SUBCONTRACTINGPLANFORMAT.pdf

SMALL BUSINESS SUBCONTRACTING PLAN

Date:

Contractor:

Address:

Solicitation or Contract Number:

Item/Service:

Date of Award:

Type of Plan: ____ Individual ____ Commercial

Length of Performance:

The following, together with any attachments, is hereby submitted as a Subcontracting Plan to satisfy the applicable requirements of Public Law 95-507 and FAR clause 52.219-9, Small Business Subcontracting Plan.

1. (a) The following percentage goals (expressed in terms of a percentage of total planned subcontracting dollars) will be applicable to any contract awarded as a result of this solicitation.

(i) Small Business Concerns (includes small disadvantaged, small women-owned, HUBZone, service veterans owned and service disabled veterans small businesses):

___ of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns.

(ii) Small Disadvantaged Business Concerns:

___of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns owned and controlled by socially and economically disadvantaged individuals.

(iii) Women-Owned Small Business Concerns:

___ of total planned subcontracting dollars under this contract will go to subcontractors who are small business concerns owned and controlled by women.

(iv) HUBZone Small Business Concerns:

___ of total planned subcontracting dollars under this contract will go to subcontractors who are HUBZone small business concerns.

(v) Veteran-Owned Small Business Concerns:

____ of total planned subcontracting dollars Under this contract will go to subcontractors who are Veteran-Owned Small Business Concerns.

(vi) Service-Disabled Veteran-Owned Small Business:

___ of total planned subcontracting dollars under this contract will go to subcontractors who are Service-Disabled Veteran-Owned Small Businesses.

(b) The following dollar values correspond to the percentage goals shown in (a) above.

(i) Total dollars planned to be subcontracted to small businesses (includes small disadvantaged, women-owned small, HUBZone small, veteran-owned small, and service-disabled veteran owned small businesses):

(ii) Total dollars planned to be subcontracted to small disadvantaged businesses:

(iii)Total dollars planned to be subcontracted to women-owned small business:

(iv) Total dollars planned to be subcontracted to HUBZone small business:

(v) Total dollars planned to be subcontracted to veteran-owned small business:

(vi) Total dollars planned to be subcontracted to service-disabled veteran-owned small business:

(c) The total estimated dollar value of all planned subcontracting (to all types of business) under this contract is:

(d) The following principal products and/or services will be subcontracted under this contract, and the distribution among small, small disadvantaged, women-owned small, HUBZone small, veteran-owned small, and service-disabled veteran-owned small businesses is as follows:

Small Business:

Small Disadvantaged Business:

Women-Owned Small Business:

HUBZone Small Business:

Veteran-Owned Small Business:

Service-Disabled Veteran-Owned Small Business:

Other than Small Business (includes large, non-profit, foreign, etc.):

(e) The following method was used to develop subcontracting goals:

(f) The following method was used to identify potential sources for solicitation purposes (i.e. what source lists were used, and what organizations were or will be contacted, to obtain small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran-owned small business and service- disabled veteran-owned small business sources):

(g) Indirect and overhead costs (check one):

have been [ ] have not been [ ] included in the goals specified in 1(a) and 1(b).

If "have been" is checked, explain the method used in determining the proportionate share of indirect and overhead cost to be incurred with small business, small disadvantaged business, women-owned small business, HUBZone small business, veteran-owned small business and service-disabled veteran-owned small business subcontractors.

2. The following individual will administer the subcontracting program:

Name:

Address & Telephone:

Title:

This individual's specific duties, as they relate to the firm's subcontracting program, are as follows:

General overall responsibility for review, monitoring, and execution of the plan including, but not limited to:

(a) Obtaining small, small disadvantaged, women owned small business and HUBZone, Veteran-Owned and Service-Disabled Veteran-Owned small business sources from all applicable agencies, such as the Small Business Administration.

(b) Assuring inclusion of small, small disadvantaged, small women-owned and HUBZone, Veteran-Owned and Service-Disabled Veteran-Owned small business firms in all solicitations (where appropriate).

(c) Attending or arranging for attendance at Business Opportunity Workshops, Minority Business Enterprise Seminars, Trade Fairs, etc.

(d) Conducting or arranging for conduct of motivational training for purchasing personnel pursuant to the intent of P.L. 95-507.

(e) Monitoring attainment of proposed goals.

(f) Reviewing solicitations to remove statements, clauses, etc. which may tend to prohibit small, small disadvantaged, women-owned small business and HUBZone, Veteran-Owned and Service-Disabled Veteran-Owned small business participation.

(g) Additions to (or deletions from) the duties specified above are as follows:

3. The following efforts will be taken to assure that small, small disadvantaged, women-owned small, HUBZone small, Veteran-owned, and Service-Disabled Veteran-Owned small business concerns will have an equitable opportunity to compete for subcontracts:

(a) Outreach efforts will be made as follows:

(i) Contacts with small, minority, and women-owned business trade associations.

(ii) Contacts with business development organizations.

(iii)Attendance at small, minority, and women-owned business procurement conferences and trade fairs.

(b) The following internal efforts will be developed to guide and encourage buyers:

(i) Workshops, seminars, and training programs will be conducted.

(ii) Activities will be monitored to evaluate compliance with this subcontracting plan.

(c) Source lists, guides, and other data identifying small, small disadvantaged, women-owned small, HUBZone, Veteran-Owned, and Service-Disabled Veteran-Owned small business vendors will be maintained and utilized by buyers in soliciting subcontracts.

(d) Additions to (or deletions from) the above listed efforts are as follows:

4. The contractor agrees that the clause entitled "Utilization of Small Business Concerns" will be included in all subcontracts which offer further subcontracting opportunities. And, all subcontractors (except Small Business Concerns) who receive subcontracts in excess of $550,000 ($1,000,000 for construction) will be required to adopt and comply with a subcontracting plan similar to this one. Such plans will be reviewed by comparing them with the provisions of Public Law 95-507 to assure that all minimum requirements of an acceptable subcontracting plan have been satisfied. The acceptability of percentage goals shall be determined on a case-by-case basis, depending on the supplies/services involved, the availability of potential small, small disadvantaged, women-owned small and HUBZone, Veteran-Owned and Service-Disabled Veteran-Owned small business subcontractors, and prior experience. Once approved and implemented, plans will be monitored through the submission of periodic reports, and/or, as time and availability of funds permit.

5. The contractor agrees to submit such periodic reports and cooperate in any studies or surveys as may be required by the contracting agency or the Small Business Administration in order to determine the extent of compliance by the contractor with the subcontracting plan. Periodic reports will be submitted electronically via the Electronic Subcontracting Reporting System (eSRS).

Specifically, the contractor shall register at www.eSRS.gov, and shall submit reports electronically within 30 days after the close of each calendar period indicated below:

Calendar Period Report Due Date Send To:

10/01 – 03/31 ISR * 4/30 Contracting Officer

04/01 – 9/30 ISR * 10/30 Contracting Officer

10/01 – 9/30 SSR * 10/30 1. Contracting Officer

2. Associate

Administrator Office of Enterprise Development (E) **

*The ISR is the “Subcontracting Report for Individual Contracts” and is submitted semi-annually as shown above. An ISR must also http://www.esrs.gov/ be submitted at the time of contract completion. The SSR is the “Summary Subcontracting Report” and is submitted annually as shown; it will include data on all contracts with GSA. Refer to contract clause FAR 52.219-9, Small Business Subcontracting Plan.

** This is janice.keys@gsa.gov

6. The contractor agrees to maintain the following types of records to document compliance with this subcontracting plan:

(a) Business source lists, guides, and other data identifying small, small disadvantaged, small women-owned, HUBZone small, Veteran-Owned and Service- Disabled Veteran-Owned small businesses.

(b) Organizations contacted for small, small disadvantaged, women-owned small, HUBZone small, Veteran-owned and Service-disabled Veteran-owned small business sources.

(c) On a contract-by-contract basis, records on all subcontract solicitations over $100,000 shall indicate

(1) whether small businesses were solicited,

(2) whether small disadvantaged businesses were solicited,

(3) whether small women-owned businesses were solicited,

(4) whether HUBZone small businesses were solicited,

(5) whether veteran owned businesses were solicited,

(6) whether service disabled veteran owned businesses were solicited,

(7) reasons for the failure of these businesses to receive the subcontract award, and

(8) if applicable, reasons why these businesses were not solicited.

(d) Records to support other outreach efforts (contacts with small, minority, and women-owned business associations, attendance to minority business procurement fairs, etc.).

(e) Records to support internal activities used to monitor subcontract compliance (workshops, seminars, training programs).

(f) On a contract-by-contract basis, records to support award data submitted to the Government to include name, address, and business size of subcontractor.

(g) Records to be maintained in addition to the above are as follows:

Signed:

Typed Name:

Title:

Date:

Plan Accepted By:

Contracting Officer

Date

REVIEWED:

Regional Small Business Technical Advisor

Date

REVIEWED:

SBA's PCR (Procurement Center Rep)

Date

NOTE TO CONTRACTING OFFICER: Upon incorporation of this plan into the contract, indicate here the estimated value of the contract: