Phase_I_-_DB201_-_The_Solicitation.pdf

GSA Solicitation No. GS-02P-15-DT-C-0122

Document: DB201-1 /APR 2015 (The Solicitation) Pages 1 of 18

Design Build Contract for the new Federal Building in San Juan, PR The Solicitation, Phase 1 – Request for Qualifications

552.219-71 Notice to Offerors of Subcontracting Plan Requirements (MAR 2012)

The General Services Administration (GSA) is committed to assuring that maximum practicable opportunity is provided to small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns to participate in the performance of this contract consistent with its efficient performance. GSA expects any subcontracting plan submitted pursuant to FAR 52.219-9, Small Business Subcontracting Plan, to reflect this commitment. Consequently, an offeror, other than a small business concern, before being awarded a contract exceeding $650,000 ($1,500,000 for construction), must demonstrate that its subcontracting plan represents a creative and innovative program for involving small, HUBZone small, small disadvantaged, women-owned, veteran-owned, and service-disabled veteran owned small business concerns as subcontractors in the performance of this contract.

Notice of Apprenticeship Programs

GSA is promoting the use of registered apprenticeship programs on this project. An Apprenticeship Plan is required after the award.

Notice of Equal Employment Opportunity (EEO) Compliance Plan

GSA has partnered with the Department of Labor to ensure compliance with equal employment opportunity requirements that apply to this project. An EEO Compliance Plan is required after the award.

Table of Contents

I. General Information A. The Project B. The Solicitation and Contract C. List of Phase 1 Solicitation Documents D. Authorized Representatives E. Pre-Proposal Conference F. Estimated Price Range/Budget Amount G. Questions Regarding Phase 1 H. Receipt of Qualifications

II. Proposals A. Proposal Contents B. Proposal Format C. Technical Proposal D. Other Information to Submit with Proposal E. Requirements for Joint Venture Offerors

III. General Provisions A. Availability of Funds B. Notice to Small Business Firms C. Information Concerning the Disclosure of Solicitation Results

(The Solicitation) Pages 2 of 18

D. Affirmative Procurement Program E. Notice Concerning Preparation of Proposals F. Bond Requirements (Phase 2 Requirement) G. Contractor Performance Information H. Safeguarding Documents Designated as Sensitive But Unclassified I.

IV. FAR/GSAR Solicitation Provisions To be issued in Phase 2

V. Additional Solicitation Provisions and Instructions A. Small Business Subcontracting Plan B. Additional Provisions

VI. Method of Award A. Evaluation of Phase 1 Proposals B. Evaluation of Phase 2 Proposals C. Determination of Responsibility D. Price Reasonableness E. Unbalanced Prices F. Total Evaluated Price G. Non-Price Factors H. Evaluation of Joint Venture Offerors

(The Solicitation) Pages 3 of 18

I. General Information

I.A. The Project

This project is for the design and construction of a new federal facility consisting of an office building, technical services annex and parking garage. The planned project delivery is Design- Build. The project site is located within the existing Federal campus at 150 Calle Charles F.

Chardon in Hato Rey which is a couple of blocks east of the Milla de Oro banking district of Puerto Rico. Within the Federal Campus, the project site is partially located in an existing parking lot and is adjacent to the Degetau Federal building and Rainforest Kids childcare center. The total size of the Federal campus is approximately 27 acres. The agency has been allotted up to six acres for their new facility. This project will provide the agency with a new facility to meet the agency’s current and future needs.

The agency requirements include:

Office space and a technical support annex Full Time Employees: 376

USF: 118,725

RSF: 148,465

GSF: 154,611

Parking: 320 surface parking spaces

The GSA Program of Requirements details the requirements for the Federal portion of the Project Site and the GSA occupied space within the new facility, including:

Visitor parking: 95 spaces with visitor pedestrian circulation outside the Federal Site

Federal parking: Minimum of 180 surface spaces Drainage, landscaping and vehicular and pedestrian circulation improvements GSA building management and joint use space (such as concession stand and operation and maintenance spaces) within the new building.

The overall project objectives include:

Consolidate the agency San Juan Field Office from two existing locations

(offices in Hato Rey and annex in Guaynabo) into a single location.

Provide the agency with a facility that meets their current security requirements at the prescribed ISC level four (4) security criteria, including all set back, perimeter security, progressive collapse and blast resistance requirements.

Provide the agency with a facility that meets their expanding mission in a space efficient manner.

Provide a facility that complies with the requirements of the GSA PBS P-100 Provide a LEED Gold facility.

Provide a facility that meets the agency’s functional needs, makes a distinct architectural statement, and meets the objectives of the Design Excellence program.

Project priorities in order of importance are: Budget, Scope, and Schedule.

Project priorities and their relative importance will be considered when making decisions affecting the project.

Provide a cost effective, energy efficient facility that meets the long-term

(The Solicitation) Pages 4 of 18 needs of the agency.

Minimize impact to the adjacent childcare facility.

Enhance the adjacent Federal site.

Maintain the daily operations for the Degetau Federal Building and the

Nazario Courthouse during all phases of the project I.B. The Solicitation and Contract

(1) This procurement is being conducted using the two phase selection process found in FAR

36.3. Qualification proposals will be evaluated in Phase 1 to determine which offerors will submit proposals for Phase 2. One contract will be awarded using competitive negotiation. In Phase 1, GSA will select a short list of the most highly qualified offerors and request that those offerors submit Phase 2 proposals. All responsible sources may submit a Phase 1 proposal. A maximum of 5 firms will be selected to submit Phase 2 proposals. Only those selected offerors are authorized to submit Phase 2 proposals. Those offerors not selected for participation in Phase 2 will be notified in accordance with FAR 15.503(a). In Phase 2, Offerors may submit a price proposal subject to the Project Labor Agreement (PLA) requirements set forth in the Phase 2 solicitation (a PLA proposal), a price proposal not subject to the PLA requirements set forth in the Phase 2 solicitation, or both. Any price proposal submitted in Phase 2 shall clearly identify whether it is subject to such PLA requirements.

(2) This Solicitation sets forth requirements for Phase 1 qualifications proposals and the evaluation factors for Phase 2 proposals for a Contract to construct the Project. Proposals conforming to the Solicitation requirements will be evaluated in accordance with the Method of Award set forth herein. The Government will award the Contract to the selected Offeror, subject to the conditions set forth herein. In consideration for the preparation of the Phase 2 proposal, GSA will pay a stipend.

(3) Neither the Solicitation nor any part of an Offeror's proposal shall be part of the Contract except to the extent expressly incorporated therein by the Contracting Officer.

I.C. List of Phase 1 Solicitation Documents

The Solicitation Documents are comprised of:

(1) The Solicitation - Phase 1

(2) Offeror Representations and Certifications Form

(3) Standard Form (SF) 1442 – Solicitation Offer and Award

(4) Draft of The Agreement

(5) The Statement of Work

(6) Past Performance Questionnaire

(7) Subcontracting Methodology Form

I.D. Authorized Representatives

The following individuals are designated as the authorized GSA representatives under this Solicitation:

(1) Contracting Officer

Name: Stephen Kohri/Contracting Officer Address: General Services Administration

Public Buildings Service

(The Solicitation) Pages 5 of 18

20 N. 8 th

Street, 8 th

Floor Philadelphia, PA 19107

Telephone: 215-446-5762 Email: Stephen.kohri@gsa.gov

(2) Alternate Point of Contact

Name/Title: Mark Lewandowski/Supervisory Contracting Officer Address: General Services Administration

Public Buildings Service 20 N. 8 th Street, 9 th Floor

Philadelphia, PA 19107 Telephone: (215) 446-4576

Email: Mark.lewandowski@gsa.gov

I.E. Pre-Proposal Conference & Small Business Outreach

(1) A pre-proposal conference regarding this Solicitation is scheduled as follows:

Date: June 10, 2015 Time: 8:30 AM Eastern Standard Time (EST)

Location: Administración de Asuntos Energéticos Training Center 209 Manuel Camuñas Street w/ César González Ave.

Tres Monjitas Industrial Park Hato Rey, PR

(2) Interested parties must notify the Contracting Officer for further information about attendance and to confirm location, time, and date. Only those parties who have notified the Contracting Officer and provided necessary information in advance of the meeting will be allowed to attend. To request a reasonable accommodation due to a disability, contact the Contracting Officer.

I.F. Estimated Price Range or Budget Amount

The estimated price range for the Project is between $50,000,000 and $100,000,000.

I.G. Questions Regarding Phase 1 Submit all questions regarding the Phase 1 to the Contracting Officer on or before 06/17/2015 to the following email address: SJFederalBuilding@gsa.gov. Any responses provided by GSA will be posted on FedBizOpps as an Amendment to the Solicitation.

I.H. Receipt of Qualifications

(1) In order to be considered for Phase 2 and award, Phase 1 qualifications proposals conforming to the requirements of this Solicitation must be received at the following office no later than 3:00 pm local time on the following date and at the following address:

Date: July 7, 2015 Address: General Services Administration

Public Buildings Service 20 North 8 th Street, 8 th Floor (Code 3PQ)

Philadelphia, PA 19107 Attn: Stephen Kohri

(The Solicitation) Pages 6 of 18

(2) All submittals must clearly indicate the solicitation number.

(3) Offers sent by commercial package delivery and hand delivery shall be deemed received as of the date and time of delivery to the office designated for receipt of offers. Offers sent by facsimile will not be accepted.

(4) Offers sent by United States Mail shall be deemed timely if delivered to the address of the office designated for receipt of offers on or before the date established for receipt of offers.

II. Proposals

II.A. Proposal Content

Proposals shall consist of the following documents, completed and executed in accordance with this Phase 1 Solicitation:

(1) Technical Proposal

(2) Other Documents as Required

II.B. Proposal Format Offerors are encouraged to make their proposals only as voluminous as is necessary to respond to the preparation instructions set forth in the solicitation. In addition, notice should be taken of any size or page limitations specified in the instructions below.

The Phase 1 technical submission must contain all of the necessary information to address the evaluation factors as set forth in the solicitation including evidence of bonding capacity. It must be submitted typed on non-reduced 8-1/2” x 11” pages using font size 12 with 1” margins on all four sides. Any forms and charts must be clearly labeled and referenced and are not subject to the font size limitation. The Government encourages the offeror to print the proposal double-sided so as to be environmentally responsible. Each side of paper with print is considered one page of text. The Phase 1 proposal should be submitted as a single volume in a loose-leaf notebook.

Submit the original and ten (10) copies along with one (1) CD of the Qualifications Proposal. The Qualifications Proposal shall consist of the following:

1) Technical Qualifications

a. Lead Designer

b. Prior Experience on Relevant Projects

c. Past Performance on Relevant Projects

d. Qualifications/Experience of Key Personnel & Organization Structure

e. Subcontracting Methodology

2) Representations and Certifications (GSA Form C301)

3) Proof of Bonding Capacity of $50 million

II.C. Technical Proposal

Proposals must address the technical approach, technical qualifications, and the other Phase 1 evaluation factors stated herein. Any proposal that does not meet all of the following criteria will be rejected as unresponsive.

DEFINITIONS:

(The Solicitation) Pages 7 of 18

Definition of a Similar Size and Complexity Project Similar Size and Complexity Projects are those that are new construction facilities with a minimum of 100,000 GSF and have reached substantial completion in the past 10 years. Projects will be considered more similar if they exhibit some or all of the following characteristics. Characteristics below are listed in descending order of importance:

Design/Build delivery method Located on a Caribbean Island Law Enforcement Agency Complies with the P100 Office Building ISC security levels LEED certification EISA 2007 Compliant Includes a Vehicle Maintenance Facility Constrained Construction Site

Definition of a Similar Design Project The design of a project of similar size and complexity as stated above.

Definition of Design-Build Similarity Design-Build means combining design and construction in a single contract. The prime contractor could be a single entity, including a Joint Venture consisting of a General Contractor and A/E.

1. FACTOR 1 - LEAD DESIGNER (25%)

Sub-factor 1.A: Lead Designer Profile and Portfolio Description This factor considers the lead designer’s credentials and quality of project experience on projects of similar size and complexity.

Standard for evaluation The requirements of this factor are met when:

A. Credentials are complete (education, work history) and all time periods registered;

B. Designer demonstrates history of dedication to clients with complex building projects;

C. Designs demonstrate a response to specific client requirements and criteria; and D. Designs demonstrate a consistently high level of exploration, rigor and personal commitment to design excellence.

Submittal Requirements A. Provide a biographical sketch of the Lead Designer, including education, professional experience, and recognition for design efforts inclusive of the portfolio examples. Identify and describe areas of responsibility and commitment to each project. Maximum of (3) three pages.

B. Lead Designer's portfolio of no more than (3) three complex building projects completed in the last (10) years, with particular focus on high performance green building and technical innovation. For each project, the narrative should address the design approach with salient features and discuss how the client's program, functional, image, mission, economic, schedule and operational objects were satisfied by the overall design/planning solution. This section of the proposal should

(The Solicitation) Pages 8 of 18 include tangible evidence such as certificates, awards, peer recognition, etc.

demonstrating design excellence, and provide a client reference contact for each project, including name, title, address email, phone and fax numbers. For each project, the proposal may include a representative floor plan, a site plan, a rendered 3-D model, a building section, other appropriate drawings, and photographs. Each project is allotted a maximum of (7) seven pages.

Additional favorable consideration may be given for experience on:

More than one project of Similar Scope and Complexity Projects in Puerto Rico

Sub-factor 1.B: Lead Designer's Philosophy & Design Intent Description This factor considers the lead designer’s flexibility and attitude toward design.

Standard for evaluation This criterion will be a measured based on the following:

A. The Lead Designer’s flexibility and imaginative attitude toward design with the constraints of various public and private projects

B. The Lead Designer's recognition of unique aspects of the subject project and a description of their design approach

Submittal Requirements The Offeror shall submit a statement in the Lead Designer's own words regarding the parameters of an overall design philosophy; his/her approach to the challenge of public architecture, collaborative design processes and related issues on this specific project;

parameters that may apply in creating high performance, environmentally sustainable workplace environments; and a commitment to integrated and sustainable design. This section shall not exceed (5) five pages in length.

2. FACTOR 2 - PRIOR EXPERIENCE ON RELEVANT PROJECTS (25%)

This factor evaluates the experience of the offeror in providing similar design and construction services.

Standard for Evaluation This factor considers the extent of the Offeror’s prior experience in providing similar services. The Offeror must demonstrate successful experience on 4-6 projects, substantially completed in the last ten (10) years. Two (2) of the projects are required to show the prime contractor’s (or joint venture’s) prior experience and two (2) projects are required for the A/E Firm. Items to note:

A. The Prime Contractor (or Joint Venture) and A/E can be submitted under the same project. Jointly submitted projects are permitted to count against the number of submissions required for both the Prime Contractor and the A/E Firm.

B. At least one project must be identified as a design-build project for each of the below entities:

1) Prime Contractor (or Joint Venture)

2) A/E Firm

C. For Joint Ventures, projects may be submitted for the Joint Venture as an entity or for individual members of the joint venture. All firms in a Joint Venture arrangement

(The Solicitation) Pages 9 of 18 must display prior experience under this factor either as an individual firm or Joint Venture.

This factor will be evaluated based upon the written response to the RFQ by the Offeror and the prior experience demonstrated by the presented projects. Projects of Similar Scope and Complexity will be rated more favorably than projects that are less similar. Similarly, projects on which the Design Builder and the Design Team, including the Lead Designer, worked together will be rated more favorably than projects on which they did not.

Additional favorable consideration may be given for experience on:

More than one project of Similar Scope and Complexity Projects located in Puerto Rico

Submittal Requirements For each project presented in relation to this factor, the Offeror must explain how the characteristics of the submitted project relate to the characteristics of the project described in this solicitation. This section is limited to a maximum of thirty (30) pages. For each project presented the Offeror shall submit the following data/information:

A. Project title B. Location of project C. Services provided by the offeror (design/build, design only, construction only, etc.)

D. The Offeror’s level of authority on the project (prime contractor, joint venture partner, major subcontractor, etc.)

E. Total dollar value of the project (awarded price and final contract price) F. Dollar value of the Offeror’s effort on the project G. Type of contract (e.g. firm fixed price, cost reimbursable, incentive fee, award fee, time and materials, CMc, etc.)

H. Dates of contract start and completion I. Facility details, including type of facility, tenant mission and population, square footage, security level, LEED certification, etc.

J. A Narrative explaining how the characteristics of the submitted project relate to the characteristics of project described in this solicitation.

K. Name, title, address, phone number and email address of the customer contact and building owner who can attest to the quality of the work provided. (It is incumbent upon the offeror to ensure the information submitted is current and accurate).

3. FACTOR 3 - PAST PERFORMANCE ON RELEVANT PROJECTS (20%)

This factor evaluates recent past performance for both the Design Builder and the A&E Design Team, including Lead Designer. It measures the quality of the Offeror’s collective experience in performing projects similar in size, scope and complexity to the one described in the solicitation.

Standard for Evaluation In evaluating past performance, the SSEB may consider the following:

A. The Government will utilize the project information submitted under Factor #1 - Lead Designer and Factor #2 - Prior Experience on Relevant Projects above in addition to other available sources to assess the quality of work performed on relevant projects.

The evaluation will include: an assessment of the overall quality of past

(The Solicitation) Pages 10 of 18 performance; record of conforming to contract requirements and to standards of good workmanship; the adherence to contract schedules, including the administrative aspects of performance; the responsiveness of management; the history of reasonable and cooperative behavior and commitment to customer satisfaction; the business-like concern for the interest of the customer and; the Offeror’s overall performance on their contracts.

B. In addition to the information in the Offeror’s proposal itself, the Government will consider information obtained through interviews with the Offeror’s customers and/or the building's owner or a representative of the owner. The Government may consider the past performance of managers, key personnel or other affiliates playing a significant role in contract performance.

C. In addition to any information contained in or referred to in the Offeror’s proposal, the Government may consider the past performance of the offeror or its team members on any other projects performed within the past (10) years of which the Government has knowledge. The Government has no obligation to ensure that an equal number of references are obtained for each offeror.

D. The Offeror’s safety record will be a consideration under this factor and will be evaluated based upon responses to the Past Performance Questionnaire.

E. An Offeror who has no record of past performance will receive a neutral rating.

F. If GSA receives negative past performance information, the offeror may be given an opportunity to respond.

Submittal Requirements

A. Two references, including name, address, telephone number, and email address for each project identified for the Lead Designer in Factor 1.A.

B. Offerors shall have references submit one Past Performance Questionnaire for each project identified in Factor 2. For projects in Factor 2 - that are used for both the prime contractor and the A/E firm, a Past Performance Evaluation Survey will be required for each firm for the one project. References should fax the completed Past Performance Questionnaire to Stephen Kohri’s attention at 215-446-6171 by July 7, 2015 no later than (3:00pm EST). Surveys submitted directly by an offeror will not be considered. The Government reserves the right to contact the identified references provided in an Offeror’s proposal should a survey not be received by the date proposals are due.

4. FACTOR 4 - QUALIFICATIONS/EXPERIENCE OF KEY PERSONNEL &

ORGANIZATIONAL STRUCTURE (20%)

This factor will assess the qualifications of the general contractor, lead design firm and key project team members for successfully performing this project. In addition, the Government will assess the Offeror’s organizational structure used to deliver the project.

Standard for Evaluation This factor considers the Offeror’s Key Personnel and Team Organization. The Offeror must demonstrate a project team that is staffed with key personnel experienced on projects of similar scope and complexity. Experience, professional certifications, awards and other pertinent information will be examined. Team organizations designed to facilitate the integration of design and construction activities will be judged more favorably than proposals reflecting less experience and less understanding of the design-build process.

(The Solicitation) Pages 11 of 18

Offeror’s proposed Team members will be evaluated as to their qualifications and experience in all areas necessary to effectively perform the required work.

Additional favorable consideration may be given for experience on:

More than one project of Similar Scope and Complexity Projects located in Puerto Rico

Submittal Requirements The requirements for this factor are met when the offeror provides the following:

A. Organization Chart - Provide a project Design Build Team chart identifying how the design-builder will organize and staff the project from project award and inception of design through construction completion. The chart should identify the title of key positions in the organization, and the names of the persons proposed to fill those positions. At a minimum, the chart should address design management, project management, project superintendence, quality assurance/control (both design and construction), and project controls. The reporting relationships between these functions and the company's senior management should also be defined.

B. Staffing Matrix – Provide a staffing matrix that identifies each key personnel listed in your Organization Chart. The matrix shall identify all phases and major activities occurring in those phases from project award to close-out. The matrix shall identify whether the personnel are full time or part time in the respective activity and identify where the personnel are physically located.

C. Project Organization Narrative – The narrative shall explain how the various team members will work together and the methodology and processes that will be used to manage the project. It should define the roles, responsibilities and authority delegated to the incumbent of each position, and discuss how work flows through the organization. (10 Page limit)

D. Qualifications of Key Personnel – At a minimum, provide a no more than two (2) page resume for each person identified below. Supplement the required resumes with additional Key Personnel as defined by the Offeror and depicted in the organization chart. Key Personnel should have at least seven (7) years of relevant experience. (30 page limit)

1. Resumes for each KEY PERSONNEL shall include at least the following:

a. Level of education

b. Special training

c. Professional registrations and accreditations

d. Highlight previous work experience relevant to this project

e. Identify proposed duties in the project

f. Identify the individual as a consultant or firm employee and list the firm that employs this key person (i.e. A/E firm, Sub consultant, DB Contractor, Subcontractor).

g. State how long each key personnel has worked for their current employer.

2. Minimum Key Personnel to be submitted:

a. A&E Design Team shall include:

1) Project Manager

2) Lead Mechanical Designer

3) Lead Electrical Designer

(The Solicitation) Pages 12 of 18

4) Lead Structural Designer

5) Lead Civil Designer

b. Design Builder shall include:

1) Project Executive

2) Project Manager

3) Construction Superintendent(s)

4) MEP Coordinator

5) Quality Control Coordinator

5. FACTOR 5 – SUBCONTRACTING METHODOLOGY (10%)

This factor is designed to ensure that this GSA commitment is brought to the attention of the prospective offerors. This factor measures the extent to which the offeror will perform contract requirements utilizing small business concerns in the NAICS Code 236220. This portion of the proposal will be evaluated on the extent of planned participation of small business concerns in terms of the value of the total acquisition. Small Business Concerns may perform work with their own forces or subcontract work to other small businesses to demonstrate their commitment to small business. Offerors will also be evaluated on their proposed outreach efforts that will be taken to assure their commitment to small business.

Standard for Evaluation Offerors must demonstrate their commitment to providing the maximum practicable opportunity to small, HUBZone small, small disadvantaged, women-owned small, veteran-owned and service-disabled veteran-owned small business concerns, and provide a detailed description of the methodology of how subcontractors will be selected for this project.

Submittal Requirements The rating for this evaluation factor will be based on an assessment of the probability that the resultant contract will achieve the proposed commitments as described below.

It will be based on three things: (1) proposed small business subcontracting goals for this procurement, (2) narrative describing your firm’s outreach program for small businesses, and (3) narrative describing how your firm will maximize competition and select subcontractors that provide best value. The offeror will be required to use the Subcontracting Methodology Form provided as part of this solicitation..

Note: In accordance with FAR 19.702(a)(1), the apparent successful offeror shall be required to submit an acceptable subcontracting plan prior to award Subcontracting plans are not required from small business concerns.

The standard is met when:

A Subcontracting Methodology Form is submitted that indicates how the firm will maximize competition and select subcontractors that provide best value. The plan must also indicate how the firm intends to fulfill the socioeconomic subcontracting goals identified in the solicitation.

(The Solicitation) Pages 13 of 18

II.D. Other Information to Submit with Proposal

(1) Proof of Registration in the System for Award Management (https://www.sam.gov)

(2) Proof of Bonding Capacity to $50,000,000 for a single project.

II.E. Requirements for Joint Venture Offerors

(1) All offers submitted by joint ventures must include a copy of the joint venture agreement which fully discloses the legal identity of each member of the joint venture, the relationship between the members, the form of ownership of each member, and any limitations on liability or authority for each member.

(2) An authorized representative of each member of the joint venture must sign the submission accompanying an offer regardless of any agency relationship established between the members.

(3) Representations and certifications, financial information, and past performance information must be submitted for each member of the joint venture.

III. General Provisions

III.A. Availability of Funds

Issuance of this Solicitation does not warrant that funds are presently available for award of a Contract. Award of the Contract shall be subject to the availability of appropriated funds, and the Government shall incur no obligation under this Solicitation in advance of such time as funds are made available to the Contracting Officer for the purpose of Contract award.

III.B. Requests for Clarification or Interpretation

The Government will attempt to answer all requests for clarifications or interpretations of the Solicitation Documents prior to the date set for receipt of offers, but will not warrant that all such requests will be answered within 15 calendar days. Therefore, prospective Offerors should make such requests not less than 15 calendar days prior to the date set for receipt of offers.

III.C. Notice to Small Business Firms

A program for the purpose of assisting qualified small business concerns in obtaining certain bid, payment, or performance bonds that are otherwise not obtainable is available through the Small Business Administration (SBA) (www.sba.gov). For information concerning SBA's surety bond guarantee assistance, contact your SBA District Office.

III.D. Information Concerning the Disclosure of Solicitation Results

This acquisition is being conducted under the provisions of FAR Part 15 as a negotiated procurement. In accordance with FAR 3.104 and FAR 15.207, after receipt of proposals, no information regarding the identity of those submitting offers, the number of offers received, or the information contained in such offers will made available until after award except as provided by FAR 15.503.

III.E. Affirmative Procurement Program

GSA has implemented an Affirmative Procurement Program (APP) intended to maximize the use of recovered materials, environmentally preferable, and bio-based products. Offerors should familiarize themselves with the requirements for using and reporting on the use of such

(The Solicitation) Pages 14 of 18 materials in performance as set forth in the Agreement. Refer to clauses FAR 52.204-4 requiring double sided printing on recycled paper for all reports and FAR 52.223-10 encouraging vendors to practice waste reduction.

III.F. Notice Concerning Preparation of Proposals

Offerors are cautioned to carefully read the entire Solicitation and the Agreement to be included in the Contract contemplated by the Solicitation in order to be fully aware of all requirements and clauses in the contemplated Contract. Verify that all blanks requiring information to be supplied in an Offer have been properly filled out, that all pricing and other numerical data is accurately calculated, and that all copies of the Offer contain the same information.

III.G. Bond Requirements (Phase 2 Requirement)

If a bid guarantee is required to be submitted with your offer, any contract awarded will require a performance bond as specified in the Agreement. Offerors who utilize individual sureties should note the requirement for a certified, audited, financial statement for each person acting as an individual surety under clause FAR 52.228-1 Bid Guarantee and the requirements of clause FAR 52.228-11 Pledge of Assets.

III.H. Contractor Performance Information

(1) Evaluating Contractor Performance: The General Services Administration is using the Contractor Performance Assessment Reporting System (CPARS) module as the secure, confidential, information management tool to facilitate the performance evaluation process.

CPARS enables a comprehensive evaluation by capturing comments from both GSA and the contractor. The website for CPARS is http://www.cpars.gov

Completed CPARS evaluations are sent to the Past Performance Information Retrieval System (PPIRS) which may then be used by Federal acquisition community for use in making source selection decisions. PPIRS assists acquisition officials by serving as the single source for contractor past performance data.

(2) CPARS Registration: Each award requiring an evaluation must be registered in CPARS.

The contractor will receive several automated emails. Within thirty days of award, the contractor will receive an e-mail that contains user account information, as well as the applicable contract and order number(s) assigned. Contractors will be granted one user account to access all evaluations.

(3) Contractor CPARS Training: Contractors may sign up for CPARS training. A schedule of classes will be posted to the CPARS training site (http://www.cpars.gov/allapps/cpcbtdlf.htm) and updated as needed.

(4) Contractor Representative (CR) Role: All evaluations will be sent the Contractor Representative (CR) named on your award. The CR will be able to access CPARS to review and comment on the evaluation. If your CR is not already in the CPARS system, the contracting officer will request the name and email address of the person that will be responsible for the CR role on your award.

Once an evaluation is ready to be released the CR will receive an email alerting them the evaluation is ready for their review and comment. The email will indicate the time frame the CR has to respond to the evaluation; however, the CR may return the evaluation earlier than this date.

GSA shall provide for review at a level above the contracting officer (i.e., contracting director) to consider any disagreement between GSA and the contractor regarding GSA’s evaluation of the

(The Solicitation) Pages 15 of 18 contractor. Based on the review, the individual at a level above the contracting officer will issue the ultimate conclusion on the performance evaluation.

Copies of the evaluations, contractor responses, and review comments, if any, will be retained as part of the contract file.

III.I. Safeguarding Documents Designated as Sensitive But Unclassified

Certain information contained in the Solicitation Documents may have been designated as Sensitive but Unclassified (SBU) building information. With respect to such information, Offerors shall agree to the terms for receipt of such information, as set forth in the provision “Administrative Matters” in Section III of the Agreement, as a condition of receipt of such information.

IV. FAR/GSAR Solicitation Provisions

To be issued with Phase 2 Solicitation.

V. Additional Solicitation Provisions and Instructions

V.A. Additional Provisions

A. Debriefing – Hours of Operation

SUBMISSION OF REQUESTS FOR DEBRIEFINGS - GSA’S HOURS OF OPERATION.

GSA’s hours of operation are 8:00 AM to 4:30 PM EST. Requests for preaward debriefings postmarked or otherwise submitted after 4:30 PM will be considered submitted the following business day. Requests for postaward debriefings delivered after 4:30 PM will be considered received and filed the following business day.

VI. Method of Award

VI.A. Evaluation of Phase 1 Proposals

The Government will evaluate Phase 1 proposals based on the following evaluation factors and short list a maximum of five offerors to submit Phase 2 proposals:

(1) Lead Designer (25%) - This factor will measure the lead designer’s credentials and quality of project experience on projects of similar size and complexity.

(2) Prior Experience on Relevant Projects (25%) - This factor will measure the number of opportunities the offeror has had to learn by doing. The Government will examine the breadth, depth and relevance of the offeror’s prior experience in performing projects similar in size, scope and complexity to the one described in the solicitation.

(3) Past Performance on Relevant Projects (20%) – This factor will measure the quality of the offeror's collective experience in performing projects similar in size, scope and complexity to the one described in the solicitation. The quality of both the design and construction efforts associated with past projects will be evaluated. The Government will utilize the project information submitted under Prior Experience above and other available sources to assess the relevance and quality of work performed on similar projects. Evidence of past performance as a team will be viewed as an asset.

(4) Qualifications/Experience of Key Personnel & Organizational Structure (20%) – The Government will assess the qualifications of key project team members (design and construction) for successfully performing this project. Experience, professional certifications, (The Solicitation) Pages 16 of 18 awards and other pertinent information will be examined. In addition, the Government will assess the offeror’s understanding of the project by examining its proposed management plan, organization chart and narrative description of its approach to delivering a project of this magnitude and complexity.

(5) Subcontracting Methodology (10%) - GSA is committed to providing to the maximum extent practicable for these socio-economic businesses to receive federal contracting opportunities. This factor is designed to ensure that this GSA commitment is brought to the attention of the prospective offerors. This factor measures the extent to which the offeror will perform contract requirements utilizing small business concerns in the NAICS Code 236220.

This portion of the proposal will be evaluated on the extent of planned participation of small business concerns in terms of the value of the total acquisition. Small Business Concerns may perform work with their own forces or subcontract work to other small businesses to demonstrate their commitment to small business. Offerors will also be evaluated on their proposed outreach efforts that will be taken to assure their commitment to small business.

VI.B. Evaluation of Phase 2 Proposals

The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be most advantageous to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following Phase 2 non-price factors shall be used to evaluate offers:

(1) Preliminary Design Concept – 60%

(2) Project Management and Delivery Plan – 30%

(3) Project Labor Agreement – 10%

VI.C. Determination of Responsibility

In order to be considered responsible, an Offeror must demonstrate that it meets the requirements of FAR 9.104-1. The Contracting Officer's determination of an Offeror's responsibility or non-responsibility may be based upon any information obtained by the Contracting Officer, and is independent of the evaluation of offers set forth herein.

VI.D. Price Reasonableness

In Phase 2, the proposed prices will be evaluated for reasonableness. Price reasonableness determines whether an Offeror’s price is too high. Analysis of price proposals will be performed using one or more of the techniques defined in FAR 15.404 in order to determine price reasonableness. Normally, price reasonableness is established through adequate price competition, but may also be determined through price analysis techniques as described in FAR 15.404-1. Notwithstanding anything to the contrary in this solicitation and for the avoidance of doubt, the Government will not perform a price realism analysis of the Offeror’s proposal.

VI.E. Unbalanced Prices

Phase 2 offers must include balanced prices. Unbalanced pricing may increase performance risk and could result in payment of unreasonably high prices. Unbalanced pricing exists when, despite an acceptable total evaluated price, the price of one or more contract line items is significantly over or understated as indicated by the application of price analysis techniques. All offers with separately priced line items or subline items shall be analyzed to determine if the prices are unbalanced. If price analysis techniques indicate that an offer is unbalanced, the contracting officer shall: (i) Consider the risks to the Government associated with the unbalanced pricing in determining the competitive range and in making the source selection

(The Solicitation) Pages 17 of 18 decision; and (ii) Consider whether award of the contract will result in paying unreasonably high prices for contract performance. An offer may be rejected if the contracting officer determines that the lack of balance poses an unacceptable risk to the Government.

VI.F. Total Evaluated Price

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s). Total Evaluated Price shall be calculated using the prices indicated in the Phase 2 Price Proposal using the formula in the Phase 2 Solicitation.

VI.G. Non-Price Factors

1) Preliminary Design Concept - The Government will evaluate the offeror’s project understanding and abilities through both written and oral examination.

(a) Written Plan – The narrative statements and drawings is an opportunity to demonstrate their project understanding and abilities by providing the following deliverables:

Overall Design concept, including site, facility & systems designs Energy Efficiency Sustainability Maintainability Safety Building Information Modeling (BIM) Guiding Principles for Federal Leadership in High Performance and

Sustainable buildings Requirements for LEED Gold certification

(b) Oral Presentation – To allow offerors an opportunity to further demonstrate their project understanding and abilities, the Government will invite Phase 2 offerors to give oral presentations to augment the written information submitted under this factor. The offeror will be expected to provide a clear and concise overview of their Preliminary Design Concept in relation to the project requirements and to provide clear and concise responses to pertinent questions posed by members of the Government’s evaluation team.

(2) Project Management and Delivery Plan – The Government will evaluate the offeror’s understanding of the project through both written and oral examination:

(a) Written Plan – The written Project Management and Delivery Plan is an opportunity for the offeror to demonstrate its project understanding by addressing the following topics:

The offeror’s overall approach to managing and delivering the project within the stated budgetary and time constraints

Significant project risks and their mitigation Quality control Project schedule Cost and change management

(The Solicitation) Pages 18 of 18

(b) Oral Presentation – To allow offerors an opportunity to further demonstrate their project understanding and abilities, the Government will invite Phase 2 offerors to give oral presentations to augment the written information submitted under this factor. The offeror will be expected to provide clear and concise responses to pertinent questions posed by members of the Government’s evaluation team.

(3) Project Labor Agreement – In accordance with GSA Procurement Information Bulletin 10-04, this factor will be included to evaluate the offeror’s intent with respect to employing a project labor agreement (PLA). A proposal submitted subject to a PLA will be given full credit under this factor. A proposal submitted that is not subject to a PLA will be given zero credit under this factor.

VI.H. Evaluation of Joint Venture Offerors

In the evaluation of responsibility and non-price factors, information submitted for a party to the joint venture will only be evaluated to the extent that the terms of the joint venture agreement do not limit such party's performance or financial obligations as a party to the Contract contemplated by this Solicitation.