Attachment_M_-_Miami_FL0061ZZ_Annual_Asbestos_Surveillance_Report.pdf

LEAD AND COPPER IN WATER TESTING

ASSESSMENT LOCATION:

CLAUDE PEPPER FEDERAL BUILDING

51 SW FIRST AVENUE

MIAMI, FL 33130

GSA BUILDING NUMBER: FL0061ZZ

REFERENCE NUMBER: 138630, S183370, P183375

SURVEY DATE: NOVEMBER 4, 2014

REPORT DATE: JANUARY 7, 2015

PREPARED BY:

UNITED STATES PUBLIC HEALTH SERVICE

FEDERAL OCCUPATIONAL HEALTH

STONE MOUNTAIN AREA OFFICE

2165 WEST PARK PLACE, SUITE B/C

STONE MOUNTAIN, GA 30087

ANNUAL ASBESTOS SURVEILLANCE REPORT

COMPLETED FOR THE

GENERAL SERVICES ADMINISTRATION – SAFETY AND

ENVIRONMENTAL MANAGEMENT BRANCH

A Federal Occupational Health (FOH) Contractor Representative Lisa Swain, MPH, CSP performed a limited walk-through Annual Asbestos Visual Surveillance Check as required by the General Services Administration (GSA) for their owned facilities. Compliance with GSA contract safety and health requirements, listed on the attached checklist, was determined for Operations and Maintenance (O&M) and Custodial contractors. As indicated by GSA instructions, only spaces listed on Table A were to be visually checked.

During this surveillance check, no bulk or air samples were collected. Observations of any potential damage to the asbestos-containing materials (ACM) were noted and recorded. If any imminently dangerous conditions had been observed, they would have been immediately reported to the FOH Representative, GSA Customer Service Center Manager, and GSA Safety and Environmental Management Branch Representative in accordance with GSA established procedure.

The GSA Form 3614, GSA Notice of Unsafe/Unhealthful Workplace Conditions, was to be completed for any potential safety and health violations and provided to the GSA Building Manager. One GSA Form 3614 may list multiple violations. An opportunity to correct violations, if any, would be given to the GSA employee or representative during the inspection. Those violations corrected are noted in the text of the report.

The FOH Contractor Representative used the GSA ACM Checklist for fiscal year 2014, which was approved by GSA for consistency purposes and to ensure the required information was obtained at this facility. The checklist and 3614 forms, if any, are attached to this report as supporting documentation.

This report is based on personal observations during the surveillance check and from conversations with on-site personnel. It is possible that not all possible hazards and conditions have been identified during this brief inspection, because not all spaces are inspected, as indicated by GSA. Conditions may be hidden or inaccessible and changes in equipment, regulations, operations and personnel may not be evident at the time of the inspection.

The report contains the following GSA required sections: Building Descriptions, General Findings, Comments and Concerns, Action Items, 3614s, Form 3559, Corrected Items and Other.

Note: The FOH Contractor Representative designated in this project is an employee of H,S&E Resources, Inc. which has performed the services indicated in this report. Nothing in this report is intended nor should be interpreted as establishing any form of employment or contractor relationship between the FOH Contractor Representative and General Services Administration, Federal Occupational Health, U. S. Public Health Service, or any division, agency, or contractor thereof.

Reports and other publications issued by the Environmental Health Services program of the Federal Occupational Health (FOH) were prepared under procedures established by FOH, which were designed to assure the technical competency of the persons or organizations under contract to FOH. In addition, reports and other publications were reviewed internally by one or more FOH technical staff.

I. BUILDING DESCRIPTION

This building is identified as the Claude Pepper Federal Building (GSA Building Number FL0061ZZ) and it is located at 51 Southwest First Avenue, Miami, Florida.

The building is an eighteen-story facility with 16 occupied floors. The 17th floor serves as a machine room and the 18th floor serves as mechanical rooms (penthouse). The building was constructed in 1964 and is approximately 284,737 square feet of area. The building is constructed of steel columns, girders and beams with steel pan, concrete filled floors. The building has a pre-cast concrete exterior of marble and pebble stone placed in grout.

The 1st Floor houses two chillers, one boiler and 2 Air-Handling Units (AHU’s) serving Floors 1-9. The penthouse houses 2 Air-Handling Units (AHU) serving Floor 10-16. The cooling tower is located on the roof. One chiller was installed in July 2001 on the 1st floor. Chilled water is used by the air handlers for cooling purposes and hot water from the boiler is utilized for heating. According to GSA the facility replaced the second chiller, pump condensers and chill water piping during the 1992 renovation. The roofs are built up asphalt with gravel.

A number of renovations have occurred since the original 1986 EMI report. The following report is based on reports and conversations with GSA representatives.

Approximately 3,967 SF of vinyl asbestos floor tiles (VAT) were removed from Room 304A and the Passport Office, in December 1999. Approximately 1398 SF of VAT was removed from the 14th floor in February 2000. VAT in telephone and electrical closets appeared either to have been removed or on most floors covered with new 12 x 12 floor tile. Most of the sprayed on fireproofing was removed in 1988-1989. Sprayed on material left in the pipe chases and other overspray were partially removed in November 1992 from all 17 floors. However, overspray has been reported to remain in some locations. In February 2004 the old ACM flashing was replaced. In 2012-2013, ACM mastic and floor tile was removed from the 3rd floor south offices and 9th floor offices (900, 914, 916, 918 and 918A).

II. GENERAL FINDINGS

An Annual Visual ACM Surveillance Check of the Claude Pepper Federal Building was conducted by a Contractor Representative of the Federal Occupational Health (FOH), Lisa Swain, MPH, CSP. The Annual Visual Surveillance check was conducted on November 4, 2014. Ms. Sheri Toyosi, GSA Building Manager and Mr. Ralph Aballi of the O&M contractor, Katmai accompanied the inspector during this survey.

The Annual Visual ACM Surveillance Spreadsheet, Table A, was utilized from the previous annual visual surveillance report and used to prepare for this surveillance check.

The overall building Risk Assessment Code (RAC) is 3. No significant adverse findings (RAC 1 or 2) were identified during this surveillance. Eight (8) citations were issued of which six (6) were repeat citations and no (0) corrective measures were implemented during this surveillance survey.

Areas of concern include: Overspray fireproofing reportedly exists in select locations in the building. Overspray was observed on piping in room 136 during this survey. Moderate erosion was observed on mastic inside AHU 1 and AHU2.

This mastic is subject to air erosion. Air sampling has NOT been conducted for the fireproofing or the mastic in areas where potential occupant exposure could occur.

Damaged, worn, scuffed floor tile was observed on Floors 4, 7 and 8. Asbestos containing window caulk is showing signs of deterioration in some inspected areas.

Inaccessible spaces – The following spaces were not accessible during the visual surveillance: Room 218.

New suspect materials were not identified during this survey.

Any additional information obtained by the FOH Contractor Representative during this surveillance check was added to the table. The FOH Contractor Representative did not conduct any asbestos sampling or measure ACM quantities other than noting if ACM was removed since the last surveillance. The FOH Contractor Representative may note suspect materials that were not previously identified or tested and listed them in the spreadsheet (Table A) as suspect with recommendations for testing. Findings are located in the attached table.

All subsequent sampling, inspection results and any new information must be incorporated into the attached table to render it as accurate and usable as possible for future surveillances.

Photographs were taken of the building where possible and are included in the Excel table.

Three attachments were located at the back of this report: 1) A 6-month surveillance table, 2) Survey notes, and 3) Form(s) 3614 and 3559.

III. COMMENTS AND CONCERNS

Following is a list of comments and a few notable concerns in conducting the re-surveillance inspections:

Overspray fireproofing was observed on piping in Room 136. Reportedly, fireproofing exists in other locations in the building. A thorough inspection to identify locations of fireproofing and required air sampling has not been conducted.

Mastic containing asbestos is present in the air stream in HVAC units 1 and

2. The mastic is showing some signs of erosion. Air sampling has not been conducted.

Floor tile in telephone/electrical closets on Floors 4, 7, 8 and 16 are damaged, worn and/or scuffed.

Moderate deterioration of window caulk was observed on a few of the windows inspected during this survey. Note: Only a random sample of windows were inspected by the FOH representative.

Exposed frayed TSI insulation was observed in the pipe chases in penthouse and janitor’s closet on the 12th floor.

The GSA BM had not distributed the annual asbestos notification letter providing the current status, condition and location of ACM in the building to the tenants, O&M and custodial contractors.

The GSA BM did not have Inspector and Management Planner asbestos training.

A contractor notification and sign-in sheet regarding the presence of ACM within the building was not present and implemented by the O&M contractor.

GSA’s contract has the following nine asbestos O&M requirements: 1) at least one O&M asbestos trained worker/supervisory person onsite; 2) annual fit tests;

3) annual medical exams; 4) the EPA asbestos O&M document; 5) NIBS O&M books (either available onsite or access to 6) Asbestos repair equipment onsite;

7) written respirator program; 8) written medical surveillance plan; 9) written protective equipment plan. The O&M contractor met all the requirements in addition to providing the required 16 hour training and asbestos refresher training.

Not all the TSI could be inspected because it was in pipe chases or above ceilings.

IV. ACTION ITEMS

Immediately conduct air sampling in areas where spray on fireproofing may be present as well as spaces served by HVAC 1 and HVAC 2 where asbestos containing mastic may be eroding.

Perform through inspection of building to determine locations of sprayed on fireproofing which remains and abate in accordance with State and Federal regulations.

Remove or seal to mastic inside HVAC 1 and HVAC 2.

Inspect caulking on all windows, identify deterioration and repair. HEPA vacuum or wet wipe any debris. Work must be performed by trained asbestos workers.

Seal/repair/abate frayed damaged TSI in open pipe chases on the 12th floor and the penthouse.

Clean, seal and maintain all VAT in the telephone and electrical closets in good condition.

GSA Building Manager should distribute asbestos notification letter to tenants, Custodial and O&M Contractors annually.

Provide asbestos training to GSA Building Manager.

Require contractors to sign and date a form regarding location and presence of ACM before allowing any contractor to commence work within the building.

This document demonstrates communication between the contractor and GSA regarding ACM and procedures for working around ACM.

Maintain current records on all removal, sampling, O&M repairs or periodic surveillance activities involving ACM and keep records within the building.

Maintain building records in one master file, which can be used for future inspection and surveillances.

Any new materials installed during renovation such as, mastic, ceiling tile, drywall mud, etc. are considered as PACM unless a letter is obtained from the construction contractor (PE) and/or architect stating “No asbestos products were installed during this renovation”. If this documentation is not available new materials must be sampled and analyzed for asbestos prior to future renovation, remodeling, and demolition in those areas. Building materials such as roofing products, mastics, vinyl floor tile, drywall mud, etc. may still contain asbestos, especially products obtained from overseas, Mexico or Canada.

Continue to conduct annual visual surveillance check.

Require O&M and Custodial contractor to annually provide asbestos awareness refresher training and document.

Require O&M contractor to continue to meet the 9 GSA contract requirements.

All building materials must be considered Suspect ACM and must be sampled and analyzed for asbestos before being disturbed. GSA must perform a pre-renovation check as per the GSA asbestos policy.

Upon receiving this updated ACM Surveillance Table the GSA Building Manager and Maintenance Inspector should review it for accuracy and use it to record all changes in ACM amount, location, and condition as the renovation continues. It is suggested that this attached Excel spreadsheet, which incorporates older and newer data, be used along with building floor plans to maintain an up-to-date record of asbestos locations and conditions. This table will be requested during all future inspections and audited.

Label all accessible TSI as ACM or Asbestos Free.

Suspect material noted in Table A should be sampled and analyzed prior to any additional renovation and/or removal. All material sampled that was positive for asbestos are listed in black print with comments in red (damage) in the attached Excel spreadsheet. Presumed asbestos containing materials (PACM) are noted in blue print.

V. 3614’s

1. Repeat - The extent, condition and location of fireproof overspray has not been determined. Overspray was observed in Room 136. Air monitoring has not been conducted in potentially affected areas. Determine locations of overspray and abate. Conduct air sampling in occupied areas where overspray is present.

2. Repeat - Minor to moderate damage was observed on window caulk of selected windows inspected during survey. All windows were not inspected. All windows should be inspected for deteriorating window caulk. HEPA vacuum debris.

Repair/remove seal as required.

3. Repeat - Mastic observed in HVAC 1 and 2 showing some signs air erosion.

Seal/encapsulate mastic. Conduct air monitoring.

4. Exposed insulation with frayed edges observed in pipe chases in the penthouse and 12th floor janitor's closet. Repair/abate/seal exposed damaged

TSI.

5. Floor tile in telephone and communication closets dull and worn.

Reportedly, floors have not been waxed in 8-10 years. Seal VAT with wax coating and maintain.

6. Documentation was not available notifying contractor of presence of ACM within this facility. Notify contractors of presence and location of ACM within their work area as per facilities Asbestos O&M program. Ensure contractors sign and date the document. Maintain records.

7. GSA Building Managers did not have documentation of Asbestos Awareness Training. Provide annual Asbestos Awareness Training to Building Managers and Specialists and at least once every two years thereafter. Maintain a copy of the training records in building asbestos file.

8. REPEAT - Tenants were not notified annually of presence, location and condition of asbestos within their building. Notify tenants, O&M and custodial contractors, other contractors, etc., annually of presence, location and condition of

ACM.

VI. CORRECTED CITATIONS

None

VII. OTHER

When the facility receives this updated ACM Surveillance Table, they should review it for accuracy and use it to record all changes in ACM amount, location, condition, etc. This table will be requested during all future inspections and will be audited.

When conducting the next visual surveillance, please give the GSA inspector a copy of this report and have them verify all locations. Request that the GSA inspector note any additional suspect ACM. When using the previous Contractor Inspector, request them to use this report and to verify discrepancies between the reports. Require the previous contractor to modify their surveillance report to include the attached spreadsheet. All changes to condition, location, etc. should be made on this standardized report.

The Surveillance Table is to be updated continuously. The table contains three color-highlighted areas that indicate changes in the amount, location or condition of ACM. Red indicates changes in the amount or condition of ACM. Blue denotes “suspect asbestos,” that should be sampled and analyzed before any renovation or demolition occurs. Green indicates that suspect asbestos was determined not to be ACM or that ACM was removed. In the “Condition” column, good implies no or very minor damage (i.e., less than 1 percent), fair implies between 1 and 10 percent overall damage and poor means damage greater than 10 percent overall or 25 percent localized.

GSA BUILDING NUMBER FL0061ZZ

51 SW FIRST AVENUE

TABLE A - ANNUAL ACM VISUAL SURVEILLANCE TABLE

Note: This table is in color. Information will be lost if reproduced in black and white!

This table is for O&M purposes only.

A pre-renovation requires additional evaluation and sampling.

Conducted by: Lisa Swain, MPH, CSP

Date: 11/4/14

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

PRESUMED ASBESTOS CONTAINING MATERIAL (PACM)

All Floors: Plenums and Pipe

Chases

Pipe Insulation

Fittings, Elbows and

Straight Runs Unknown Unknown

O&M. Label all TSI that tested negative NAD, Label TSI and PACM as ACM. Continue to test prior to renovations, inspect and repair any damage.

Unknown where ACM fittings remain. Assume all TSI ACM unless tested and labeled. Check

Table C. See Note 2 below.

Plenum and pipe chases

Grey Original Residual

Fireproofing;

Overspray and debris on pipes, ceiling tile, floor Unknown Unknown

O&M, Look for friable sprayed on material when working inside, renovating, demolishing, etc., the enclosed pipe chases or remaining original walls.

May still be a small amount of asbestos fireproofing inside pipe chases and original walls (perimeter, corridor and a few other walls).

Most fireproofing was removed from decking on all floors during the 1987-88 renovation project, except for these areas according to reports.

Additionally, in 1992 fireproofing was removed from inside the 6 enclosed chases as far as the asbestos removers could reach and then two coats of lockdown was applied (Law

Environmental Report May 1991).

Inside ducts and HVAC equipment Duct Mastic, Black Unknown Unknown

O&M, Black mastic located inside air conditioning ducts should be sampled and analyzed. Treat as

ACM

Throughout Window Caulk Unknown

Good where

Observed

O&M, Assume all window caulk

ACM unless tested NAD. Inspect and repair any damage.

One sample in break room tested positive for

ACM

Throughout

Black mastic potentially under floor tiles or carpeting Unknown Unknown O&M

Throughout

Baseboard mastic/adhesive Unknown

O&M. Assume adhesive behind baseboards ACM until sampled and analyzed.

Baseboards have tested NAD. Adhesive behind the baseboard has tested positive, 13th floor.

All Floors Fire Door Insulation Unknown Unknown O&M. Assume ACM until tested

Sampled on 7th floor only, NAD. Located at Main and Service Elevators

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Throughout

Joint Compound, Common Wall Plaster Unknown Unknown

O&M, Assume all joint compound

ACM unless location sampled.

All tested wall board and wall plaster were NAD

1991, 2007. Joint compound likely tested with wallboard and plaster. See Table C. This does not include original wall plaster that has fireproofing under.

Air Handlers Vibration Dampers Unknown Unknown O&M. Assume ACM until tested.

Cinderblock Walls Insulation Unknown Unknown

If blown in insulation is observed in any cinder block wall Assume it is

ACM until sampled.

FIRST FLOOR

Service Elevator

Gray Linoleum underneath beige 12 x

12, under carpet Unknown

Unknown, under carpet O&M

Inside HVAC 1 and HVAC 2, mixing box

Insulation in HVAC;

Black and Red Mastic Unknown Fair

O&M, Seal, Conduct air sampling in occupied spaces Mastic exposed to potential air erosion

Inside HVAC 1 and HVAC 2 Pipe Insulation Unknown Good O&M. Assume ACM until tested

Pipe Chase A, Floor

Floor Debris: Likely

Fire Proof Insulation Unknown

Unknown, not present in 2014

Determine if present in other area, abate. If removed, obtain abatement documentation

Plenum, above Room 136

Residual Fireproofing;

Overspray and debris on pipes, ceiling tile Unknown Good

Remove, O&M. Semi-annual air monitoring. Decontaminate problem areas. More intensive study required to locate and assess residual ACM fireproofing.

2007 survey located trace amounts of amosite asbestos in 1st floor plenum (Room 136).

Between Column R & S and column lines 9 & 10

Debris on Top of

Chiller Room Office Unknown Unknown

O&M. Semi-annual air monitoring.

Decontaminate problem areas.

More intensive study required to locate residual ACM fireproofing.

Sampled 1991; unknown if this was decontaminated.

Between columns N & P, between column lines 10 & 11

Spray Applied Debris on Pipe Unknown Unknown

O&M. Semi-annual air monitoring.

Decontaminate problem areas.

More intensive study required to locate residual ACM fireproofing.

Sampled 1991; unknown if this was decontaminated.

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Passport 2, Hallway (Identified in

2013 as Room 100)

ACM Mastic under

Grey Mottle Floor Tile, 12x12 Unknown

Unknown -

Under carpet squares

O&M, Abatement for removal of floor tile only

Suite 100/101, Hallway (passport gone)

Floor Tile, 9x9 white & brown Unknown

Unknown -

Assumed present under carpet.

O&M. Determine if renovation to this area included floor tile. If not, abatement may be required for carpet removal

Between columns N & P, between column lines 10 & 11, Column B-13, Column F-12, Between columns B

& C @ column line 13, Between columns H & L @ column line 12 Pipe Fitting Insulation Unknown Unknown

O&M, determine if these fittings were removed.

Unknown where remaining ACM pipe fittings are located. These may have been removed. See

Note 2 below.

SECOND FLOOR

Telephone/Electric Room

Floor Tile, 12x12, Tan/Brown Mottle ~24 SF Fair

O&M, Maintain wax seal on exposed tile and mastic 12"x12" positive Ft over 9"x9" FT

Windows, Throughout Window Caulk Unknown

Fair. May become friable when disturbed

O&M, Inspect all windows and repair damage. Assume ACM unless individually tested and listed in Table C.

Note: All windows were not inspected during

2014 survey. Tested ACM on 2nd and 3rd floors.

May become friable when disturbed.

Suite 212, Directors Office, Main

Room

Floor Tile, 12x12, Tan/Beige, checkered Unknown Unknown O&M

Under carpet, one layer only; some places only mastic and leveling compound

Cafeteria

Floor Tile under 12x12

White, orange grey/blue mottle Unknown Top layer good O&M, re-sample prior to disturbing

Break Room

Floor tile under 12x12

Black/White floor tile Unknown Unknown

O&M for removal of carpet and floor tile only

Room 218

Floor Tile, 9x9 brown with white smears & adhesive Unknown Unknown

O&M of removal of carpet and floor tile only No access in 2014

THIRD FLOOR

Waiting Room

Floor Tile, 12x12, Terrazzo look ~250 SF Good

O&M. Assume positive until sampled.

Could not sample, highly visible area, destructive

Room 307 Black Mastic NA NA NA Removed

Windows, Throughout Window Caulk Unknown

Fair. May become friable when disturbed

O&M, Inspect all windows and repair damage.

Note: All windows were not inspected during

2014 survey. May become friable when disturbed.

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Room 307

9" X 9" Tan or White

Floor Tile and Mastic NA NA NA Removed

FOURTH FLOOR

Telephone/Electric Room

9" X 9" Tan or White

Floor Tile and Mastic Unknown

Poor in telephone closet

Remove, encapsulate or seal, O&M, Maintain wax seal.

Throughout

Floor Tile, 9x9 brown & white checkered Unknown Unknown

O&M for carpet or floor tile removal only

FIFTH FLOOR Floor tile abated. Only very minor residual floor tile mastic remaining.

Column G, east of column line 9 in pipe chase, Column H-7 , pipe chase

Grey Original

Fireproofing Debris Unknown Unknown

O&M. Semi-annual air monitoring.

Decontaminate problem areas.

More intensive study required to locate residual ACM fireproofing.

Unknown if this was decontaminated.

SIXTH FLOOR

Between columns T & U @ column line 7, Column H-9 pipe chase, Between columns T & U @ column line 7

Grey Original

Fireproofing Debris Unknown Unknown

O&M, Air sampling every six months. Determine if this was ever decontaminated.

1991 report documents amosite remains in pipe chases, interior wall spaces under plaster walls, under columns. See sample 07FL61-152

Electric Room

Floor Tile, 9x9 brown & white checkered ~30 SF Good

O&M, maintain wax seal, prevent damage, or cover with non asbestos floor, or remove Tile exposed in Electric room.

Credit Union, Break Room

Floor Tile under 12x12

Light Blue Mottle Unknown Unknown O&M for removal of carpet

Community Relations

Floor Tile under FT19

(12x12 Grey & White on Grey) Unknown Unknown O&M for removal of carpet Under carpet

SEVENTH FLOOR

Telephone/Electric Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Minor damage

(exposed mastic), Unknown Seal with wax, O&M

Between columns T & U @ column line 7, pipe chase

Grey Original

Fireproofing Debris Unknown Unknown

O&M, Determine if this was ever decontaminated.

1991 report documents amosite remains in pipe chases, telephone /electric rooms, interior wall spaces under plaster walls, under columns.

See sample 07FL61-152

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Between columns M & N @ column line 11, pipe chase, Column H-7, pipe chase, Between columns T &

U @ column line 7 Pipe Fitting Unknown Unknown

O&M. Confirm if this fitting removed

EIGHTH FLOOR

Telephone / Electric Room Floor Tile 9x9, gray ~30 SF Fair/Worn

O&M, Maintain Protective Coat of

Wax, Prevent Damage to Tile, Inspect & Repair any Damage or remove or cover with non- asbestos floor tile.

Floor tile exposed in electric/telephone room.

All 9x9 FT historically ACM, although grey not specifically sampled and analyzed

Between columns M & N @ column line 11, pipe chase, Between columns T & U @ column line 7 Pipe Fitting Unknown Unknown

O&M. Unknown if these pipe fittings have been removed.

Confirm if still present.

NINTH FLOOR

Telephone Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic ~30 SF Good

O&M, Maintain Protective Coat of

Wax over tile and mastic. Prevent damage to tile, inspect & repair any damage or remove or cover with non- asbestos floor. tile.

Floor tile is exposed in telephone/electric room;

possible 9x9 under 12x12

TENTH FLOOR

Telephone/Electric Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Top layer good/

Unknown O&M for floor tile removal only

ELEVENTH FLOOR

Telephone / Electric Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Top layer good/

Unknown O&M, seal exposed tile and mastic

Criminal Investigation Floor Tile Mastic Unknown Unknown

O&M for removal only. Assume

ACM until tested. Under carpet

TWELFTH FLOOR

Janitor's closet pipe chase TSI Frayed Seal/abate/repair. O&M

Telephone / Electric Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Top layer good/

Unknown O&M, seal exposed tile and mastic

THIRTEENTH FLOOR

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Telephone / Electric Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Top layer good/

Unknown O&M, seal exposed tile and mastic

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

FOH, Room 1312, 1312A

Floor Tile under 12x12

Beige with tan & white streak Unknown

Top layer good/

Unknown

O&M for removal of carpet and floor tile only Top layer NAD

FOURTEENTH FLOOR

Telephone

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown NA

Include abatement documents in master file

Previously reported in electrical room - no longer present

Room 1408

Floor Tile under 12x12

Tan/Brown Mottle Unknown

Top layer good/

Unknown

O&M for removal of carpet or floor tile only

IRS, Under Floor Tiles Mastic, black Unknown Unknown O&M Renovation, IRS May be under any floor

FIFTEENTH FLOOR

Telephone Room

12" x 12" Beige with speckles over the top of 9" X 9" Tan or White

Floor Tile and Mastic Unknown

Top layer good/

Unknown O&M, seal exposed tile and mastic

Electric Room

Floor Tile, 9x9 brown & white checkered ~30 SF Fair

O&M, Maintain Protective Coat of

Wax, Prevent Damage to Tile, Inspect & Repair any Damage or remove or cover with non- asbestos floor tile. floor tile is exposed in electric room

Between columns T & U @ column line 7, pipe chase

Grey Original

Fireproofing Debris Unknown Unknown Unknown Unknown

SIXTEENTH FLOOR

On column T-6, Column H-7, pipe chase Grey Fireproofing Unknown Unknown

O&M. Determine if this was ever decontaminated. 1991 Sample; unknown if still present.

Social Security Office

Floor tile under 12x12, Tan/Brown Mottle

Floor Tile Unknown Unknown

O&M for removal of carpet or floor tile only

Social Security Office, Break Room, Training Room, Server Room

Under Floor Tile, 12x12, Blue Mottle Unknown

Top layer good/

Unknown

Partial exposure of tile under carpet. Replace carpeting. O&M for removal of floor tile

Space unoccupied. Blue tile NAD confirmed with TEM; Only top layer sampled. Multiple

Layers, ACM FT1 FT3 (9x9) likely under 12x12 floor tile.

EIGHTEENTH FLOOR PENTHOUSE

1 & 2

AHU 2 Vibration Dampers Unknown Good O&M. Assume ACM until tested

Penthouse Machine Room Pipe Fitting Insulation Unknown

Frayed in chase Seal/abate/repair. O&M

Table A - Annual Visual ACM Surveillance Check

MATERIAL LOCATION

MATERIAL

DESCRIPTION AMOUNT PHOTO CONDITION ACTION COMMENTS

Penthouse 2, Machine Room

Hot & Cold Deck

Immediately Outside

AHU #2 Unknown Unknown

Confirm this was removed, delete from Table A

Hot and Cold duct mud insulation NAD 2007.

1991 data described as mud grout next to 5ft styrofoam

ROOF

Column C-11, S-13, Between H&L-

First Floor Roof, Tar

Flashing Material Good

Determine if this material is currently present. O&M

Column W-10, Between C & D and

3&5, C-10

Main roof aluminum flashing Unknown

Determine if this material is currently present. O&M

Column P-5

Main Room Built Up

Roofing Material Unknown

Determine if this material is currently present. O&M

Other five BUR-A samples were NAD; 2007 inside roof flashing 07FL61-131, 132 were NAD;

unknown if this material is still present

NOTES

RED- Indicates action required

GREEN - Indicates it does not contain asbestos or asbestos that has been removed.

BLUE - Indicates suspect material that is Assumed asbestos until sampled. Sampling and analysis is required prior to renovation or removal.

BLACK- Indicates asbestos containing material

2. Most fittings, according to the reports, were removed from all floors during the 1987-88 and 1991-92 renovation/removal projects.

Most Recent 3 Year Survey December 10-12, 2007 - CIH & Environmental Consulting Services

1. Most fireproofing was reportedly removed from decking on all floors during the 1987-88 renovation project. Residual asbestos fireproofing inside pipe chases and original walls (perimeter, 51 SW FIRST AVENUE

CHECKLIST

Total Citations_____

Repeat Citations _____

Corrected Citations _____

Building No: FL0061

Building Manager: Shreri Toyosi Facility Phone No:____________________

Date of Inspection: __11/4/14_______________________ Other Contact No:____________________

GSA Personnel Accompanying Inspector: Sheri Toyosi

Name of GSA PMC Asbestos Program Manager: Sheri Toyosi

O&M Contractor: Katmai O&M Contact _Ralph Aballi______________________

Company Phone Number:

Custodial Contractor: Goodwill Custodial Contact _George Segera

Company Phone Number: 305-219-0888 x Yes No N/A ACM present? ___TSI ___VAT ___SURFACING ___MISC

Yes x No N/A

Were documented annual notifications present for the following?

GSA policy and 1910.1001(j)(2)(ii)

___ Tenants ___ O&M Contractor ___ Custodial

Yes x No N/A

Annual visual surveillance inspections conducted since previous year? Date of last inspection? List date

Yes x No N/A

Does the GSA BM have current asbestos awareness or higher level training?

List Level of Training Note: GSA policy is at least every two years BM and BMS personnel must have had at least awareness training or every year a refresher for higher levels of training.

List Current Level of Training

Yes No x N/A

Does the GSA BMS/FOS person have current asbestos awareness or higher level training?

List Current Level of Training

Yes x No N/A

Is there documented evidence of outside contractors being notified of the presence of ACM before they were allowed to work in the building? (e.g., telephone) 1910.1001(j)(2)(iii)

Yes x No N/A

Is new sampling data available since last inspection? If yes, obtain a copy, check against 6-Month Periodic Inspection records and add copy to GSA SEMB binder.

x Yes No N/A Were ACM records available for review in this building?

Check all dates that apply: 1910.1001(j)(2)(ii)

___ 1986 survey ___1990 - 1992 Survey ___1995 Survey

ANNUAL VISUAL ACM INSPECTION CHECKLIST 2014

I. FACILITY QUESTIONS (Based on GSA Asbestos portion of the Contract with both O&M and

Custodial contractors)

Facility Name: Claude Pepper

___2007 - 2009 3-yr Re-inspection ___ Annual Visual

___Other Surveys? List Dates and Authors x Yes No N/A Were the ACM records up to date?

Yes No N/A

Did the O&M Contractor repair/remove any ACM <3 SF/LF since the last inspection?

Yes x No N/A

Did the O&M Contractor have their Asbestos removal contractor remove any ACM <3 SF/LF?

Yes No x N/A

If yes to any of the two above questions is there paperwork available for review as per NIBS and GSA asbestos O&M plan documents?

Yes No x N/A If yes, is there disposal paperwork?

Yes No x N/A Did a minor or major fiber release episode(s) occur this year?

Yes No x N/A If yes, was documentation present?

Yes No x N/A If yes, who handled release(s)? List name:

Yes No x N/A

If yes, was air monitoring conducted? GSA asbestos contract requirements.

Yes No x N/A If yes, was air monitoring data available for review?

Yes x No N/A

Was any work done above drop ceilings that contain ACM fireproofing material? This includes stringing cable, telephone wiring, ductwork or new piping.

Yes x No N/A

Were there any new AHUs, chillers, boilers, hot water heaters, cooling towers, new roof, etc. added since the last inspection? If yes, then what type of equipment and was any asbestos removed?

Yes x No N/A

Were there any new renovation or remodeling since the last inspection? If yes, then was any asbestos removed? Note: List areas where new renovation occurred for future AHERA sampling.

Yes No x N/A

If yes, was there documentation from the re-modeler, renovator, roofer, architect, engineer, etc., stating no asbestos was used in any of the building materials? If yes, obtain a copy for the file. If no, recommend that they need to obtain an “Asbestos not used in building materials to the best of their knowledge” document for each renovation. Note: remind BM that asbestos still found in current building products.

x Yes No N/A Is there sprayed-on material at this facility?

Yes x No N/A

If yes, was annual air monitoring performed as per GSA PBS

Asbestos Policy Final Issuance dated September 17, 2007?

Yes x No N/A Did GSA RED remove any ACM since the last inspection?

If yes, how much, where and did they leave the BM this paperwork?

Quantity

Location

II. CONTRACTOR’S PROGRAMS

Custodial x Yes No N/A

Does Custodial Contractor have documentation of annual refresher asbestos awareness training records? GSA contract requirements &

OSHA 1910.1001 (j)(7)(iv) x Yes No N/A

Does Custodial Contractor have documentation of 2-hr initial asbestos awareness training records for new employees since last year’s inspection? GSA contract requirements & OSHA 1910.1001

(j)(7)(iv)

Yes x No N/A Does the Custodial Contractor strip VAT flooring?

Yes No x N/A

If yes, does the Custodial Contractor use a stripper operating at less than 300 rpm, use wet methods and non-abrasive pads? OSHA

1910.1001 (k)(7)(ii) x Yes No N/A

Does the Custodial Contractor use HEPA vacuum cleaners on a periodic basis or wet wipe surfaces (In those areas with asbestos sprayed-on ceiling and wall material or Asbestos ceiling tiles are present)? OSHA 1910.1001 (k)(4)

O&M x Yes No N/A

Does O&M contractor have one 16-hour asbestos trained O&M maintenance mechanic onsite? GSA asbestos contract requirements and OSHA 1926.1101 (k)(9)(i) & (v) Note: O&M must have one 16-hour O&M asbestos trained person at a minimum.

x Yes No N/A

Does the O&M contractor have the EPA Green book onsite or readily available entitled “Managing Asbestos in Place”? Note: GSA asbestos contract requirements. Note: Readily available means the

O&M contractor supervisor had a copy either onsite or at another facility that you observed or has a copy at their home office.

x Yes No N/A

Does the O&M contractor have the NIBS manual either onsite or readily available entitled “Asbestos Operations and Work Practices”.

Note: GSA asbestos contract requirements.

x Yes No N/A

Does O&M contractor have initial asbestos awareness training records for current employees if they do not work on asbestos?

OSHA 1926.1101 (k)(9)(i) & (vi) x Yes No N/A

Does O&M Contractor have asbestos awareness refresher training records? OSHA 1926.1101 (k)(9)(ii)

Yes x No N/A

Does the O&M Contractor have an Asbestos Abatement (removal)

Subcontractor under contract?

Yes No x N/A If yes, does contract state that they will be there within 1 hour?

x Yes No N/A

Does the O&M contractor have equipment available on site for handling minor releases (e.g., HEPA vacuum, respirator, disposable clothing, glove bags, patching supplies, etc)? Note: Depends on GSA

Contract.

x Yes No N/A

Does the O&M contractor performing asbestos O&M maintenance have the following records current? GSA asbestos contract requirements x Yes No N/A Written Respirator Program x Yes No N/A Annual Fit Test x Yes No N/A Medical Exam or Clearance Letter x Yes No N/A Written Medical Surveillance Program x Yes No N/A Written PPE Program x Yes No N/A Respirator Training

III. LABELING

x Yes No N/A Was ACM properly labeled? 1910.1001(j)(4) If no, list locations:

Yes x No N/A Were labels painted over?

x Yes No N/A

Was ACM properly marked at the entrance?(i.e., visible label or sign)

1910.1001(j)(3)

IV. DAMAGED ACM

x Yes No N/A Damaged ACM present? If yes, take pictures and include in report.

p103 chase janitor closet 12 th

8th comm room poor, floors in elec/phone closets not waxed for 8-10 yrs insulation exposed pipe chase in ph p. 8

If O&M mechanics do not perform Asbestos O&M, then answer these questions as N/A and move on to next section (cite O&M Contractor only for lack of 16-hr training). Exception - If no, contract in place with asbestos company or if abatement contractor cannot get there within one hour, then cite all items missing below.

V. GENERAL COMMENTS OR CONCERNS REGARDING THIS SURVEY

51 SW FIRST AVENUE

3614s / 3559

Recommendations listed are not the only corrective measure available, but inspectors are required to list one corrective action. Other corrective measures are possible and it is the responsibility of GSA and/or its O&M/Custodial contractors to determine the best way to correct.

DATE OBSERVED DATE POSTED

GSA Bldg No. FL0061ZZ 11/4/2014

29CFR1910.1001(J) (2), GSA

Region IV Asbestos Management

Plan & AHERA

RISK ASSESSMENT

CODE (RAC)

C II 3

Public Buildings Service Asbestos

Policy, September 17, 2007 by David

Winstead, PBS Commissioner

C III 4

3 29CFR1910.1001(J) (2), AHERA &

GSA Region IV Asbestos program

C II 3

4 GSA PBS Asbestos Policy Final

Issuance dated September 17, 200

C II 3

5 29CFR1926.1101, AHERA & GSA

Region IV Asbestos program

C II 3

6 29CFR1926.1101, AHERA & GSA

Region IV Asbestos program

C II 3

7 29CFR1926.1101, AHERA & GSA

Region IV Asbestos program

C II 3

29CFR1926.1101, AHERA & GSA

Region IV Asbestos program

C II 3

INTERIM CONTROL

MEASURES IMPLEMENTED

(R) Notify tenants, O&M and custodial contractors, other contractors in writing annually of presence, location and condition of ACM.

(R) Provide annual Asbestos Awareness Training to Building Managers and Specialists and at least once every two years thereafter. Maintain a copy of the training records in building asbestos file.

(R) Notify contractors of presence and location of ACM within their work area as per facilities Asbestos O&M program. Ensure contractors sign and date the document. Maintain records.

RECOMMENDATION FOR

ABATEMENT

NUMBER OF GSA EMPLOYEES

EXPOSED

STANDARD(S) VIOLATED

GSA NOTICE OF UNSAFE/UNHEALTHFUL WORKPLACE CONDITIONS

LOCATION

CLAUDE PEPPER FEDERAL BUILDING

51 SW FIRST AVENUE

MIAMI, FL 33130

HAZARDOUS CONDITIONS

OBSERVED

(F) Floor tile in telephone and communication closets dull and worn. Reportedly, floors have not been waxed in 8-10 years.

(F) Repeat - Tenants, O&M and custodial contractors were not notified annually of presence, location and condition of asbestos within their building.

(F) GSA Building Managers did not have documentation of Asbestos Awareness Training

(F) Documentation was not available notifying contractor of presence of ACM within this facility.

(F) Repeat - Mastic observed in HVAC 1 and 2 showing some signs air erosion.

(F) Repeat - Minor to moderate damage was observed on window caulk of selected windows inspected during survey. All windows were not inspected.

(F) Exposed insulation with frayed edges observed in pipe chases in the penthouse and 12th floor janitor's closet.

1/7/2015

(F) Repeat - The extent, condition and location of fireproof overspray has not been determined. Overspray was observed in Room 136. Air monitoring has not been conducted in potentially affected areas.

GENERAL SERVICES ADMINISTRATION 1. POST AT OBSERVATION SITE GSA FORM 3614 (4-90)

GSA REPRESENTATIVE/ FOH

CONTRACT REPRESENTATIVE

Lisa Swain, MPH, CSP 850-236-2026

EXPECTED COMPLETION

DATE

DATE

SIGNATURE OF GSA

REPRESENTATIVE

1/7/2015

2/1/2015

(R) Repair/abate/seal exposed damaged TSI.

(R) Seal/encapsulate mastic. Conduct air monitoring.

RECOMMENDATION FOR

ABATEMENT

(R) Determine locations of overspray and abate. Conduct air sampling in occupied areas where overspray is present.

(R) All windows should be inspected for deteriorating window caulk. HEPA vacuum debris. Repair/remove seal as required.

(R) Seal VAT with wax coating and maintain.

51 SW FIRST AVENUE

MIAMI, FL 33130

REPORT FOR FACILITY SAFETY, HEALTH, OR FIRE PROTECTION SURVEY (PART I) PAGES 2

1. REPORT CONTROL NO.

G-04-110414-FL0061ZZ

2. DATE OF REPORT

January 7, 2015

3. BUILDING NUMBER, NAME AND

ADDRESS

CLAUDE PEPPER FEDERAL

BUILDING

GSA BUILDING NUMBER FL0061ZZ

51 SW FIRST AVENUE

4. PBS FIELD OFFICE

5. BRC B=BLDG LOCAL

0 RAC 1,2=P1,P2 4 RAC 1,2,3=R2

2 RAC 3=R1 2 RAC 4,5=A1

0 RAC 4,5=A1

6. DATE OF SURVEY __X__ SCHEDULED

_____ FOLLOW-UP

November 4, 2014 _____ UNSCHEDULED

7. SURVEY CONDUCTED BY

Lisa Swain, MPH, CSP

8. TRAVEL COST

INCURRED

9. TOTAL MANHOURS EXPENDED

10. DIRECTIVE LEGEND (Referenced in Item 14)

A - OSHA STANDARD D - GSA DIRECTIVE

B - NFPA CODE E - OTHER

C - ANSI STANDARD

11. TYPE OF REPORT (Check appropriate box(es)) ____ (F) Fire Safety/Protection ____ (L) Pre-Lease ____ (S) Facility Safety & Health ____ (P) Pre-Occupancy _X__ (O) OSH ____ (M) Misc/Other

12. Travel Code ___ Govt. = T X Com. = C

13.

Condition Number

14.

Responsible Office (BM, RED, AGY, R&A, AM)

15.

Mishap

Probability

16.

Hazard Severity

17.

RAC

18.

Square

Feet Affected

19.

Estimated

Cost

20.

Design Reference

21. Condition Finding (F) Recommendation (R)

1-2014- Asbes

BM C II 3 B $5000

29CFR1926.1101,

AHERA & GSA

Region IV Asbestos program

(F) Repeat - The extent, condition and location of fireproof overspray has not been determined. Overspray was observed in Room 136. Air monitoring has not been conducted in potentially affected areas.

(R) Determine locations of overspray and abate. Conduct air sampling in occupied areas where overspray is present.

2-2014- Asbes

BM C II 3 ~1000 $2500

29CFR1926.1101,

AHERA & GSA

Region IV Asbestos program

(F) Repeat - Minor to moderate damage was observed on window caulk of selected windows inspected during survey. All windows were not inspected.

(R) All windows should be inspected for deteriorating window caulk. HEPA vacuum debris. Repair/remove seal as required.

3-2014- Asbes

BM C II 3 B $500

29CFR1926.1101,

AHERA & GSA

Region IV Asbestos program

(F) Repeat - Mastic observed in HVAC 1 and 2 showing some signs air erosion.

(R) Seal/encapsulate mastic. Conduct air monitoring.

4-2014- Asbes

BM C II 3 <3’ $500

29CFR1926.1101,

AHERA & GSA

Region IV Asbestos program

(F) Exposed insulation with frayed edges observed in pipe chases in the penthouse and 12th floor janitor's closet.

(R) Repair/abate/seal exposed damaged TSI.

5-2014- Asbes

BM C II 3 ~500 $350

29CFR1926.1101,

AHERA & GSA

Region IV Asbestos program

(F) Floor tile in telephone and communication closets dull and worn. Reportedly, floors have not been waxed in 8-10 years.

(R) Seal VAT with wax coating and maintain.

Raleigh FB/CT/PO Page 2 of 2 GSA Building Number NC0111AB

6- 2014- Asbes

BM C II 3 NA $0

29CFR1910.1001(J)

(2), AHERA & GSA

Region IV Asbestos program

(F) Documentation was not available notifying contractor of presence of ACM within this facility.

(R) Notify contractors of presence and location of ACM within their work area as per facilities Asbestos O&M program. Ensure contractors sign and date the document. Maintain records.

7-2014- Asbes

BM C III 4 NA $250

Public Buildings Service Asbestos Policy, September 17, 2007 by David Winstead, PBS Commissioner

(F) GSA Building Managers did not have documentation of Asbestos Awareness Training.

(R) Provide annual Asbestos Awareness Training to Building Managers and Specialists and at least once every two years thereafter. Maintain a copy of the training records in building asbestos file.

8-2014- Asbes

BM C III 4 NA $0

29CFR1910.1001(J)

(2), GSA Region IV Asbestos Management Plan &

AHERA

(F) REPEAT - Tenants were not notified annually of presence, location and condition of asbestos within their building.

(R) Notify tenants, O&M and custodial contractors, other contractors, etc., annually of presence, location and condition of

ACM.