Attachment_D_-_OMHA_Construction_Requirements_062515.pdf

HHS OMHA Construction Requirements

HHS OMHA

Construction Requirements

June 25, 2015

Date: 06/27/2014 Lease No:

Location:

I. Project Description This space renovation project, under the above stated Lease, is to achieve the operation and current space needs of the Government per scope provided herein.

II. Architectural Requirements

a. Verify condition of all existing to remain elements (if any) within the area of new work (i.e. walls, doors, hardware, ceiling, outlets, etc.) Provide protection during construction.

III. Mechanical/Electrical Requirements

a. HVAC

i. Open interior spaces shall be separately zoned.

ii. ALJ offices shall be separately Zoned (if possible)

iii. Specialty occupancies such as Conference, Hearing room, Break rooms must have controls capable of modulating HVAC system in response to space demand.

iv. Specialty Spaces (copy areas, computer room, and conference room) shall be independently controlled, as per GSA standard.

v. Hearing rooms shall have supplemental, separately zoned HVAC system in conformance with GSA standards.

vi. Duct penetrations in hearing and conference rooms shall be baffled (to control airflow, silence noise and to preserve STC rating.

vii. Controls shall be preset to maintain the temperature range as specified in the lease. Control boxes will not allow employee updates outside of accepted range.

b. Electrical

i. Shall provide occupancy sensors for lighting throughout office and open spaces

ii. Hearing and conference room shall consist of high frequency electronic ballasts. (See CLCT requirements document) or specialty lighting to accommodate Video teleconference use (see attached VT lighting document).

IV. Information Technology Requirements

a. Shall conform to IT requirements documents provided separately.

V. A/E General Requirements The A/E shall perform all services described herein and all services incident thereto as required under the lease, the Scopes of Work, CLCT Requirements document and other considerations.

The A/E shall furnish all expertise, labor and resources for complete design services for the project. The following generally highlights the services that the A/E will be required to perform:

a. Design service is to include, but not limited to all site surveys, research, presentations, contract drawings, and specifications necessary to complete this project. Respond to all review comments and resolve outstanding design issues at the various phases by taking appropriate action in the design of the project.

b. Design Intent documents consisting of:

i. Prepare and provide space plans for Government review and approval detailing the tenant improvement to be made.

ii. Recommend three color palette options for finishes.

i. Pallets should include interior office accent choices and locations for graphic wall placement

c. Coordinate all work required with all required disciplines and Government representatives. Refine, clarify, and define the Agency’s project description, data, and requirements as necessary to develop a design for the project.

d. Provide complete construction contract documents with professional seals and signatures. Drawings, specifications and design calculations shall be stamped and signed by a registered engineer. The expiration date of the registration shall be shown. The Engineer’s signature shall be original.

e. Construction drawings shall include code analysis, demolition work, construction phasing plans, and new work plans. Construction drawings shall clearly distinguish between new and existing work. All details and sections prepared under this contract shall be "back-referenced" to the appropriate drawings (100% submittal) so that they are easily understood by those who have not been involved in their preparation. All reproducible drawings prepared under this project shall be of such drafting quality so as to permit legible reproductions.

f. Assure that the construction contract documents are in conformance with generally accepted architectural and engineering practices and comply fully with all applicable codes and regulations including, but not limited to, the International Building Code, applicable local codes and standards.

g. Represent the Agency by presenting necessary oral and/or graphic presentations to Client Agencies or any other group having interest in the project.

h. All proposed changes in the Scope of Services must be approved by the GSA Contracting Officer.

i. All work, including site survey, shall be coordinated with and approved by the GSA Contracting Officer

j. Provide Construction administration necessary such as:

a. Attend on site meetings and progress meetings throughout design & Construction

b. Verify the work meets design intent

c. Review submittals

d. Prepare punch list

k. Drawings Submittal

a. 35% Design Development

b. 65% Construction Documents

c. 95% Construction Documents

d. 100% Final Construction Documents

VI. General Design Requirements

a. Shall consist of a largely open plan configuration with few hard walls and enclosed corridors to maximize natural light transference throughout space.

b. Shall provide floor carpet tiles consistent with GSA standards.

c. Shall provide accent paint walls and graphic design walls at intervals (dependent upon final design).

d. Shall provide consistency with door locks. All doors, that contain a key lock, shall be keyed to a master key. A/E team to prepare a keying schedule for review and approval

e. Shall configure space to meet OMHA adjacency needs, but also configured into distinct functional work zones:

i. Management: Defined private office spaces located outside of normal traffic patterns or configured in a way to maximize privacy.

ii. Team Collaboration: open plan space conducive to collaboration between members. Provides access to individual workspace (cubicles and ALJ offices), team collaboration space (workstation), and resource support space (Copy/print, filing areas). Shall also offer touchdown or bench space. These touchdown spaces are intended to be highly approachable spaces that facilitate work for distinct and discrete periods of time.

iii. Quiet/focused work: Comprised of a series of private offices to perform concentrative, focused work without distraction.

iv. Conference: meeting space designed to support information sharing. Shall be multi-use, contain multiple lines of sight for all participants (remote participants as well). Shall contain defined edges for appropriate separation and privacy, but shall also be fluid to encourage flexibility of space.

f. Shall configure spaces so that they can be used for a variety of functions (multi-use).

g. Shall provide a centralized file storage area (High density filing). If necessary, provide an architectural (loadbearing) assessment to determine if additional structural support is necessary.

VII. Office Requirements

a. 150 SF - Office Type 1 - HOD

i. Shall incorporate at least one windowed wall.

ii. Shall conform to CLCT Requirements document specifications for lighting standards.

iii. Shall incorporate one wall accented with paint (opposing window wall).

iv. Dimensions shall accommodate Hayworth Typical (Established furniture dimensions).

v. Shall be located near admin team in management zone and adjacent or close proximity to Admin conference room.

vi. Windows shall be provided with a shade option acceptable to the government (consistent with GSA lease terms).

vii. Shall incorporate acoustical privacy/sound absorption in walls/ceiling consistent with guidelines established in CLCT Requirements document for ALJ Chambers.

viii. Shall include a dedicated fax line (Secure Fax).

b. 200 SF - Office Type 2 - ALJ

i. Shall conform to CLCT Requirements document specifications.

ii. Shall be limited to one windowed wall.

iii. Shall incorporate one wall accented with paint (opposing window wall).

iv. Dimensions must accommodate Hayworth Typical (Established furniture dimensions).

v. Windows shall be provided with a shade option acceptable to the government (consistent with GSA lease terms).

vi. Shall incorporate acoustical privacy/sound absorption in walls/ceiling consistent with guidelines established in CLCT Requirements document.

vii. Shall be located in team collaboration work zone (Exception: ACALJ (1 ALJ office) co-located with

HOD office in management zone).

viii. Shall incorporate a indicator light outside office door (to indicate hearings are in progress) that can be controlled from inside the room.

c. 100 SF - Office Type 3 - Supervisor

i. Shall utilize a sliding (Barn Style or similar with glass inset) door to maximize space.

ii. Shall incorporate one wall accented with paint (opposite Door).

iii. Dimensions shall accommodate Hayworth Typical (Established furniture dimensions).

iv. Shall be located in management zone or in quiet/focused work zone.

v. Shall incorporate acoustical privacy/sound absorption in walls/ceiling consistent with guidelines established in CLCT Requirements document for ALJ Chambers.

d. 90 SF - Office Type 4 - Attorney, Paralegal, Program Analyst (office share scenario)

i. Shall utilize a sliding (Barn Style with glass inset) door to maximize space.

ii. Shall incorporate one wall accented with paint (opposite Door).

iii. Dimensions shall accommodate Hayworth Typical (Established furniture dimensions).

iv. Shall be located in management zone or in quiet/focused work zone.

VIII. Workstation Requirements (See Furniture SOW for additional clarification)

a. 64 SF - Workstation type 1 - Legal Assistant, Office Automation, Docket Clerk Cubicle

i. Shall provide electrical support – 20 amp minimum each station.

ii. Shall be configured for maximum privacy to hallway traffic patterns.

iii. Shall maintain adjacency (Located near ALJ office (2 cubes per ALJ office)).

iv. Shall be located in team Collaboration work zone.

b. 24 SF - Touchdown Space (x6 ea) Benching

i. Shall provide electrical support – 20 amp minimum ea station.

ii. Shall be located between Team collaboration and quiet work zone.

IX. Standard Group Support Requirements – Conference – York will install additional video components in multipurpose room

a. 200 SF - Admin conference

i. Dimensions shall accommodate Hayworth Typical (Established furniture dimensions).

ii. Shall be located in the conference zone

b. 900 SF – Multipurpose conference

i. Shall be co-located near break room for maximum flexibility

ii. Shall include at least 2 movable partition walls with a high sound rating ( to open to break room or segment into smaller space)

iii. Shall be located in the Conference Zone

X. Standard Group Support Requirements - Resource

a. 110 SF - Copy Area (Supports networked copier and printer, fax and assorted office equipment)

i. Fully enclosed space to reduce sound

ii. Provide sufficient ventilation

iii. Storage and counterwork surface

iv. Copier plug Placed in each zone

b. 50 SF - Quiet Retreat Room (supports phone and computer)

i. Full or partial glass Front door

ii. Sound absorption in walls/ceiling to meet STC rating of 55

c. 200 SF - Docket file work area

i. Cubicle Support

ii. Located adjacent to Mailroom and High Density Storage area

d. 32 SF – ALJ team Work Area (supports bar height file/table combo with outlets and network jacks)

i. Located in team collaboration area (Equidistant to two cubes/1 ALJ)

e. 1000 SF – Team HD file storage

i. Supports HD file Storage

ii. See attached requirements

f. 800 SF – Backlog HD file storage (existing offices only)

i. Supports HD File Storage

ii. Shall be transported from current location and reinstalled

g. 100 SF – Admin HD file storage

i. Shall be lockable

ii. Shall be located in Admin/Management area

iii. See attached requirements

XI. Special Group Support Space Requirements

a. 200 SF Reception and Waiting area

i. Doorbell or phone outside Suite door

ii. Shall contain a dynamic accent wall behind reception desk with HHS Logo (Acceptable options:

paint, wood, stone)

b. 80 SF Security (location of PACS registration and issuance station as well as PIV issuance and enrollment equipment)

i. Support for PACS

ii. Secured by card reader on door exterior

iii. Shall incorporate video monitoring of cameras placed in stairwell and outside suite

iv. Shall incorporate a push to release system for entry and private access doors

v. Can be incorporated with Reception desk if needed

c. 400 SF Break room (supports coffee maker, microwave, Fridge, sink)

i. Sink, counter, storage

ii. Bar seating for 6

iii. Fridge

iv. Space for vending and tables

v. One movable partition wall opening to conference

vi. VCT flooring

d. 80 SF LAN Closet –

i. See ITIO requirements

ii. Shall be secured with a key card reader_

iii. Flooring shall consist of VCT

e. 80 SF Security Closet

i. Shall be secured with a key card reader

ii. VCT flooring

f. 100 SF – General equipment closet

i. Keyed to master key_

ii. VCT flooring

g. 400 SF – In-person hearing Room (supports VTC/Audio)

i. Construction shall be consistent with CLCT recommendation Document

ii. Back portion of room shall have a raised dais (6’x10’x6”) which can be accessed by a ramped area in the employee work area.

iii. Exterior door from reception area should be secured with a key card reader.

iv. Interior door behind dais shall be secured with a key card reader

v. Dias shall be separated from the rest of the room by a raised fence/rail/wall that is at a minimum 36” high (to shield ALJ desk and dais). Finish shall be medium wood tone consistent with back paneling.

vi. Back wall of hearing room shall be light to medium tone panel wood with matte finish (modern coffered design or similar)

vii. Room shall contain wired, under desk duress alarm that connects to security desk.

viii. Doors shall contain wide-view peep holes

h. 200 SF – VTC Hearing Room (supports VTC) i.Construction shall be consistent with CLCT recommendation Document.

ii.Wall behind ALJ desk shall be accented with paint iii.Shall be located in conference zone

i. 100 SF – IT storage Closet [Additional space needed for LAN Room can be reallocated from IT Storage Closet] i.Located between LAN and HR ii.VCT flooring iii.secured with a key card reader

j. 400 SF - Mailroom(supports IT, mail meter , fax)

i. Co-located with Admin

ii. Provide space for employee mail pick-up

iii. Provide proximity to exterior door (for mail pick-up and delivery), with consideration given to traffic patterns for ease of access

iv. VTC flooring

k. 150 SF – Bulk Storage

i. VCT flooring

ii. Keyed to master key

l. 50 Sf – Break nook (supports Coffee maker, microwave, fridge, sink)

i. Located equidistant in space

ii. Wall accented with paint

iii. Counter and small storage

iv. Microwave/coffee pot (grounded outlet?)

All work performed under this scope shall be in accordance with GSA Guidelines, and all local/state building codes. The GC will submit closing documents, As-built and CAD files prior to final invoice.

The Contractor shall take extreme care to protect all existing equipment, furniture, ceiling elements and its surroundings during construction. Any damage to existing construction and property resulting from work or other actions of the Contractors, or his representatives, shall be replaced and repaired to match existing without additional cost to the Agency.

The Contractor shall be responsible for providing labor and materials capable of accomplishing the work in a professional and workmanlike manner. Materials shall be new, (identify recycled content) unless otherwise indicated. All materials and workmanship shall be completed in accordance with the product or material manufacturer’s specifications.

The General Contractor will provide project schedule, weekly updates, and minutes of meeting during construction. The General Contractor will coordinate the project schedule with the Furniture and IT/telephone Vendors. The Contractor will provide identification of all construction personnel prior to start of work.

The Contractor shall be responsible for cleaning work areas immediately after their services have been completed. The contractor shall remove all rubbish, tools, equipment, and materials upon completion of work. The Contractor shall leave the work area in a clean, neat and orderly condition. All construction debris shall be removed from the project areas and the building on a daily basis. All corridors, loading dock areas, elevator lobby, elevators, means of egress doors and aisles shall be kept clear in accordance with Lessor’s Standards.