Pre Proposal Agenda.pdf

Indefinite Delivery / Indefinite QuantityIndefinite Delivery / Indefinite Quantity

Multiple Award Construction Term Contract withMultiple Award Construction Term Contract with

Design Build CapabilitiesDesign Build Capabilities

SOLICITATION NO.: GSSOLICITATION NO.: GS--03P03P--1010--AZAZ--CC--00130013

Welcome and IntroductionsWelcome and Introductions

Renee Domurat - Contracting OfficerContracting Officer

Javier Perez - Contract SpecialistContract Specialist

Contracting OfficerContracting Officer’’s Technical Representatives Technical Representative

• Kyle Wiest * Brian Koehler

• James Begley * Erike DeVeyra

• Michael Trotter * David Manning

AgendaAgenda

Welcome / Introduction

* Opening Remarks –

* General Information/Overview/Points of Contact –

* Handling Pre-proposal Conference Questions –

* Solicitation Highlights\Source Selection Procedures

* Security

OverviewOverview

• The purpose of the Pre-Proposal Conference is to provide firms with information regarding Solicitation GS-03-P-08-AZ-C-0013.

• These slides are not to be interpreted as a comprehensive description of all requirements of the solicitation.

• The Pre-Proposal Conference Sign-in Sheet and Amendments will be posted on the web within 2 working days.

• To the extent there are any inconsistencies between this briefing and the contract solicitation, the contract solicitation governs.

• Fedbizopps.gov (www.fedbizopps.gov) website is considered the official website in retrieving amendments to the solicitation.

Points of ContactPoints of Contact

Contracting Officer: Renee Domurat

E-mail address: Renee.Domurat@gsa.gov

Phone: 215-446-4684

Contract Specialist: Javier Perez

Email address: javier.perez@gsa.gov

Phone: 215-446-4704

QuestionsQuestions

• Questions can be asked during this conference; however, any response to verbal questions during the conference shall not be construed as an official answer.

• After the conference, interested parties may submit additional questions or comments via email at: javier.perez@gsa.gov

• Responses to written questions received by the Contracting Officer or Contract Specialist will be published on www.Fedbizopps.gov. These answers are considered “official” answers.

• the Contracting Specialist will publish the questions and answers in an amendment on Fedbizopps.gov

Solicitation HighlightsSolicitation Highlights

• It is the Offeror’s responsibility to monitor the Fedbizopps.gov website for updates and amendments. http://www.fedbizopps.gov.

• Contract Type: Firm Fixed Price (FFP)

– Contract will be an IDIQ contract with delivery orders

• Method of Competition: Full and Open competition.

• NAICS Code: 236220 – Commercial and Institutional Building Construction

• Period of Performance: One Year Base + four (4) one- year options.

Indefinite Delivery/Indefinite Quantity ContractIndefinite Delivery/Indefinite Quantity Contract

(IDIQ)(IDIQ)

What is an Indefinite Delivery/Indefinite Quantity Contract ?

An IDIQ contract allow the government to acquire an indefinite quantity, within stated limits, of supplies or services during a fixed period, with deliveries or performance to be scheduled by placing orders with the contractor.

How is it used ?

Ordering Officials/Contracting Officers issue request for proposal (RFP) against the IDIQ contract. The RFP is then competed among the competing firms within the IDIQ contract. Based on the Government requirements, firms then submit their proposals using the line item prices and/or lump sum pricing. Firms can position their chances of winning by discounting the line item prices. The winning firm is then issued a task orders for the requirement.

Indefinite Delivery/Indefinite Quantity ContractIndefinite Delivery/Indefinite Quantity Contract

Request for Proposal FormatRequest for Proposal Format ––

Section C101Section C101-- Construction Contract AgreementConstruction Contract Agreement --becomes thebecomes the final contractfinal contract

Section C201Section C201-- is incorporated by referenceis incorporated by reference

Section C201Section C201-- II. ProposalsII. Proposals

• A. Contents of Proposal

• B. Price Proposal

• C. Technical Proposal

Request for ProposalRequest for Proposal

Section C201 – Solicitation Documents:

• Standard Form (SF) 1442 – Solicitation Offer and Award

• Offeror needs to complete Blocks 12-31

• Acknowledgement of Amendments

NOTE: The proposal is not considered a valid offer unless the SF1442 is signed by a representative of the entity making the offer [e.g. if forming a new legal entity to perform the contract such as an LLC, signature of individual representing the legal entity is required vice the signatures of the representatives of each of the individual companies].

Section C201

– Tab B - Contract Line Item Prices (CLIN) for the initial base year and option year pricing.

– Offerors shall provide their total estimated Proposal, for the base year line item prices, and the extended prices for options I through IV

• Minimum Quantity - $25,000

• Maximum Quantity - Unlimited

Note : The approximate value of construction services anticipated to be performed over the entire life of the contract (base plus options) is not to exceed $40,000,000.00

Section C201 II. Proposals – Instructions to Offerors:

• Instructions to Offerors – Competitive Acquisitions (Open to all business Concerns)

• Number of Awards; 3 to 7 awards anticipated. However, the Government reserves the right to make any number of awards, or no award, if considered to be in the Government's best interest to do so.

• General Instructions – II.B.4.3 Size of Printed Material Submissions

Proposal shall be tabbed and submitted in a three (3) ring binder in the following format

– Volume I – Price/Cost Proposal

• Tab A – 1442,

• Tab B – Bid Sheet,

• Tab C – Reps and Certs,

• Tab D- Proposal Data Sheet,

• Tab E – Bid Bond

• Tab F – Pre Award Information

– Volume II – Technical Proposal

• Factor 1 : Past Performance on Similar Projects

• Factor 2 : Key Personnel Qualifications

• Factor 3 : Small Disadvantage Business Participation

Volume II – Technical Proposal – II.C.1

Factor 1: Past Performance on Similar Project

– Demonstrate their construction experience in fully occupied office space by providing a list of three (3) completed projects within the past five (5) years in dollar value between $100,000.00 and $2,500,000.00.

Note : If a contractor submits a design-build project as on of their three (3) projects, and if the owner reference /evaluation rates the offeror as good or excellent, the design build project will be rated more favorable by the SSEB than a project that just involved construction and was rated good o excellent by the owner.

Volume II –Technical Proposal – II.C.1 (Cont’d)

Factor 2: Key Personnel Qualifications

• Offerors will be requested to identify key personnel for the project team and their responsibilities.

• Key Personnel are limited to the contract manager and their primary Project Manager that will be used on the deliver orders against this term contract.

Volume II –Technical Proposal – II.C.1 (Cont’d)

Factor 3: Small Disadvantage Business Participation

– Offeror’s proposal will be evaluated on the Extend of Participation of Small Disadvantage Business (SBD) Concerns.

Evaluation will be based on the extend to which the offeror will perform contract requirements utilizing small disadvantage business concerns in the NAICS 236220 Code.

– Name of SBD firms

– Targets for SDB participation, expressed in dollars and percentage of total contract value.

Procurement ProcessProcurement Process –– SourceSource Selection ProcessSelection Process

1.) Receipt and evaluation of technical and price proposals.

2.) Determination of the competitive range based on price proposals and technical qualifications.

3.) Receipt and evaluation of final offers.*

*Award may be made without discussions. If discussions are deemed necessary by the Contracting Officer, upon completion of any discussions, the Contracting Officer shall issue to all offerors still within the competitive range, a request for final offers. When these offers are received, a final technical evaluation will be performed to see if the revisions affect the technical merits of the proposals. The final evaluation will be governed by the same rules and considerations as those applied to the evaluation of the initial technical proposals.

SecuritySecurity

All successful awardees will have to go through the security clearance process. The contractors will be responsible for acquiring security clearances as part of the contract.

SecuritySecurity

Security Clearances: Contractor shall comply with the following requirements pertaining to security clearances.

(i) All personnel performing work under the Contract on the Project site must obtain an Enter on Duty (EOD) determination before they will be granted access to the site.

(ii) To obtain an EOD determination, Contractor shall submit for all such personnel fingerprints on Form FD258 and a completed Contractor Information Worksheet (CIW).

(iii) In addition, all such personnel who will be on site 6 months or longer must apply for and receive clearance in accordance with Homeland Security Presidential Directive 12 (HSPD-12).

(iv) Information concerning these requirements can be found at:

www.gsa.gov/Portal/gsa/ep/contentView.do?contentType=GSA_BASIC&contentId=2 5562&noc=T

Due DateDue Date

Proposals are due April 15, 2010

Reminders –

1. Technical proposal are limited to 10 pages (response to Factor 1, 2, & 3)

2. Explain approach, list documents to be submitted,and summarize document content, where appropriate

3. The Government intends to award contracts to multiple responsible offerors whose proposals are responsible

Frequently Asked QuestionsFrequently Asked Questions

Q.1 How do you determine the option year pricing in relations to the Davis Bacon Rates? How can I determine the future pricing for Davis Bacon Rate?

A.1 Firms must make a business decision in forecasting the wage rates for the option years. Because wage rates cannot be predicted for future years, a firm must use their business experience and judgment when estimating the price for the option years.

Q.2 Are there other Federal buildings that are not listed within the proposal package?

A.2 Yes.

Contractors may be issued task orders for work to be performed in locations other than those listed in C201, however, all work to be performed will be within the geographic locations specified in this solicitation (PA, NJ & DE).

Q.3 Price Breakdown — Line Item pricing;

a. After the contract is awarded, are the line-item prices negotiable or are they set for each task order(s) ?

b. When a task order is placed, what determines if the line-item prices are going to be used or if there will be negotiated line items ?

A.3 The prices submitted on the proposal are a set price for the line items. Task Order issued off the term contract will dictate what line items are utilized when a proposal is being considered.

Delivery orders will detail each item of work requested by the ordering official. Non-line item work may also be required and shall be negotiated to include all labor, equipment, supplies and necessary materials to perform all work required.

In order to maximize the probability of award, previously negotiated line items and non-line items are allowed to be discounted. The discount will apply to all subsequent modification pricing for that project. The scope of work will dictate if a lump sump pricing or line item pricing will be used.

Q.4 Who are the incumbent contractors ?

A.4

– AMI General Contracting Inc;

– Elliot-Lewis;

– Omega Service Maintenance Corp

– S.J. Thomas Co., Inc,

– Oak Environmental Consultants, Inc ;

– Kedar Corporation, formerly S&G Electric;

Q.5 Can we submit projects as part of the Technical Proposal greater than $2,500,000.00?

A.5 Offerors are required to provide a list of three, and no more than three, successful projects completed within the past five years, that are similar in dollar value (between $100,000 and $2.5 million).

Yes. Contractors may submit projects in excess of $2.5 million at their discretion.

QuestionsQuestions……..