RFP_GS05P15SID0009_Elevator_Maintenance.pdf

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U.S. GENERAL SERVICES

ADMINISTRATION

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Elevator Maintenance Services

Chicago Loop Complexes (5 locations)

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IISSSSUUEE DDAATTEE:: December 19, 2014

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January 20, 2015 3:00 PM (Central Time)

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U.S. General Services Administration Public Buildings Service Acquisition Management Division 230 South Dearborn Street, Suite 3600 Chicago, IL 60604

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GSAR 552.219-71 NOTICE TO OFFERORS OF SUBCONTRACTING PLAN REQUIREMENTS (JUNE 2005) The General

Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to

FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

ATTENTION OFFERORS: This notice has been prepared to point out some of the important sections or requirements of this solicitation or to pro-vide you with additional information related to this proposed contract.

Please note that it is not inclusive - you are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions, and clauses.

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[GENERAL SERVICES ADMINISTRATION’S MISSION

To provide quality services required by our clients in a timely manner and to ensure the best value to the Federal Government and the public thereby enhancing our clients’ ability to accomplish their mission.

“SHALL” “WILL” and “MUST” Throughout this solicitation, the terms “shall” “will” and “must “ are used. “Shall” “will” and “must” denote the imperative. They indicate an obligation to act. In this solicitation, and any resulting contract, “shall” “will” and “must” have the same meaning.

INFORMATION COLLECTION REQUIREMENTS The information collection requirements contained in this solicitation/contract are either required by regulation or approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned OMB Control No. 3090-0163.

SYSTEM FOR AWARD MANAGEMENT (SAM) REPLACES CCR and ORCA Effective July 30 th , 2012, the System for Award Management (SAM) replaces the contractor registration sites CCR and ORCA. In an effort to streamline the acquisition process, SAM was established to consoli-date several acquisition systems including CCR, ORCA, and EPLS and create a single repository of con-tractor information. As a single validated source of data on contractors doing business with the Govern-ment, the SAM database enables prospective contractors to update their information in one place.

If you have been using the legacy systems CCR and ORCA, you should now go to http://www.sam.gov to find your information. Training tools are available on the SAM website to help you get familiar with SAM.

Start by going to http://www.sam.gov, and then click on the SAM HELP tab. Under User Help you will find the full User Guide as well as Quick Start Guides and Helpful Hints that will help you create an account, migrate your roles from legacy systems (if applicable) and perform updates. PLEASE NOTE: SAM is completely free of charge for both registrants and users. You will be required to complete a one-time business registration, with annual updates. As a part of the registration process you will need to provide your DUNS identification number. If you do not have a DUNS number you may contact Dun and Brad-street, Inc. at (800) 333-0505. You may register in SAM at http://www.sam.gov.

In accordance with FAR Parts 1, 2, 4, 13, 32, and 52 contractors must have an active profile in the SAM database prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement. No award will be made to any contractor without an active profile in SAM.

AFFIRMATIVE PROCUREMENT PROGRAM (APP)

GSA has implemented an Affirmative Procurement Program intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such materials in performance under any re-sultant contract.

FAR 23.7 requires consideration of environmental factors when purchasing products and services. FAR

4.303 and FAR 52.204-4 require double sided printing on recycled paper for all reports required by this contract. FAR 52.223-10 encourages vendors to practice waste reduction.

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SAFEGUARDING DOCUMENTS

Associated plans, drawings, or specifications provided under this solicitation are intended for use by pro-spective bidders/offerors (and their subcontractors and suppliers). In support of this requirement, GSA requires bidders/offerors to exercise reasonable care when handling documents relating to building draw-ings/plans, security equipment, security equipment installations, and contract guard service, to include:

1) Limiting reproduction and/or dissemination of covered materials only to persons/parties related to this acquisition or otherwise authorized to receive such information;

2) Making every possible effort that is reasonable and prudent to prevent unauthorized disclosure of this information;

3) Upon award and completion of any appeals process, unsuccessful bidders/offerors making every rea-sonable and prudent effort to destroy or render useless all information/documentation received during the solicitation and/or appeals process; and

4) The awardee continuing the efforts required above throughout the entire term of contract and for what specific time thereafter as may be necessary, as determined by the awardee.

PERFORMANCE BASED SPECIFICATIONS

Note that the service specifications included in this solicitation are performance-based specifications.

These specifications express the Government’s requirements in the form of minimum quality standards.

Work schedule, frequencies, resources utilized, and methods of performance are to be determined by offerors.

COLLECTIVE BARGAINING AGREEMENT

The current union agreement in effect with the incumbent contractor expires on December 31, 2014. Pro-spective offerors should take this into consideration in preparing their offers.

WAGE DETERMINATION BASED ON A COLLECTIVE BARGAINING AGREEMENT

Offerors are cautioned that the Wage Determination included in this solicitation is based upon an existing collective bargaining agreement (CBA). The Wage Determination may not explicitly set forth the full ex-tent of the successful offeror's liability under the agreement. Offerors may contact the Contracting Officer to obtain copies of the CBA. Offerors may also contact the union at the address shown below.

International Union of Elevator Constructors Local No.2 5860 West 111 th Street

Chicago Ridge, Illinois 60415

GSAR 552.219-72 PREPARATION, SUBMISSION, AND NEGOTIATION OF SUBCONTRACTING

PLANS (JUNE 2005)

(a) An offeror, other than a small business concern, submitting an offer that exceeds $650,000 ($1,500,000 for construction) shall submit a subcontracting plan with its initial offer. The subcontracting plan will be negotiated concurrently with price and any required technical and management proposals, unless the offeror submits a previously-approved commercial plan.

(b) Maximum practicable utilization of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors is a mat-ter of national interest with both social and economic benefits. The General Services Administration (GSA) expects that an offeror’s subcontracting plan will reflect a commitment to assuring that small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns are provided the maximum practicable opportunity, consistent with efficient contract performance, to participate as subcontractors in the performance of the resulting contract. An offeror submitting a commercial plan can reflect this commitment through subcontracting opportunities it provides that relate to the offeror’s production generally; i.e., for both its commercial and Government business.

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(c) GSA believes that this potential contract provides significant opportunities for the use of small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors. Consequently, in addressing the eleven elements de-scribed at FAR 52.219-9(d) of the clause in this contract entitled Small Business Subcontracting Plan, the offeror shall:

(1) Demonstrate that its subcontracting plan represents a creative and innovative program for involv-ing small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns in performing the contract.

(2) Include a description of the offeror’s subcontracting strategies used in any previous contracts, significant achievements, and how this plan will build upon those earlier achievements.

(3) Demonstrate through its plan that it understands the small business subcontracting program’s objectives and GSA’s expectations, and it is committed to taking those actions necessary to meet these goals or objectives.

(d) In determining the acceptability of any subcontracting plan, the Contracting Officer will take each of the following actions:

(1) Review the plan to verify that the offeror demonstrates an understanding of the small business subcontracting program’s objectives and GSA’s expectations with respect to the program and has includ-ed all the information, goals, and assurances required by FAR 52.219-9.

(2) Consider previous goals and achievements of contractors in the same industry.

(3) Consider information and potential sources obtained from agencies administering national and local preference programs and other advocacy groups in evaluating whether the goals stated in the plan adequately reflect the anticipated potential for subcontracting to small, HUBZone small, small disadvan-taged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns.

(4) Review the offeror’s description of its strategies, historical performance and significant achieve-ments in placing subcontracts for the same or similar products or services with small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns. The offeror’s description can apply to commercial as well as previous Government contracts.

(e) Failure to submit an acceptable subcontracting plan and/or correct deficiencies in a plan within the time specified by the Contracting Officer shall make the offeror ineligible for award.

CURRENT CONTRACTOR AND CURRENT CONTRACT PRICE

The current contractor is Kone, Inc., located in Lombard, IL. The current monthly price for Location 1 and

Location 2 is $30,476.29 and Location 3 and Location 4 is $27,069.66 and Location 5 is $23,193.43. Alt-hough this solicitation is for services basically the same as the current contract Scope of Work, it should be reviewed carefully before submitting a bid.

FAR 52.219-1 SMALL BUSINESS PROGRAM REPRESENTATIONS (APR 2012)

(a)(1) The North American Industry Classification System (NAICS) code for this acquisition is 238290.

(2) The small business size standard is 15 million.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manu-facture, is 500 employees.

(b) Representations.

(1) The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, for general statistical purposes, that it □ is, □ is not, a small dis-advantaged business concern as defined in 13 CFR 124.1002.

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(3) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small busi-ness concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program. [Complete only if the offeror represented itself as a women-owned small business concern in paragraph (b)(3) of this pro-vision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the re-quired documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the

WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: __________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern. [Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Pro-gram in (b)(4) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (b)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture: __________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in para-graph (b)(6) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

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(8) [Complete only if the offeror represented itself as a small business concern in paragraph (b)(1) of this provision.] The offeror represents, as part of its offer, that—

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administra-tion, and no material changes in ownership and control, principal office, or HUBZone employee percent-age have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part

126, and the representation in paragraph (b)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: __________.] Each

HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(c) Definitions. As used in this provision—

“Economically disadvantaged women-owned small business (EDWOSB) concern” means a small busi-ness concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United

States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

“Service-disabled veteran-owned small business concern”—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

“Small business concern” means a concern, including its affiliates, that is independently owned and op-erated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (a) of this provision.

“Veteran-owned small business concern” means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

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(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and uncondi-tionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(d) Notice.

(1) If this solicitation is for supplies and has been set aside, in whole or in part, for small business con-cerns, then the clause in this solicitation providing notice of the set-aside contains restrictions on the source of the end items to be furnished.

(2) Under 15 U.S.C. 645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically dis-advantaged women-owned small, or women-owned small eligible under the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references sec-tion 8(d) for a definition of program eligibility, shall—

(i) Be punished by imposition of fine, imprisonment, or both;

(ii) Be subject to administrative remedies, including suspension and debarment; and

(iii) Be ineligible for participation in programs conducted under the authority of the Act.

NOTICE CONCERNING COMPLETION OF SOLICITATIONS

Offerors are cautioned to carefully read the entire solicitation in order to be fully aware of all requirements, provisions and clauses. Fill-ins should be properly completed and verified. All copies should contain the same information. Verify calculations before signing your bid.

Offerors shall submit with their offer the following documents:

Standard Form 33 – Solicitation, Offer and Award.

FAR 52.209-7 Information Regarding Responsibility Matters (Included in GSA Form 3501 and 3502 Solicitation Provisions)

GSA Form 527 – Contractor’s Qualification and Financial Information

Standard Form 24 – Bid Guarantee

Section B – Supplies or Services and Prices Offer

Offeror’s Checklist (See Section L)

Quality Control Plan (See Section C)

Past Performance References

Subcontracting Plan (N/A to Small Business Concerns)

Cost Proposal Worksheets

BOND REQUIREMENTS

BID GUARANTEE AND BOND ARE REQUIRED [X] ARE NOT REQUIRED [ ]

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a perfor-mance bond as specified in this solicitation. Offerors who utilize individual sureties should note (1) the

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If bonds are required, also note the requirements of the various bid guarantee and bond clauses in Sec-tion I. For example, a new performance bond is required if a contract option for an additional performance period is exercised.

SITE VISIT

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site consti-tute grounds for a claim after contract award.

CONTRACTOR DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBER.

Enter your DUNS number in Block 15A on the first page of this solicitation. If you do not know or do not have a DUNS number please contact Dun and Bradstreet directly to obtain one. A DUNS number will be provided immediately by telephone at no charge to you. For information on obtaining a DUNS number, you should call Dun and Bradstreet at 1-866-705-5711. Be prepared to provide the following information:

(1) Company name, (2) Company address, (3) Company telephone number, (4) Line of business, (5) Chief executive officer/key manager, (6) Date the company was started, (7) Number of people employed by the company, (8) Company affiliation.

EXERCISING OPTIONS AND MULTIPLE AWARD CONTRACTS

If this is a multiple award contract with optional performance periods, please note that the successful awardee will be required to re-certify size status prior to the option being exercised.

FAIR LABOR STANDARDS/SERVICE CONTRACT ACT PRICE ADJUSTMENT PROVISIONS

If this is a multiyear service contract or a service contract that may exceed a year in length if options are exercised, offerors should note the price adjustment provisions in Section I of this solicitation.

FREEDOM OF INFORMATION ACT (FOIA) REQUESTS

It is not necessary to reference the FOIA when requesting procurement history, such as the name of the current contractor, contract amount, contract copies, or abstracts of bids. For this information, you may contact the Contract Specialist shown in Block 10 on the first page of the solicitation.

USE OF EXPRESS PACKAGE CARRIERS

Because of increased security standards and building renovations, “next-day” express package carriers may experience delays in making deliveries within the Chicago Loop Federal Center. Offerors should take this fact into consideration when determining when to submit their offers.

SOLICITATION COPIES

Note that Block 9 on the first page of the solicitation specifies the number of copies of the offer that must be returned by offerors.

Do not include any allowance for any contingency to cover increased cost for which adjustments are pro-vided for under the Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multi-year Con-tract) contained in the CONTRACT CLAUSES section of this contract.

Reimbursement for emergency call-back, overtime, and additional services will only be computed for the man hours performed at the work site.

PRICING OF OPTIONS

Offerors shall price the initial Base year period and the option requirements for the four (4) 1 year periods by assuming that the minimum hourly wages and fringe benefits established by the Administrator, Wage and Hour Division, U.S. Department of Labor for the initial 1 year period of performance will apply to the 4

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- 1 year options. The minimum wage rates and fringe benefits applicable to the initial 1 year period of per-formance are outlined on the wage rate sheet.

PROMPT PAYMENT DISCOUNT

Block 13 on the first page of the solicitation and possibly the solicitation pricing page(s), is to be used to offer prompt payment discounts. Payment terms are set forth in the Prompt Payment clause in this solici-tation. Offerors are cautioned against inserting any statement that indicates that payment is due sooner that the time stipulated in the Prompt Payment clause. EXAMPLE: Inserting "Net 20" may cause the offer to be rejected as unacceptable, because the entry would be contrary to the 30-day payment terms speci-fied in the Prompt Payment clause.

OPTION TO EXTEND SERVICES

Offerors should note that Section I of this solicitation includes FAR 52.217-8, Option to Extend Services, which allows the Government the unilateral option to extend the term of any resultant contract up to six months, exclusive of any other option provisions which may be included as part of any resultant contract.

EVALUATING CONTRACTOR PERFORMANCE

The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process. CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov.

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions.

PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

CPARS Registration

Each award requiring an evaluation must be registered in CPARS. The contractor will receive several au-tomated emails. Within thirty days of award, the contractor will receive an e-mail that contains user ac-count information, as well as the applicable contract and order number(s) assigned.

Contractors will be granted one user account to access all evaluations.

CPARS Training

Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

CPARS Role_Contractor Representative (CR)

All evaluations will be sent the Contractor Representative (CR) named on your award. Access to CPARS will be granted to the CR after the award is registered in the system.

The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

The contractor must promptly notify the Contracting Officer of any change in their CR to allow the update to be made in the system.

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GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

QUALITY CONTROL PLAN (QCP)

The contracting Officer (CO) must accept a completed Quality Control Plan (QCP) prior to award of a con-tract. The QCP will be specific to the contract specification and location(s) in accordance with the provi-sions and requirements of the solicitation.

NOTICE TO PROCEED (NTP)

Notice to Proceed (NTP) will NOT be issued until the COR has officially notified the CO that approved clearances for proposed employees have been received and approved by the Department of Homeland security, Bureau of Immigration and Customs Enforcement, Federal Protective Service (DHS, BICE, FPS).

AVAILABILITY OF FUNDS

Funds are presently available for award. The Government's obligation under this contract is contingent upon the availability of appropriated funds. No legal liability on the part of the Government may arise until funds are made available to the Contracting Officer.

PRE-BID/PRE-PROPOSAL CONFERENCE

A pre-bid/pre-proposal meeting has been scheduled for this solicitation. Please see the Pre-proposal Con-ference Notice on the next page for details.

To request a reasonable accommodation due to a disability, please contact Catherine Dean at 312-353- 7598 or catherine.dean@gsa.gov by January 5, 2015.

PRE- AND POST-AWARD DEBRIEFINGS The General Services Administration’s hours of operation are 8 a.m. to 4:30 p.m. Requests for pre-award debriefings postmarked or otherwise submitted after 4:30 p.m.

will be considered submitted the following business day. Requests for post-award debriefings delivered after 4:30 p.m. will be considered received and filed the following business day.

[THIS NOTICE SHOULD BE REMOVED BEFORE OFFER IS SUBMITTED TO GSA]

GSA Form 1602 – Rev. April 2013

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PRE-PROPOSAL CONFERENCE NOTICE

ATTENDENCE FORM

GS05P15SID0009

Elevator Maintenance Services

Chicago Loop Complexes

Location 1: John C. Kluczynski (JCK), 230 S. Dearborn Street; Location 2: United States

Post Office (USPO) Loop Station, 211 S. Clark Street; Location 3: Everett M. Dirksen

(EMD) U. S. Courthouse, 219 S. Dearborn Street; Location 4: 11 W. Quincy Court; Loca-tion 5: Ralph H. Metcalfe Federal, 77 W. Jackson Boulevard, Chicago, IL

A pre-proposal conference is scheduled at the time and place set forth below. All prospec-tive offerors are encouraged to attend. Please complete and return this form via fax or email. A Site Visit will be held as part of the pre-proposal conference.

TIME/DATE: Tuesday, January 6, 2015 from 10:00 a.m. to 12:00 p.m. CST (Central Time)

PRE-PROPOSAL CONFERENCE LOCATION:

General Services Administration

Acquisition Management Division

Attn: Felicia A. Tuck

Chicago, IL 60604

Email: felicia.tuck@gsa.gov

FAX: 312-353 1491

PHONE: (312) 353-1993

[ ] I plan to attend the conference.

Number of attendees: _____________.

[ ] I do not plan on attending the conference.

In case of last minute changes, please be sure to include a phone number:

Name: ___________________________________________

Company: ___________________________________________

Phone: ____________________________________________

Elevator Maintenance Services Page 10 of 191 mailto:felicia.tuck@gsa.gov

Table of Contents

A.1. Standard Forms

SECTION B – SUPPLIES OR SERVICES AND PRICES

B1. Description of Services B2. Term of Contract B3. Option to Extend the Term of the Contract B4. Offer for Services B5. Note to Offerors

SECTION C – DESCRIPTION, SPECIFICATIONS, AND STATEMENT OF WORK

C1. General Note C2. Scope of Work C3. Subcontracting C4. Personnel C5. Items to be Supplied by the Contractor C6. Items to be Supplied by the Government C7. Reference Materials - Drawings, Wiring Diagrams, Manuals C8. Inspection and Testing Services C9. Uniforms C10. On Premise Requirements C11. Service Calls C12. Emergency Call-Back Service C13. Overtime Services C14. Additional Services (See Exhibit 4 Definitions) C15. Work Scheduling and Reporting Accomplishments C16. Quality Control/Quality Assurance C17. Testing Schedule (All Elevators) C18. Traffic Analysis (Additional Service) - N/A C19. Confined Spaces

SECTION D – PACKING AND MARKING

D1. Payment of Postage and Fees D2. Marking

SECTION E – INSPECTION AND ACCEPTANCE

E1. Failure to Perform E2. FAR 52.246-4 Inspection of Services – Fixed Price (Aug 1996) E3. Additional Requirements for Inspection Services E4. Inspection Methods E6. Deductions E7. Contract Close-out Examination

SECTION F – DELIVERIES OR PERFORMANCE

F1. Place of Performance F2. Term of Contract F3. Options F4. Recognized Holidays

SECTION G – CONTRACT ADMINISTRATION DATA

G1. Payment (General) G2. Method of Payment G3. GSAR 552.232-77 Payment By Governmentwide Commercial Purchase Card (Mar 2000) G4. Evaluating Contractor Performance G5. Contracting Officer (CO)

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G6. Contracting Officer’s Representative (COR) G7. Designating Ordering Official G8. Limitation on Government’s Obligation

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H1. Compliance with Security Requirements H2. Identification Credential H3. Suitability Determinations H4. GSA Criteria for Adjudication H5. Standards of Conduct H6. Removal from Contract Work H7. GSAR 552.237-71 Qualifications of Employees (MAY 1989) H8. Recording Presence H9. Other Contracts H10. Affirmative Procurement Program H11. Escort requirements H12. Sensitive but Unclassified (SBU) Building Information

SECTION I – CONTRACT CLAUSES

I1. FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Sept 2007)

SERVICE CONTRACT CLAUSES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) IBR

3.8. FAR 52.203-13 CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (APR 2010)

3.9. FAR 52.203-14 DISPLAY OF HOTLINE POSTER(S) (DEC 2007)

7.4. FAR 52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS (JAN 2013)- NOT

APPLICABLE

8.8. FAR 52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS (OCT 2014) - INCORPORATED BY

REFERENCE

18.6 FAR 52.216-18 ORDERING OCT 1995

18.7 FAR 52.216-19 ORDER LIMITATIONS OCT 1995

18.8 FAR 52.216-21 REQUIREMENTS OCT 1995

18.9 FAR 52.216-22 INDEFINITE QUANTITY OCT 1995

FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT (JUL 2013) – INCORPORATED BY REFERENCE

FAR 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (JUL 2013)

FAR 52.223-1 BIOBASED PRODUCT CERTIFICATION (MAY 2012) – INCORPORATED BY REFERENCE

SECTION J – LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Exhibit 1 – Equipment to be Maintained and Repaired Exhibit 2 – Performance Standards Exhibit 3 – Key Personnel Resume Exhibit 4 – Definitions Exhibit 5 – Applicable Publications

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Exhibit 6 – Reporting Requirements Exhibit 7 – Elevator Inspection Form Exhibit 8 – Reserved Exhibit 9 – Green Purchase Report

Exhibit 10 - Wage Rates

SECTION K – REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS

K1. Remittance Address K2. Security Forms Quantity K3. FAR 52.204-8 Annual Representations and Certifications. (MAY 2012)

SECTION L INSTRUCTIONS, CONDITIONS AND NOTICE TO OFFERORS

L1. Bid Guarantee Requirement L2. Performance Bond Requirement L3. Financial Qualifications of Offerors L4. Inspection of Facility L5. Insurance Requirement L6. Instructions for Submitting Proposals L7. Inconsistencies in Specifications L8. Type of Contract

L9. OFFERORS CHECKLIST

ATTACHMENT A

SECTION M – EVALUATION FACTORS FOR AWARD

M1. Basis of Award M2. Past Performance M3. Total Evaluated Price (TEP) M4. Special Standard(s) of Responsibility M5. FAR 52.217-5 Evaluation of Options (JULY 1990)

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A. SOLICITATION/CONTRACT FORM

A.1. Standard Forms

END OF SECTION

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SECTION B – SUPPLIES OR SERVICES AND PRICES

B1. Description of Services

The contractor shall provide all management, supervision, labor, materials, supplies and equipment (except as otherwise provided), and shall plan, schedule, coordinate and assure effective performance of all services described herein. The contractor will be required to provide elevator maintenance and related services in accordance with the requirements of this solicitation at the following location(s):

1. John C. Kluczynski (JCK) Federal Building

230 South Dearborn Street, Chicago, IL 60604

Building Number: IL0236FC

2. United States Post Office (USPO) Loop Station

211 South Dearborn Street, Chicago, IL 60604

Building Number: IL0235FC

3. Everett M. Dirksen (EMD) Courthouse

219 South Dearborn Street, Chicago, IL 60604

Building Number: IL0205ZZ

4. 11 West Quincy Court

11 West Quincy Court, Chicago, IL 60604

Building Number: IL2125ZZ

5. Ralph H. Metcalfe Federal Building

77 W. Jackson, Chicago, IL. 60604

Building Number: IL0303ZZ

B2. Term of Contract

After award, the successful offeror will be given a written Notice to Proceed, and shall provide contractual services for a one (1) year period commencing on the day specified in the Notice to Proceed. It is the intent of the Government that the Notice to Proceed will provide for at least 30 working days preparation time before commencement of work.

B3. Option to Extend the Term of the Contract

The Government shall have the unilateral option of extending the term of this contract for four (4) consecutive additional periods of one (1) year each.

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B4. Offer for Services

LOCATION 1: John C. Kluczynski Federal Building – 230 S. Dearborn Street, Chicago, IL 60604

(a) INITIAL 12 MONTH PERIOD through OPTION LOT I

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Base Year

UNIT PRICE

Option Year I

1. Monthly Price for Preventive

Maintenance, Repair, Service

Call, Overtime and Related

Services

Month

2. Emergency Call-back Services

(Other than normal working hours)

100 Per hour

3. Additional Services 100 Per hour

(b) OPTION LOT II through OPTION LOT IV

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Option Year 2

UNIT PRICE

Option Year 3

UNIT PRICE

Option Year 4

1. Monthly Price for Preventive

Maintenance, Repair, Service

(Other than normal working hours)

LOCATION 2: U.S. Post Office (USPO Loop Station) – 211 S. Clark Street, Chicago, IL 60604

ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE

Base Year

UNIT PRICE

Option Year I

1. Monthly Price for

Preventive Maintenance, Elevator Maintenance Services Page 17 of 191

Repair, Service Call, Overtime and Related

2. Emergency Call-back

Services (Other than normal working hours)

72 Per hour

3. Additional Services 72 Per hour

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Option Year 2

UNIT PRICE

Option Year 3

UNIT PRICE

Option Year 4

1. Monthly Price for Preventive

Maintenance, Repair, Service Call, Overtime and

Related Services

Services (Other than normal working hours)

72 Per hour

3. Additional Services 72 Per hour

LOCATION 3: Dirksen Federal Courthouse – 219 S. Dearborn Street, Chicago, IL 60604

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Base Year

UNIT PRICE

Option Year I

1. Monthly Price for Preventive

Maintenance, Repair, Service

(Other than normal working hours)

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NO.

DESCRIPTION QTY UNIT UNIT PRICE

Option Year 2

UNIT PRICE

Option Year 3

UNIT PRICE

Option Year 4

1. Monthly Price for Preventive

Maintenance, Repair, Services (Other than normal working hours)

LOCATION 4: 11 W. Quincy Court, Chicago, IL 60604

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Base Year

UNIT PRICE

Option Year I

1. Monthly Price for Preventive

Maintenance, Repair, Service hours)

40 Per hour

3. Additional Services 40 Per hour

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Option Year 2

UNIT PRICE

Option Year 3

UNIT PRICE

Option Year 4

1. Monthly Price for Preventive

Maintenance, Repair, Elevator Maintenance Services Page 19 of 191

Services (Other than normal working hours)

40 Per hour

3. Additional Services 40 Per hour

LOCATION 5: Ralph H. Metcalfe 77 W. Jackson, Chicago, IL 60604

ITEM

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Base Year

UNIT PRICE

Option Year I

1. Monthly Price for Preventive

Maintenance, Repair, Service

Call, Overtime and Related

Services (all escalator preventative maintenance, inspections, and testing to take place outside of normal working hours) hours)

90 Per hour

3. Additional Services 45 Per hour

NO.

DESCRIPTION QTY UNIT UNIT PRICE

Option Year 2

UNIT PRICE

Option Year 3

UNIT PRICE

Option Year 4

1. Monthly Price for Preventive

Maintenance, Repair, Service Call, Overtime and

Related Services (all escalator preventative maintenance, inspections, and testing to take place outside of normal working hours)

2. Emergency Call-back 90 Per hour

Elevator Maintenance Services Page 20 of 191

Services (Other than normal working hours)

3. Additional Services 45 Per hour

NOTE: The Contractor is reminded that there are documents that are required to be prepared and submitted as part of the performance of this contract (refer to Section J, Exhibit 6). Monthly invoices must be submitted after all required paperwork has been sent to the COR. Invoices received prior to the Government’s receipt of the required submittals will be rejected. Please refer to FAR 52.232-25.

B5. Note to Offerors

(a) Include all costs for emergency call-back service during normal working hours, overtime services, and maintenance and testing work specifically identified in the solicitation to be performed outside normal working hours, in the price per month for basic services.

(b) Quote single per hour prices for emergency call-back during other than normal working hours and additional services (see Exhibit 4 Definitions) regardless of any commitments on the part of the offeror to pay varying salary rates or travel expenses to its employees. These prices must include expenses for overhead, General and

Administrative (G&A) and profit. Thus no separate allowance for travel time, parking, over-head, G&A or profit will be applied when hourly services are used.

(c) Offerors should visit the building and become familiar with existing conditions; examine all contract documents relating to this work, and become fully informed as to the extent and character of the work required. Offerors shall determine any conditions which affect the work and make a thorough site investigation before submitting an offer.

Submittal of an offer shall be evidence that the offeror has complied with all of the foregoing. No allowances will be made for failure of the offerors to avail themselves of such information.

(d) Offerors are cautioned not to confuse overtime services (see Exhibit 4 Definitions) with additional services (see

Exhibit 4 Definitions). Additional services are defined as any work requested by the Government that is within the scope of this contract but in addition to the contract requirements. Additional services will be computed and paid as specified in the DESCRIPTION/SPECIFICATIONS section of this solicitation. Overtime services are defined as work within the scope of the contract originally intended to be performed during normal working hours, where the

Government requests the work be performed outside of normal working hours to expedite the return of an elevator to operating condition.

(e) The term elevator is used to mean all elevator, escalator, dumbwaiter, handicapped lift and wallglider equipment, if applicable, at the location(s).

(f) The offeror who is performing the semiannual elevator safety inspections on the elevators covered by this solicitation will not be considered for award of the maintenance contract if the inspection period extends over any portion of the contract period specified in this solicitation.

(g) The GSA Form 300 will describe the service (for orders of $2,500.00 or more) to be provided and will establish, excluding emergencies as determined by the Contracting Officer (CO) or the Contracting Officer’s Representative

(COR), the maximum number of hours for which the contractor will be compensated. Orders of $2,500.00 or less

Elevator Maintenance Services Page 21 of 191 may be processed using either direct pay procedures or the Governmentwide commercial purchase card, which is the preferred method to purchase and to pay for micropurchases. Individual orders for additional services involving more than forty (40) hours will only be issued with the assent of the contractor.

END OF SECTION

Elevator Maintenance Services Page 22 of 191

SECTION C – DESCRIPTION, SPECIFICATIONS, AND STATEMENT OF WORK

C1. General Note

The Contracting Officer and the Contracting Officer's Representative will hereafter be referred to as the CO and the COR, respectively.

C2. Scope of Work

(a) The Contractor shall provide full elevator maintenance service, in compliance with the ASME Safety Code requirements, the manufacturer's recommendations, the Elevator Industry Field Employees’ Safety Handbook, National Electrical Code, the maintenance guidelines of NEII 1 (available at www.neii.org) and all other applicable laws, regulations, rules, ordinances, codes, etc. Full maintenance service is defined as all services, repairs, inspections and testing necessary to maintain all elevators, appurtenances and accessories in a fully operational mode at all times except for pre-scheduled downtime including all labor, parts and materials. There are no exceptions for the obsolescence of any components. Reference is made to Section 8.6 of the Code which establishes many new requirements that must be followed.

The maintenance contractor must provide all tools, equipment, supplies, and personnel necessary for safely performing all tests required by the ASME A17.1 Safety Code for Elevators and Escalators and the Authority

Having Jurisdiction (AHJ – that would be GSA). This includes inspections and tests required at six month, one year, and five year intervals, and any other tests determined as necessary by the COR. All tests required by code will be conducted at no additional cost to the government regardless of when the testing is performed.

(b) Measurements of elevator speed, door opening and closing times, performance time, door closing force, floor to floor performance times, mean times between service calls, ride quality, stopping accuracy, downtime, customer complaints, and review of preventive maintenance and inspection reports shall be the governing factors in determining the adequacy of the elevator maintenance. Any deviations shall be justified to and approved by the

CO or their designee. No deviations to the performance measures can be made until the contract is modified by the Contracting Officer. The contractor may be asked to provide these performance measurements upon request.

(c) The Contractor shall be responsible for all costs associated with accomplishing repairs and replacements, including labor, equipment, and supplies for all equipment and systems specified or recommended by the system manufacturer. The Contractor shall not be required to make renewals or repairs made necessary by reason of negligence or misuse of the equipment by persons other than the Contractor, his/her representatives and employees, or by reason of any other cause beyond the control of the Contractor, except ordinary wear and tear.

This does not exempt deficiencies from coverage under this contract that were developed or caused prior to the contract effective date.

(d) The Contractor shall be fully responsible and accountable for the operation of all equipment beginning on the date specified in the Notice to Proceed.

(e) These specifications are a statement of the minimum level of work and services that are to be provided in certain areas under this contract. They are not intended to be, nor shall they be construed as, limiting specifications or requirements.