Scope_of_Work_Revised_Dated_July_23_2015.pdf

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals 5th, 14th & 15th Floors / Claude Pepper Federal Building / Miami, FL

Statement of Work for

Design-Build (DB) Contract

PROJECT IDENTIFICATION

Project Name: 5 th , 14 th , and 15 th Floor Renovation for the

US Department of Health and Human Services, Office of Medicare Hearings and Appeals

Project Number: RFL00308 / RFL00309 / RFL11209

Region: Southeast Sunbelt Region 04

Building Name: Claude Pepper Federal Building

Building Address: 51 SW 1 st Avenue, Miami, Florida 33130-1608

Date: July 23, 2015 (Revised for Amendment #2)

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

TABLE OF CONTENTS

1 PROJECT DESCRIPTION

1.1 Project Type

1.2 Project Goals and Objectives

1.3 Project Delivery Approach

1.4 Reference Materials

2 GENERAL REQUIREMENTS

2.1 Contract Parties and Contract Work

2.2 Professional Ethics and Standards of Practice

2.3 Project Delivery Team Roles and Responsibilities

2.4 Owner’s Project Requirements (OPR)

2.5 Budget

2.6 Schedule

2.7 DB Contractor Team

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.2 Sustainable Design/LEED

2.8.3 Fire Protection/Life Safety

2.8.4 Physical Security

2.8.5 Accessibility

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

2.9.2 Construction Cost Management

2.10 Project Management Responsibilities

2.10.1 Communications Plan

2.10.2 Detailed Project Schedule Development and Maintenance

2.10.3 Project Progress Meetings/Presentations

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

2.10.5 Design Quality Assurance

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

2.11.2 Other Electronic Documents

2.11.3 Plans and Specifications

2.12 DB Contractor Personnel Security Requirements

2.12.1 Law Enforcement Checks and Background Investigations

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.12.2 Credentialing and Return of Credentials

2.12.3 Subcontracts

2.13 Document Security

2.14 Record Keeping

2.15 Construction General Requirements

3 SCOPE OF SERVICES

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

3.1.2 Design Development (DD) Phase

3.1.3 Construction Documents (CD) Phase

3.2 Construction Stage

3.2.1 Construction Delivery Phase

3.3 Closeout Stage

3.3.1 Final Project Photographs

3.3.2 DB Contract Closeout

4 ADMINISTRATION

4.1 Submission, Review and DB Contractor Fixed Price Table

4.2 Payment for Construction Delivery Phase Work

4.3 Travel

4.4 Reproduction and Delivery

5 APPENDIX A - Owner’s Project Requirements

5.1 Reference Documents

5.1.1 Proposed Building Information

5.2 Project Requirements

5.2.1 Schedule Delays

5.2.2 Office of Medicare Hearings and Appeals

5.2.3 Architectural Requirements

5.2.4 Structural Requirements

5.2.5 Mechanical Requirements

5.2.7 Electrical/Telecommunications Requirements

5.2.8 Tenant Security Requirements

5.2.9 High-Density Filing Systems

5.2.10 Fire Protection Requirements

6 APPENDIX B – Division 1, Required Specifications

7 APPENDIX C – Division 02085 Asbestos Abatement

8 APPENDIX D – Statement of Work Attachments

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

1 PROJECT DESCRIPTION

This Statement of Work (SOW) is issued by the Public Buildings Service of the United States General Services Administration (GSA), Southeast Sunbelt Region, Atlanta, GA, hereinafter referred to as the “Government”, to obtain Design-Build Services of a Design Build General Contractor (DBGC) (also referred to as Offeror or Contractor) who shall be singularly responsible to satisfy the terms of the resulting contract. This contract consists of repair and alterations of the 5 th , 14 th , and 15 th floor in the

Claude Pepper Federal Building. The building is located at 51 SW First Avenue in Miami, Florida. The building has 17 floors above ground and a penthouse. The 283,454 square foot structure was built in 1964. There have been no additions, but there was minimum rehabilitation in 2003/04 to certain restrooms and courtrooms. The restrooms in the building are ADA compatible. There are water coolers on each floor.

This contract includes a tenant build-out for the US Department of Health and Human Services - Office of Medicare Hearings and Appeals. All work shall include design and construction services with all incidental and related work for complete space modifications ready for the use intended. See Appendix A, Owners Project Requirements, for additional information.

1.1 Project Type

This is a Repair and Alterations project, as further defined in the PBS P-100 Facility Standards for the Public Buildings Service. See the Standards and Criteria Documents section under General Requirements below.

1.2 Project Goals and Objectives

GOALS:

The overall strategic project goal of the Design-Build (DB) Contractor is to provide successful design and construction services for the completion of the agency-requested space repair and alterations.

1. Comply with the HHS space utilization rate policy of 170 UR

2. Comply with HHS Space Allocations Standards Recommendations.

3. Comply with HHS Construction Requirements.

4. Optimize workplace effectiveness to support OMHA organizational missions.

5. Design a flexible workplace that will better accommodate flux in OMHA’s organizational structure and work processes.

6. Utilize sustainable design and construction strategies where applicable and practical.

7. Recycle demolished materials when possible.

8. Utilize and specify materials containing recycled materials.

9. Utilize and specify low VOC products.

10. Maximize natural lighting throughout spaces by utilizing day lighting strategies

OBJECTIVES:

The objective of this project is to execute a DB Contract that understands the needs and desires of the tenant agency and the GSA as well as the realities of budget constraints and limitations.

1.3 Project Delivery Approach

The Design-Build project delivery method will utilize a qualified DB Contractor who will be responsible for the architectural/engineering services to complete construction documents as well as construction services.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

1.4 Reference Materials

Reference materials provided to the DB Contractor include the following:

● Attachment A – Design Intent Drawings (DID) / Test Fit of proposed space - Option 10

● Attachment B – OMHA Program of Requirements

● Attachment C - OMHA Space Allocation Standards Recommendations (CLCT)

● Attachment D - OMHA Workplace Recommendations Report (HOK POR)

● Attachment E - OMHA Construction Requirements

● Attachment F - Construction Requirements - Graphic Walls - Revised with Amendment #2.

● Attachment G - Construction Requirements - VTC lighting

● Attachment H - Construction Requirements - Acoustical Wall Systems

● Attachment I - OMHA IT Requirements - Requirements by Space

● Attachment J - Phone Requirements - Avaya UC

● Attachment K - Security Requirements - PACS SOW

● Attachment L - Furniture-Surface Requirements - High Density Filing System - Revised with Amendment #2

● Attachment M - GSA Annual Asbestos Surveillance Report

● Attachment N – Claude Pepper Structural Floor Framing Plan

SITE ACCESS:

The arrangement for site access for visual inspection by interested parties should be made in advance through the GSA Property Management personnel. All site related questions shall be submitted in writing to the GSA Project Manager and/or GSA Contracting Officer or their designated representatives.

SITE INSPECTION:

Access arrangements for any inspections other than visual shall be made through the GSA Project Manager. These inspections shall be subject to approval by GSA.

2 GENERAL REQUIREMENTS

The requirements set forth in this section apply to all phases of the project as described in the Scope of Services section below.

2.1 Contract Parties and Contract Work

The parties to this contract are the Contractor, hereinafter referred to as the Design-Build (DB) Contractor, and the United States Government. For purposes of this contract, the office representing the Government is the General Services Administration (GSA), Southeast Sunbelt Region, Public Buildings Service, hereinafter referred to as the GSA.

The individual authorized to act on the behalf of the GSA in the administration of this contract is the GSA Contracting Officer. The GSA Contracting Officer may delegate certain of his or her authorities to others, and if so, will notify the DB Contractor in writing of the specific authorities delegated to, and limitations placed upon, named authorized representatives. The DB Contractor shall not take any direction, or act upon any information, from individuals other than those having the requisite authority as confirmed by the GSA Contracting Officer’s written notification.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

This contract includes both Design Stage services and Construction Stage work, all to be performed by the DB Contractor. Design Stage services include providing Design Concept, Design Development and Construction Document services. Construction Stage work includes performing construction in conformance with the performance specification provided in PBS-P100. The DB Contractor shall proceed with the Design Stage services upon receipt of the GSA notice to proceed with that portion of the work. The GSA will issue a notice to proceed with the Construction Stage work upon completion of the Design Stage services and the GSA approval of the DB Contractor final Construction Document submission.

The DB Contractor shall be the Architect of Record for the project and shall bear all responsibilities and liabilities attendant thereto.

The specific activities, tasks, and deliverables required of the DB Contractor are further delineated in this Statement of Work.

2.2 Professional Ethics and Standards of Practice

In the conduct of all activities required for or otherwise related to the performance of the contract work, the DB Contractor shall conform to and uphold all established ethical principles and professional standards of practice governing the DB contractor segment of the construction industry, including the International Union of Architects (UIA) Accord on Recommended International Standards of Professionalism in Architectural Practice, the American Council of Engineering Companies (ACEC) Ethical Guidelines, and the tenets of professional ethics contained in the Design- Build Institute of America (DBIA) Design-Build Manual of Practice.

2.3 Project Delivery Team Roles and Responsibilities

In the performance of the requirements of this contract, the DB Contractor shall work in concert with other parties on the Project Delivery Team. The Project Delivery Team will include other contractors, the GSA personnel, customer agency representatives, and other stakeholders. The GSA will develop, periodically update, and maintain throughout the course of the project, a listing of the Project Delivery Team membership and respective roles and responsibilities.

The GSA may engage other parties to perform specialized duties and requirements as appropriate for the project.

2.4 Owner’s Project Requirements (OPR)

The Construction Stage work under this Statement of Work must comply with the GSA Owner’s Project Requirements (OPR) documentation provided in Section 5- Appendix A. The Owner’s Project Requirements are provided as a general description of the project to begin initial design studies.

2.5 Budget

The estimated range for project costs is $1,000,000 - $5,000,000 which includes the DB Contractor fixed prices for Design Stage services.

2.6 Schedule

The project delivery schedule is as follows. These dates are based on the current project schedule and are not contract due dates. Refer to the Submission and Review Schedules in the Administration Section 4 for contract due dates and specific dates.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

1. Notice to Proceed

(NTP) Issued by the GSA October 2015

2. Construction

Documents Completed March 2016

3. Construction

Substantial Completion July/August 2016

2.7 DB Contractor Team

The DB Contractor shall provide experts in disciplines listed in PBS-P100, Facilities Standards for the Public Buildings Service, and otherwise required in this section, with credentials as indicated, as they apply to this project. The DB Contractor shall provide sufficient staff of project managers, architects, design engineers, field engineers, superintendents, inspection and testing engineers, scheduling specialists, cost engineers, clerical and accounting personnel, etc. to perform the required work.

At a minimum, the DB Contractor key team members shall consist of the following:

● Project Manager

● Architectural Designer

● Engineering designers – electrical, mechanical, plumbing, structural, fire protection

● Quality Control superintendent

● Project Engineer

● Construction supervisors

The DB Contractor shall submit resumes for each team member. The DB Contractor shall utilize the personnel named in its offer to perform the services required under this contract. In the event that any of the personnel named in the DB Contractor accepted proposal (incorporated into this contract by reference) become unavailable, the DB Contractor shall promptly submit a complete written resume for a proposed substitution, any other information necessary for the GSA to approve or disapprove, and a detailed explanation of the circumstances necessitating the proposed substitution.

Each key team member must be an active participant during all stages of the project. This includes, but is not limited to, design reviews, on-site meetings, construction submittal reviews, construction progress inspections, and weekly teleconferences during construction. Interaction with GSA and the tenant agency will be required of each team member as needed throughout the project life cycle.

In addition to the key team members, the DB Contractor shall provide administrative, clerical, and technical personnel as necessary to perform the services required under this contract.

During the performance of the services required under this contract, the DB contractor shall obtain the GSA written consent before making any substitution for subcontractors and outside associates or consultants specifically identified and agreed to during negotiations.

See FAR 52.236-5, Material and Workmanship, regarding removal of any employee deemed incompetent, careless, or otherwise objectionable.

See also FAR 52.244-4 regarding subcontractors and outside associates and consultants.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.8 Performance Objectives

2.8.1 Standards and Criteria Documents

2.8.1.1 Applicability

All services must be conducted in accordance with the documents listed below. The applicable version of each document shall be the version current at the time of award of this contract. In the event of a conflict between the requirements stated in these documents and requirements provided elsewhere in this Statement of Work, the requirements in the Statement of Work will prevail.

2.8.1.2 Document List

Work shall conform to the most current version of the following list of documents; this includes all addendums, memorandums, etc. to the document.

PBS-P100, Facilities Standards for the Public Buildings Service, including all applicable standards, criteria and guides listed therein. Design Stage submissions must comply with PBS-P100 and Appendix A unless otherwise indicated in this Statement of Work.

PBS P-120, Project Estimating Requirements for the Public Buildings Service

Architectural Barriers Act Accessibility Standard (ABAAS)

The GSA PBS Building Commissioning Guide

The GSA PBS Pricing Desk Guide

The GSA PBS Space Assignment Policy Guide

The GSA Concessions Management Desk Guide

Space Boundary Placement Clarification (A supplement to the Business Assignment Guide)

PBS Order 3490.1A “Document security for sensitive but unclassified paper and electronic building information”

PBS Construction Specifications Format and Guidelines

PBS Office of Applied Science, Public Buildings Service Asbestos Policy, Issued September 17, 2007

EPA’s Resource Conservation and Recovery Act (RCRA), 40CFR Part 261 – for listed wastes, characteristics, and disposal

NESHAPS (EPA), 40CFR Part 261 – for environmental regulations

OSHA, 29CFR 1910.1001 & 1926.1101 – for worker safety and health regulations

National Fire Protection Association, NFPA 70: National Electrical Code

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.8.1.3 High Performance Green Buildings

Even though this is not a recovery project, to meet the requirements of E.O. 13423 and the Energy Independence and Security Act (EISA) of 2007, the project must meet the following, where applicable:

A. Minimum Performance Criteria for Recovery Projects for Existing Buildings and Limited Scope

Including the referenced:

B. High Performance and Sustainable Buildings Guidance 12/1/08

Please note that the reporting requirements are not applicable for this project.

Any conflicts or ambiguities within or among the referenced standards and criteria documents, or any deviations from requirements contained in the standards and criteria documents, must be reported to the GSA in writing, for determination as to applicability.

2.8.2 Sustainable Design/LEED®

The GSA is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects.

The A-E is responsible for incorporating the following sustainable design objectives in design and construction of this project. Designs shall meet the requirement of P100. The A-E shall provide a narrative at each design submission explaining how the design has incorporated sustainability.

1. Optimize Energy Use

2. Protect and Conserve Water

3. Use Environmentally Preferable Products

4. Enhance Indoor Environmental Quality (IEQ)

5. Optimize Operational and Maintenance Practices

6. Recycle Waste Construction Materials as much as possible

GSA is required to buy recovered materials as designated by the U.S. Environmental Protection Agency (EPA) through the comprehensive procurement guidelines (CPG). Information can be obtained about EPA’s list of designated products and accompanying recycled–content recommendations on the internet at www.epa.gov/cpg.

2.8.3 Fire Protection/Life Safety

Except as otherwise indicated in referenced programming documents, fire protection and life safety design requirements must comply with PBS-P100, Chapter 7. As provided in PBS-P100 Chapter 7, NFPA 101 is the primary applicable standard. In cases where NFPA is silent on an issue, and IBC addresses the issue, the IBC requirement will apply. The DB Contractor’s registered fire protection engineer is required to be a full participant in the Project Delivery Team throughout the Design and Construction Stages of the project.

2.8.4 Physical Security

This project is to be designed to meet the requirements established for a level 4 building in accordance with the Department of Justice Vulnerability Assessment of Federal Facilities.

Building systems/components are to be designed to meet applicable levels of protection presented in the project specific risk mitigation tables contained in the Interagency Security Committee (ISC) Security Design Criteria for New Federal Office Buildings and Major Modernization Projects.

http://www.wbdg.org/design/minimize_consumption.php http://www.wbdg.org/design/conserve_water.php http://www.wbdg.org/design/env_preferable_products.php http://www.wbdg.org/design/ieq.php http://www.wbdg.org/design/optimize_om.php http://www.epa.gov/cpg

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.8.5 Accessibility

This project is to be designed to afford full accessibility by disabled persons without having to add separate or special facilities except where specific exclusions from this requirement are provided in applicable standards and criteria documents.

2.9 Cost Management

2.9.1 Cost Estimating (Request for Proposals)

● A Masterformat, detailed breakdown of the design and construction costs is required.

See GSA provide Supplemental Pricing sheet for pricing breakdown instructions.

The DB Contractor shall provide supporting detailed subcontractor proposals from each trade.

The DB Contractor proposal should include line item breakdowns and unit costs and quantities for all material.

2.9.2 Construction Cost Management

This contract is for a Firm-Fixed price for the construction services.

2.10 Project Management Responsibilities

2.10.1 Communications Plan

The DB Contractor shall assist GSA in developing and complying with a project communications plan. This plan will be used and maintained throughout the project and modified as necessary to suit each project phase.

The DB Contractor’s contractual responsibilities is to GSA only and not to other contractors, tenant agencies or local community interests where the project is located. The DB Contractor shall direct all questions and requests from tenant agencies and local community interests to the GSA. Prior to contacting any parties other than the GSA regional personnel, the DB Contractor shall confirm all meetings and/or communications with the GSA.

The DB Contractor shall not release any oral, written or graphic information regarding this project to outside sources without obtaining prior consent from the GSA. All requests for information concerning the project must be referred to the GSA for response.

All presentations to non-GSA entities must be first approved by the GSA.

2.10.2 Detailed Project Schedule Development and Maintenance

The GSA overall project schedule is provided above in the Schedule section of these General Requirements.

Before starting any other work, the DB Contractor shall develop and provide a detailed schedule in Microsoft Project or other approved scheduling software for completion of all Design Stage activities, tasks, and submissions required herein, leading up to and including the final construction documents submission(s), Construction, project completion, and tenant occupancy.

The schedule shall include the 15 nationally agreed-to milestones as appropriate. The DB Contractor shall provide and maintain a detailed schedule in Microsoft Project for completion of

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals all Construction Stage activities, tasks, and submissions required herein. The DB Contractor schedules shall itemize all required submission dates and review durations, and must conform to the milestones and durations provided in the GSA overall schedule and the Submission, Review, and DB Contractor Fixed Price Table schedule provided below in the Administration section.

The DB Contractor shall provide schedule updates to the GSA, showing progress on and completion of all required Design services and Construction work. If the schedule updates indicate that previously approved schedules may not be met, GSA will give immediate notice and request appropriate recommendations from the DB Contractor.

Refer to FAR 52.236-15 Schedules for Construction Contracts and to the Scope of Services Construction Delivery Phase section for additional schedule requirements.

2.10.3 Project Progress Meetings/Presentations

During the Design Stage, the DB Contractor shall host project progress meetings, and/or presentations, with the GSA and primary tenant group heads as required to keep all parties apprised of the design progress/status and impending activities. The DB Contractor shall also host special project technical meetings as needed involving Project Delivery Team technical disciplines.

After construction begins, the DB Contractor shall conduct and a GSA representative and/or consultant will attend progress meeting(s) and subcontractor meeting(s). The DB Contractor shall also attend construction oversight meetings with representatives from the GSA and the Project Delivery Team as determined by all parties.

Each progress meeting shall include attendance from the DB Contractor’s project manager, superintendent, and at least one knowledgeable participate from the DB Contractor’s A/E team.

Other participants from the A/E team may be required when issues arise.

2.10.4 Meeting Agendas, Attendance, Minutes and Correspondence

The DB Contractor shall prepare and distribute an agenda for each DB Contractor hosted project meeting, in advance of the meeting date.

DB Contractor representation at all meetings shall include those individuals having knowledge of the agenda topics and authority to make decisions and commit resources.

The DB Contractor shall provide minutes of all DB Contractor hosted project meetings and presentations to all attendees identifying new and unresolved old action items and associated responsible parties. Minutes must be provided within 5 calendar days after each meeting.

The DB Contractor shall reply to correspondence from the GSA, outside agencies, GSA contractors and construction subcontractors within 5 calendar days.

2.10.5 Design Quality Assurance

The GSA requires that DB Contractor design submissions undergo design review. The GSA staff and GSA customer agencies will conduct reviews of all DB Contractor design submissions. In addition to the GSA reviews, the following design quality assurance services will be performed during the Design Stage as further indicated under the Scope of Services below.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.10.5.1 Owner’s Review

GSA or its contractor will perform owner’s reviews and provide thorough and detailed written review comments. The purpose is to ensure that established functional, aesthetic and other requirements of the project are satisfied.

GSA or its contractor will conduct owner’s reviews to assure that:

● The design is responsive to the GSA program goals, objectives and priorities.

● The renovated facility can be efficiently operated and maintained.

● The design adequately and efficiently accommodates the space program.

● Interests of local community groups and other external stakeholders are considered and accommodated to the extent possible.

2.10.5.2 Codes and Standards Review

GSA or its contractor will perform codes and standards reviews and provide thorough and detailed written review comments. The purpose is to ensure that the proposed design complies with applicable regulations, codes, and standards referenced in the standards and criteria documents listed above under performance objectives.

2.10.5.3 Constructability

Constructability of the project as designed is the sole responsibility of the DB Contractor. To ensure that the design can be constructed within schedule and budget and that the sequencing of construction is planned for optimum efficiency, the DB Contractor should assure that:

● The level of design complexity is consistent with the project’s schedule and budget constraints.

● Materials, processes, equipment and labor are appropriate and available.

● Construction work required is in conformance with standard construction practices, and equipment, products, materials, fixtures, etc. are readily available in the marketplace, to the maximum extent possible.

● Building systems are compatible and viable.

● Drawings and specifications are complete and thoroughly coordinated among disciplines.

● Defects, omissions, inconsistencies, conflicts, and ambiguities in documents are identified.

● Drawings are coordinated for multiple construction phases, if applicable.

● Site and building access, logistics, available storage and tenant occupancy requirements are accommodated.

● Existing conditions are shown correctly and adequately.

● Construction options and unit prices are logical, thoroughly described and understandable.

● Construction details are appropriate, complete, thoroughly described and workable.

● General requirements items are thorough and properly addressed.

● Construction documents and construction phasing provide for continuous use of all building systems (including phone, data, fire alarm, security etc.) during all construction.

● Construction duration, phasing, and subcontracting plans are reasonable and logical.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

2.10.5.4 Design Review Procedures

The DB Contractor will coordinate all design reviews, and prepare design review reports. For the DB Contractor final CD submission, the DB contractor will coordinate with the reviewing parties as necessary to reconcile any conflicting comments and consolidate all reconciled design review comments into the final documents.

● All reviewing parties are required to return comments no later than 7 calendar days prior to the end of the corresponding review period shown in the Design Stage Submission, Review, and DB Contractor Fixed Price Table in the Administration section below.

● The DB Contractor is required to submit the design review report within 7 calendar days after receipt of the design review report.

● The GSA will approve or disapprove the submission within 7 calendar days after receipt of the DB Contractor’s design review report.

2.11 Electronic/Print Media

2.11.1 Computer Aided Design (CAD) Standards

Starting with the design development submission all drawing materials provided by the DB Contractor, including final as-built drawings, must conform to the GSA PBS computer aided design (CAD) standards. Go to http://www.gsa.gov/cifm for requirements.

2.11.2 Other Electronic Documents

In addition to any hardcopy submission requirements, all design submissions must also be submitted in an electronic format. All electronic media must be in a form readable by standard office automation applications.

2.11.3 Plans and Specifications

Provide 7 hardcopy sets of plans and specifications at each required design development and construction documents submission. The size of prints (e.g. full/half-size plans) will be as directed by the GSA. The DB Contractor shall deliver (via express mail, Fed-Ex, courier, etc.)

documents to personnel as directed by the GSA. The list of personnel (CM, GSA, and Courts) receiving submittal documents will be provided by the GSA.

2.12 DB Contractor Personnel Security Requirements

In the performance of work required under this contract, all DB Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations. DB Contractor personnel means DB Contractor employees and subcontractor employees at all tiers.

DB Contractor personnel requiring daily/weekly access to occupied building areas housing federal operations, over a period of 10 days or more, shall undergo background investigations conducted by the United States Government, and will be issued Government-wide standard secure and reliable forms of identification issued by the federal Government (i.e., federal personal identity verification (PIV) credentials) as required under Homeland Security Presidential Directive-12 (HSPD-12).

Credentialed DB Contractor personnel must wear their PIV credential cards visibly above the waist at all times while in occupied building areas housing federal operations.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

All other DB Contractor personnel requiring access to occupied building areas housing federal operations will be issued visitor badges upon entry, must wear their visitor badges visibly above the waist, and must surrender their visitor badges upon exit.

All non-PIV credentialed DB Contractor personnel must be escorted at all times (including after hours) while in occupied building areas housing federal operations. The escort must be a PIV credentialed individual who has been found suitable after completion of the required background investigation.

2.12.1 Law Enforcement Checks and Background Investigations

You must complete both the fingerprinting and e-QIP process within seven (7) business days.

Fingerprinting/Enrollment Process for Background Investigation After submission of the Contractor Information Worksheet (CIW) provided by GSA, you will receive a fingerprint/enrollment scheduling instructional email from the GSA Managed Service Office’s (MSO) USAccess program via HSPD12Admin@usaccess.gsa.gov. You must complete your fingerprint process before you finish your e-QIP Invitation.

✓ Ensure that your email spam filter settings will allow you to receive the MSO email

✓ The instructions will include a list of acceptable identity documents. Bring the required forms of identity documents to your enrollment appointment

✓ Schedule an “enrollment” appointment and complete the fingerprinting/enrollment process as soon as possible

✓ If you are over 100 miles from a MSO USAccess Shared Credentialing Station, please email the GSA Project Manager to determine how to best complete your fingerprinting process.

e-QIP Invitation After submission of the Contractor Information Worksheet (CIW) provided by GSA, you will have access to complete the Office of Personnel Management's (OPM) Electronic Questionnaire for Investigations Processing (e-QIP). The OPM has been directed to complete a background investigation for the purposes of determining your suitability. You have seven (7) business days to log in, complete the questionnaire, electronically upload the signature pages, and submit questionnaire form.

Note: The e-QIP must be filled out by the applicant or with the assistance of an authorized third party. United States Code provides for criminal and/or financial penalties if the information on this form is proven to be deliberately falsified [18 USC § 1001]. The privacy of the applicants' personal information must not be compromised by any person(s) assisting the applicant.

1. Access e-QIP at http://www.opm.gov/e-qip and click on the “Enter e-QIP Application Site” button.

2. Before you continue, the e-QIP system must verify that you are using an approved web browser that is properly configured. If you need to make changes to your web browser's settings, click “Try Tests Again” to retest your configuration. Once the web browser is properly configured, click “Continue.”

3. Log into e-QIP:

a. If you are a first time user:

i. Click the button titled “Register for Username and Password”

ii. Enter your Social Security Number mailto:HSPD12Admin@usaccess.gsa.gov http://www.opm.gov/e-qip http://www.opm.gov/e-QIP/browser-check.asp http://www.opm.gov/e-QIP/browser-check.asp

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

iii. Answer the three (3) Golden Questions.

iv. Create and confirm a Username and password

v. Select three (3) Challenge Questions that can be used in the event you forget your password.

b. If you already have a Username and Password:

i. Log in using your existing Username and Password. If you have forgotten your

Username or cannot answer the three Challenge Questions, you will need to contact the GSA Contractor Investigation Help Desk for assistance (info at the end of this email). If you have forgotten your password, click on “Forgot Password” link and follow instructions.

4. Follow the onscreen instructions to complete the e-QIP questionnaires. Use the save function often and answer all applicable questions. (In the residence section – be sure to list a verifier with their complete mailing address and phone number. In the employment section – do not use the button that says “supervisor same as employer”. You must list your supervisor’s name, address and phone number). If you log off without completing the e-QIP questionnaires, and return at a later time, you will be able to resume where you left off.

5. Select “Certify Investigation Request” to complete your questionnaire.

6. Select “Signature Forms” link.

7. Select “Yes” next to “Do you agree to utilize the click-to-sign functionality on all relevant forms?”

8. Re-enter your e-QIP password and select “Continue”

9. Select “Click Here to Sign” link in the signature block.

10. Select “Yes” next to “Do you have an additional document and/or file that you would like to associate with this request?”

11. Complete and sign the attached Optional Form (OF) 306 – “Declaration for Federal Employment”, and GSA Form 3665 – “Authorization To Obtain Credit Report”, then separately scan (PDF, TIFF or PNG only) and separately upload each document into your e-QIP questionnaire record.

12. Select “Release Request/Transmit to Agency” to finalize your e-QIP questionnaire. Please make sure to complete your fingerprint/enrollment process before you “Release Request/Transmit to Agency” to complete your e-QIP Invitation

GSA CONTRACTOR INVESTIGATION HELP DESK SUPPORT is available via e-mail at contractor.investigation@gsa.gov or telephone at 202-969-4101, Monday through Friday (except holidays), from 9 a.m. until 5 p.m. Eastern Standard Time (EST).

2.12.2 Credentialing and Return of Credentials

A federal PIV credential may be issued after an initial background check has been completed. If the ensuing further background investigation results in a preliminary finding that the subject individual is unsuitable to occupy a position at the designated sensitivity level, the PIV credential may be revoked and the subject individual denied access to building areas housing federal mailto:contractor.investigation@gsa.gov

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals operations pending completion of any adjudication and/or appeal process or final determination.

Unsuitable individuals may be escorted out of building areas housing federal operations by DHS FPS, Immigration and Customs Enforcement (ICE), or other law enforcement entities, if necessary to protect government employees, property, and interests.

To receive an approved PIV credential, the applicant must appear in person before the designated DHS FPS representative and again present an original valid (unexpired) picture ID issued by a state government or the federal government. Additionally, the applicant must sign an affidavit attesting to acceptance of the PIV credential and related responsibilities.

The DB Contractor immediately shall deliver to the GSA each federal PIV credential obtained for performance of this contract, under whichever of the following conditions occurs earliest:

● Receipt of notification from GSA that the PIV credential has been revoked

● Determination that the subject individual no longer requires daily/weekly access to building areas housing federal operations

● Release of the subject individual from DB Contractor or subcontractor employment

● Completion of subcontract work (for PIV credentials issued to subcontractor employees)

● Expiration of this contract

In the event that a DB Contractor PIV credential is damaged, lost, misplaced or stolen, the DB Contractor immediately shall notify the GSA and, if needed, request a replacement. Damaged PIV credentials shall be returned to the GSA.

2.12.3 Subcontracts

The DB Contractor shall incorporate provisions in all applicable subcontracts as necessary to ensure compliance with all requirements provided in this DB Contractor Personnel Security Requirements section.

2.13 Document Security

Sensitive but unclassified (SBU) building information will be generated and/or must be disseminated to and stored by various parties in the course of executing this project. SBU building information is information that, if misused, poses a potential security risk to a building, its occupants and visitors, and/or its contents. The DB Contractor shall comply with the following requirements regarding SBU building information. Refer to contract for further details.

2.14 Record Keeping

The DB is responsible for preparing correspondence and other documentation and maintaining accurate and detailed records of the project's progress during each Phase. The DB is responsible to maintain records so as to facilitate document storage and retrieval. Refer to the Scope of Services section below for detailed requirements for project documentation.

2.15 Construction General Requirements

The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements. Additional Construction Stage requirements are provided in the Construction Stage section of the Scope of Services below.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

3 SCOPE OF SERVICES

The DB Contractor shall perform all services described in this Scope of Services (including services required under exercised options, if any) in accordance with applicable requirements and provisions set forth in the General Requirements above.

3.1 Pre-Design Stage

3.1.1 Pre-Design Surveys/Studies/Analyses

Review and validate site conditions, existing studies, surveys, analyses, and reports, including existing environmental hazards reports, and identify additional services and tests that are required to fully document the project. Review areas of work included in the subject project.

Perform on site investigations to determine what systems and controls exist. Assess ventilation systems for adequate building outside air ventilation and building pressurization.

Verify walls and door locations and prepare as-built condition drawings to serve as the base for future phase drawings. Accurately field measure all affected areas, as needed, to assure the plans are accurate. Take color digital photographs at this time. Refer to Section 3.2.1 under “Preconstruction Photographs.”

3.1.1.1 Environmental Hazards Report

Perform an environmental hazards report, to include inspection, sampling, and photos, assessing all hazardous materials within the project scope or in close proximity thereto.

This includes asbestos, PCBs, leadinwater and lead paint, and testing. Utilize records maintained by the GSA, if available. Prepare an Abatement Plan for the project with the protocols and extent of the abatement work for the removal of known chemicals/materials such as asbestos, lead, PCBs, mercury and any other hazardous material found during survey and sampling. Refer to all federal, state, and local environmental regulations and laws for handling, removal, and disposal of hazardous materials. Also refer to section

2.8.1 “Standards and Criteria Documents” for a list of specific asbestos regulations.

3.1.2 Design Development (DD) Phase

3.1.2.1 Construction Work Sequence Planning

In coordination with the GSA and tenant agencies develop, maintain and update a construction work sequence plan addressing but not limited to the following:

● Construction phasing approach

● Use of any fast tracking to achieve best value for the Government

● Schedules for award of subcontract construction packages, including procurement cycles, submittal approvals, construction delivery, and testing/commissioning

● Temporary/swing space moves, including all aspects of tenant relocation(s)

(telecommunications, furniture relocations, etc.)

● Possible labor and/or material shortages

● Ordering of long-lead delivery materials

3.1.2.2 DD (35% Design) Submission

Provide one DD submission package. This submission shall be in accordance with the submission requirements listed in PBS-P100 and the following additional requirements:

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

Provide preliminary plans, specifications, and related design narrative including calculations.

Based on the sketch space plan provided (see Owner’s Project Requirements for more information), develop fully dimensioned preliminary space plans showing the following:

● Wall thicknesses

● Location of all electrical, telecommunication, and data outlets

● Location of all special equipment and furniture

● Layouts for any special components (i.e., built-in casework, systems furniture, etc.)

● Doors and swings

● Keying hierarchy

● Area per work unit in square feet to the inside of wall surface

● Proper annotation including, but not limited to room tags, dimensions and notes

Provide draft construction specifications, including Division 1 General Requirements for DB Contractor self-performed work and subcontracts, emphasizing project phasing, subcontractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with

GSA.

3.1.2.3 DD Reviews

Reconcile DD review comments, and provide the GSA with written responses to all comments.

3.1.3 Construction Documents (CD) Phase

3.1.3.1 CD Coordination

3.1.3.1.1 Construction Work Sequencing and Coordination Plan

Submit a detailed breakdown of the planned construction work sequencing, timing, and required coordination among the DB Contractor and the subcontractors. Provide final CD submissions for the self performed work and all subcontract work packages. Create construction work sequencing plan and submission schedule periodically throughout the CD Phase.

3.1.3.1.2 CD Coordination (Special Tasks)

Identify all manufacturer recommended operating, maintenance and cleaning practices for major features, systems and equipment. Coordinate with the GSA/tenant agency property management officials to define specification requirements for service agreements, warranties, and turnover-related training.

Determine and verify tenant agencies’ audio-visual and security system’s needs, equipment performance and related costs.

Address integration of safety/security/building automation systems and controls, both internal and external (remote) to the building.

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals

Address and coordinate Construction Delivery Phase operational security requirements in the construction specifications.

Coordinate contract requirements for providing and installing electronic security systems (e.g., access control, CCTV, etc.), addressing space, equipment and services.

Coordinate with tenant agencies to develop agency-specific security construction requirements.

Develop and include in the construction specifications, a list of all Government-furnished property, including input from tenant agencies as needed.

Coordinate with vendors, including those not in this contract, as necessary to ensure holistic and complete design and construction delivery.

Coordinate roles and responsibilities for providing backbone telecommunications system, equipment and services.

Coordinate roles and responsibilities for providing and installing terminal telephone/computer devices (floor/wall plugs and jacks).

Define project related telecommunications work within the construction specifications, coordinating with the GSA and impacted tenant agencies.

Identify pathway enclosure requirements for telecommunications services.

Ensure that construction mobilization issues such as site access, staging, trailers, perimeter security, street closures, permits, etc., are addressed in the construction specifications.

3.1.3.2 In-Progress CD (65% Complete Design) Submissions

Prepare and submit an in-progress CD submission package. This submission shall be in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. The submissions must consist of plans, specifications, and related design narrative including calculations. DB Contractor should submit Payment and Performance Bonds with the 65% design submittal. GSA may issue Construction NTP after the 65% design review period.

Provide an in-progress construction specification package. This specification package shall include Division 1 General Requirements sections emphasizing project phasing, contractor requirements and preliminary project-specific construction management issues. The construction specifications must be prepared following the GSA MasterFormat 2004 Version and must include Division 1 General Requirements developed to a level corresponding to the level of completion of design. Coordinate Division 1 requirements with the GSA.

Prepare and submit an in-progress finish selection board(s) package. This submission shall be in accordance with PBS-P100 construction document submission requirements as they pertain to the scope of the construction work. Each submission package shall consist of two identical finish boards and include, at minimum, finish selections for the floors, walls, ceilings, and trim/ woodwork/ millwork. All finish selections should be coordinated fully throughout the project (including with those finishes which may not be within this contract; i.e. furniture and

DB Statement of Work/ US Department of Health and Human Services/ Office of Medicare Hearings and Appeals systems furniture finish materials). Provide multiple options of each finish for approval by the tenant and the GSA.

3.1.3.3 In-Progress CD Reviews

Reconcile review comments and provide the GSA with written responses to all comments.

3.1.3.4 Final Space Plan Update/Confirmation

Prior to the pre-final CD submission establishing final workstation locations and partitioning of interior space, review the final space plan with the GSA and the tenant agency organizational unit heads to…