20111024 PRE-PreposalConferenceAgenda - GS05P11SVD0042.pdf

PRE-PROPOSAL CONFERENCE AGENDA – 10/24/2011

Indefinite Delivery Indefinite Quantity Multiple Award for Repair, Alterations and Construction for Various Locations in the State of Michigan

GS-05P-11-SV-D-0042

1) WELCOME AND INSTRUCTIONS

Welcome to the pre-proposal conference for the multiple-award IndefiniteDelivery/Indefinite Quantity (IDIQ) Construction Contract that will serve various locations in the State of Michigan, specifically the following counties: Macomb, Oakland, St. Clair, Wayne, Calhoun, Jackson, Washtenaw, Bay, Chippewa, Genesee, Ingham, Kalamazoo, Kent and Saginaw counties.

Please be sure to sign the sign-in sheet at the conclusion of this conference, if you haven't done so already.

My name is Jerrud Parker, and I am the Contract Specialist for this acquisition. At this time I ask that all Government personnel introduce themselves and briefly explain your role in this procurement.

This contract is for a Multiple Award IDIQ contract for repair and alteration construction services. The ensuing contracts will be for the continued servicing of Government owned and leased facilities throughout the entire State of Michigan

2) CONFERENCE PURPOSE

The purpose of this conference is to provide potential offerors with general information about the solicitation. It is not intended to be a comprehensive description of all requirements of the solicitation and subsequent contract, but to describe the requirement, highlight some specific sections of the solicitation, review the source selection procedures, and discuss the security requirements that will be required of the successful awardee. Please be advised that anything discussed at this conference shall not be interpreted as binding, as only the contents of the Request For Proposal (RFP), and all subsequent amendments, posted to FedBizOpps are binding. To the extent there are any inconsistencies between this briefing and the contract solicitation, the contract solicitation governs.

At the end of the meeting, we will open the meeting to record any questions you may have, and we will provide oral responses to those questions to the best of our ability.

Any oral responses to oral questions during this conference shall not be construed as an official answer. All questions presented prior to, and during, this meeting, as well as the official answers, will be documented in writing via an official amendment to the solicitation that will be posted on fedbizopps (fbo.gov) on or about Friday, October 28, 2011. The minutes and sign-in sheet of this meeting will also be posted to FBO.gov.

Any questions following the conclusion of this meeting must be submitted in writing to the Contract Specialist, Jerrud Parker, at jerrud.parker@gsa.gov. The deadline for submitting questions is Noon EST on Tuesday, November 1, 2011. Should any additional questions be submitted, one final amendment listing all submitted questions and official answers will be issued no later than Monday, November 7, 2011. This will allow all interested parties sufficient time to review the information in order to submit a proposal by the solicitation closing date of 11:00 AM EST on Monday, November 14, 2011.

3) SOLICITATION OVERVIEW

● It is the offeror's responsibility to monitor the FedBizOpps website for updates to the RFP that have been issued through an amendment. To date, no amendments have been issued to the original solicitation. All proposals submitted must acknowledge all amendments to the solicitation in Block 19 of the SF1442 or by signing each amendment in Blocks 15a - 15c and returning with your proposal. Failure to do so may result in the disqualification of the offer as being non-responsive.

● This is a negotiated procurement, therefore, there will not be a public opening of the offers received. Also, contractors cannot obtain the number of offers received or pricing associated with any offers received.

● This will be an IDIQ contract. The delivery orders issued against this contract will be Firm-

Fixed Price. Unit pricing for all years of this contract will be in effect as awarded per each successful offeror's final proposal. No economic price adjustments are available for this contract, so all offerors must account for anticipated cost of labor and materials for all years covered by the contract in their price proposal.

● What is anIDIQ contract? An IDIQ contract allows the government to acquire an indefinite quantity, within stated limits, of supplies or services during a fixed period, with deliveries or performance to be scheduled by placing orders with the contractor.

● How is it used? Ordering Officials/Contracting Officer's issue a Request For Quote

(RFQ)/RFP against the IDIQ contract. Based on the government's requirements, the firm submits their quote/proposal using the line item prices and/or lump sum pricing.

● The period of performance is one year, with four one-year options, for a potential total period of five years

● Performance and Payment Bonds –C101, page 23, 100% of maximum ordering limitation, $500,000.

● Liquidated damages – as stipulated in the C101 – The Agreement.

● Insurance Coverage –C101, Page 13 - Paragraph III.A.12

● The contract is divided into three zones: Zone 1, Zone 2 and Zone 3.

4) REQUEST FOR PROPOSAL FORMAT

○ Section C101 - The Agreement - this is the section that becomes the final contract upon award, including all applicable clauses.

○ Section C201 -The Solicitation - includes all information, provisions and requirements of the procurement, including attachments. This section includes information on the method of award, and how to submit the price proposal and technical proposal, as well as all other requirements of the proposal submission.

○ Section C301 - Offeror Representations and Certifications - this sections was posted on FedBizOpps as a Word document to allow the offerors to complete this section electronically. The completed Section C301 must be submitted with the proposal.

5) PROPOSAL CONTENTS AND INSTRUCTIONS

○ Each offeror shall submit one original and (2) copies of the Price Proposal one original copy of the Technical Proposal.

● Price Proposal:

a) Standard Form SF1442 - Solicitation Offer and Award:

○ Offeror needs to complete the Offeror section, Blocks 14-20c.

○ NOTE: The proposal is not considered a valid offer unless the SF1442 is signed by a representative of the entity making the offer (An authorized representative of each member of the joint venture must sign the SF 1442 accompanying an offer).

b) Attachment to the SF1442 – Proposed Percentage Factors:

○ Offerors shall submit proposed percentage factors on the Attachment to the Standard

Form 1442 as described in the C201, Section II.B. The offeror shall denote their proposed percentage factors for the base and each Option Year for standard and non-standard hour pricing.

○ Offerors are cautioned that the only offers that can be made are the single addition, subtraction or “NET” offer for all the prices in the Solicitation Price Schedule. No changes may be made by any other offer in the Unit Prices listed in the Solicitation Price Schedule and attempts to change the Schedule Prices will be cause for offer rejection. Failure to enter a value on the Attachment to Standard Form 1442 for each blank under the zone being proposed will be cause for offer rejection.

○ The unit prices listed on the Solicitation Price Schedule combined with any subsequent adjustments made to the unit prices by the Offeror’s proposed percentage factor shall include the Offeror’s overhead, profit, payment and performance bond premiums, and all contingencies in connection therewith, as no allowance will be made later for such items.

○ The current Davis-Bacon wage determinations will be included in each option when it is exercised. The contractor shall submit prices for each option which take in to account any changes in the cost of labor and materials. No escalation of the option prices will be provided for.

○ The contract includes both pre-priced work and un-priced work. Pre-priced work (also referred to as scheduled line item work) is work specifically listed in the Line Item/Price Schedule which is priced by the contractor as a part of the contractor’s offer.

○ Un-priced work (also referred to as nonscheduled line item work) is work within the scope of the contract which is not listed in the Line Item/Price Schedule. Such un-priced work, when required, will be identified in the order and priced at that time through competition or negotiation.

● Solicitation Price Schedule:

○ The Line Item rates listed on the Solicitation Price Schedule are for the base year pricing.

The Solicitation Price Schedule document identifies the Line Items, their Government

Estimated unit price for standard and non-standard hours and the estimated quantity of each Line Item to be ordered for standard and non-standard hours for the base year.

● Technical Proposal:

Past Performance: Past performance is relevant information regarding an offeror’s actions under previously awarded contracts. Offeror shall submit references (a person or persons who may be contacted regarding the quality of the Offeror’s past performance) for comparable projects substantially completed within the last five (5) years. The Offeror must provide a Past Performance Reference Sheet for each reference.

The criteria which relevant past performance will be rated on includes the offeror’s compliance with the terms and conditions of the contract; overall quality of performance, record of conforming to contract requirements and to standards of good workmanship;

the offeror’s adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the offeror’s history of reasonable and cooperative behavior and commitment to customer satisfaction, including the offeror’s business-like concern for the interest of the customer; and the offeror’s overall performance on their contracts. This information will be obtained through feedback from the offeror’s customers. To be relevant, past performance information must be provided for contracts that are similar (or greater) in terms of the relevant past performance criteria listed below. The contracts submitted may have been governmental (federal, state, or local) or private sector contracts.

Past performance will be considered relevant if it meets all of the following criteria:

1) If this is a completed contract, the contract was completed no more than five years from the closing date of this solicitation.

2) If this is a current contract, it is at least 90% complete from the closing date of this solicitation.

3) The contract was for Space Alterations, Repair and Construction that demonstrates multiple disciplines of work.

4) The offeror performed the project as the prime contractor.

The offeror cannot use the same reference/contact person more than once.

While the offeror must provide a minimum of three (3) customer references for past performance evaluations, they may provide more (but in no case shall they submit more than five (5) references).

An offeror is not required to submit separate performance reference submittals for each zone.

Experience - This factor considers the extent of the Offeror’s past experience as a firm in providing similar construction services. The Offeror must demonstrate successful experience as a General Construction Contractor responsible for handling simultaneous projects of various price ranges, trades and geographical locations in occupied and functioning office buildings or similar spaces. This information may be provided in a project list format or by any means which conveys the required information.

● Completed Representations and Certifications (C301)

● Completed SF24, Bid Bond (The amount of the bid guarantee shall be 20 percent of the maximum ordering limitation of $500,000).

● Joint Ventures - If an offeror is proposing as a joint venture, see full requirements of Joint Venture Offerors in C201.II.E.

6) EVALUATION AND METHOD OF AWARD

○ This is a source selection procurement with three evaluation factors: (1) Past Performance, (2) Experience and 3) Total Evaluated Price. Past performance and experience are significantly more important than total evaluated price.

○ The Government intends to award 4-6 contracts, 1-2 of which will be set aside for 8(a) business concerns, resulting from this solicitation.

○ Offers received from 8(a) business concerns will only be evaluated against other offers from 8(a) business concerns.

○ All awards made under this solicitation will be made to companies who qualify as a small business under NAICS code 236220, Commercial and Institutional Building Construction. The small business size standard under this NAICS code is $33.5 million.

○ Offerors may submit a proposal for any single zone or any combination of zones. Offerors who submit an offer for Zone 1, Zone 2, and Zone 3 will have each zone evaluated independently of each other.

○ The Government intends to award a contract or contracts resulting from this solicitation to the responsible offeror(s) whose proposal(s) represents the best value after evaluation in accordance with the factors and subfactors in the solicitation.

○ The Government anticipates awarding a multiple award contract under this solicitation.

However, the Government may reject any or all proposals if such action is in the Government’s interest.

○ The Government intends to evaluate proposals and award a contract(s) without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary. Should discussions be deemed necessary, the Contracting Officer may establish a competitive range of the most highly rated proposals.

○ The percentage factors submitted by the Offeror shall be applied to the Base Year Price Schedule Totals for each applicable zone shown on the Solicitation Price Schedule.

Proposed Prices shall be calculated for the Base and each Option Year as described in the C201, Section V.E. The 5-year total will be the total evaluated price. We will walk through the example in the C201, Section V.E. later in this meeting.

7) PROCUREMENT PROCESS/ SOURCE SELECTION PROCESS

● Proposals received by the Contract Specialist, Jerrud W. Parker

● Proposals reviewed for completeness and responsiveness

● Proposals evaluated in accordance with the terms of solicitation (i.e., the evaluation factors)

● Contracting Officer makes determination to award, or establishes a competitive range and begins discussions with all offerors in the competitive range

● After receipt of final offerors, award(s) made to the offerors providing the best value to the

Government.

8) SECURITY

● The successful awardee will be required to go through the security clearance process. The contractors will be responsible for acquiring security clearances as part of the contract.

Contractors shall comply with the following requirements pertaining to security clearances:

○ All personnel performing work under the contract on the project site must obtain an Enter On Duty (EOD) determination before they will be granted access to the site.

○ To obtain an EOD determination, contractor shall submit for all such personnel fingerprints on Form FD258 and a completed Contractor Information Worksheet

(CIW).

○ In addition, all such personnel who will be on site 6 months or longer must apply for, and receive, clearance in accordance with Homeland Security Presidential Directive 12 (HSPD-12).Contractor shall comply with the requirements as specified in the C101, beginning on page 37.

9) TEP CALCULATION EXAMPLE - See C201, page 20-21

10) LINE ITEM CALCULATION WALK THROUGH FOR TASK ORDER - EXAMPLE

First find Line Item in Price Schedule – number in description corresponds to the Division Section in Technical Specifications and Section 01010 Appendix B Look in Technical Specifications at requirements for that technical work item Look in Section 01010 Appendix B for any supplementary conditions that may apply to the line item.

11) ADDITIONAL ITEMS TO NOTE:

● Waste Diversion Form - Technical Specifications, page 189-198

● SBU requirements - C101, page 16-17

● General Information: Contract requires working in occupied office spaces, scheduling work with high demand tenant agencies including the US District Courts, FBI, DHS, IRS etc.

12) QUESTIONS

● We will now open the floor up for questions. As I stated earlier, we will provide oral responses to questions to the best of our ability. However, any oral responses to oral questions during this conference shall not be construed as an official answer. All questions presented prior to, and during, this meeting, as well as the official answers, will be documented in writing via an official amendment to the solicitation that will be posted on fedbizopps at FBO.gov.