal for sites with walkways, driveways, garage ramps, loading docks, plazas, and etc.

Performing cleaning and maintenance of raised flooring covered in resilient tile flooring and carpet tile.

Performing cleaning/disinfecting of commercial type fitness centers, to include shower and locker room facilities.

Performing cleaning and disinfecting of restrooms in commercial or Government office buildings at least 300,000 square feet in size and multiple stories

Performing outdoor policing and power-washing of plazas, sidewalks, etc.

Executing a solid waste management and recycling program in office type space in buildings at least 300,000 square feet and multiple stories.

Executing a “green cleaning program” which includes training on products, equipment, and methods.

Executing quality control program which includes training, inspection intervals, re-inspection procedures.

FACTOR 2 - TECHNICAL APPROACH

The Offeror shall submit a detailed narrative and completed document samples that describes the quality control plans in accordance with the size, scope, and complexity of the contracts described in Factor 1. The detailed narrative and sample documents submitted for this factor must include specific information regarding the Offeror’s quality control implementation and continuation throughout the service of the contracts. For example: Inspections by onsite supervisory personnel and by one or more qualified outside parties. The system of checklists, inspection methodology, and frequenciesfor both O&M and Custodial services.

The Offeror's detailed narrative and samples will be evaluated on the understanding of the requirement and specificity of narrative and samples. Narratives and samples that are not specific in nature or lack understanding of the requirement will be considered unacceptable. The detailed narrative will be evaluated as compared to the government’s needs.

ADD TO SECTION C FACTOR 3 - KEY PERSONNEL ??

Offeror must provide resumes, qualifications, licenses, and certifications for staff proposed to fill the following key personnel positions:

• Project Manager (Section C.1.8.1, H.15.2.1)

• Operations Director/Coodinator

• Off-site Quality Control Personnel (C.1.8.6, C.2.18)

FACTOR 3: PAST PERFORMANCE – TAB B

The Government will evaluate Past Performance information. Offeror shall submit at minimum two (2) references (1 must be the COR) for each contract addressing the questions below. This information shall be associated with the contract described under

Factor 1. This information shall be associated with the contract described under Factor

1.

Was Offeror responsible for operations and maintenance of this building?

Were the services throughout the contract provided by Offeror acceptable?

Did the Offeror communicate effectively?

Did the Offeror generally respond timely to service calls and other complaints?

Was the Offeror generally cooperative?

Did the Offeror observe all required policies and procedures?

Did the Offeror provide an acceptable quality control plan and was it executed satisfactorily?

Did the Offeror adhere to relevant safety requirements?

Did the Offeror perform administrative duties in providing proposals, invoices, processing payments, and etc satisfactorily?

After accounting for a reasonable learning curve, was the Offeror competent?

Would you contract with this firm again for a similar requirement?

Note: References that fail to address questions stated under Factor 2, will result in a firm to be unacceptable.

PRICE PROPOSAL EVALUATION

The offeror's written price proposal will be evaluated for award purposes. Prices that are excessively high or low (without sufficient justification) may be considered unrealistic, unreasonable, and may receive no further consideration. The price proposal will be evaluated as compared to the government’s prepared independent estimate. The

Government may determine that an offer is unacceptable if the option price is significantly unbalanced. Evaluation of options does not obligate the government to exercise the option(s). Further, proposals will be assessed to identify any aspect that could have significant negative cost or revenue consequences for the government.

See Section B for Line Item Price Rates