02_04_2008SECTION008000SupplementaryConditions.pdf

SECTION 008000 - SUPPLEMENTARY CONDITIONS

PART 1 - GENERAL

1.1 GENERAL

A. REQUIREMENTS: General requirements of the contract include furnishing all labor and materials and performing all work for the Exterior Façade Cleaning and Repairs, James T. Foley US Courthouse, Albany, New York, as shown in the Specifications and Drawings.

B. GENERAL CONDITIONS: Whenever the term "General Conditions" is used in the specification, it refers to the FAR and GSAM provisions and clauses provided in the solicitation.

C. CLAUSES AND PROVISIONS: The designation FAR and GSAM in the clauses and provisions refer to the sources of the clauses which provide for their use. FAR refers to the Federal Acquisition Regulations and GSAM refers to the General Services Administration Acquisition Manuel. The FAR is published in Title 48 of the Code of Federal Regulations, Chapter 1 (48 CFR 1). The GSAM appears in Chapter 5 of Title 48 (48 CFR 5). Occasionally, the term "Alternate" appears in a title. This term reflects the selected alternate wording of the particular clause or provision which appears in the FAR or GSAR.

1.2 BONDS AND INSURANCE

A. INSURANCE: Refer to FAR 52.228-5 "Insurance - Work on Government Installation" in clause section 00700. The coverage specified in subsection 28.307-2 of the Federal Acquisition Regulations is the minimum insurance required.

B. BID BOND: Refer to FAR 52.228-1 "Bid Guarantee" in clause section

00100.

C. PERFORMANCE AND PAYMENT BONDS: Refer to FAR 52.228-15

"Performance and Payment Bonds--Construction" in clause section 00700.

1.3 LIQUIDATED DAMAGES

A. Refer to FAR 52.211-12. If the Contractor fails to complete all contract work within the time period specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $944.00 for each calendar day of delay that all contract work is not completed.

1.4 PERIOD OF PERFORMANCE

The government intends to make an award by 30 June 2008. Upon receipt of bonds and insurance, the government shall issue a limited Notice to Proceed allowing for the security clearance process and for construction submittals to begin. The physical construction work to be performed on this project shall begin with the issuance of the final NTP, which shall be issued on or about 01 May 2009 and continue for a 210-day construction period.

1.5 SECURITY REQUIREMENTS

A. Refer to attached guidance for Security Clearances. If an individual is participating in any activity as part of this contract, they must pass Department of Homeland Security/Federal Protective Service clearance requirements; prior to the commencement of on-site work. The Contractor shall submit required fingerprint cards and statements of personal history within 3 weeks following the Notice of Award. The Contractor is advised that the estimated Government processing time for granting of security clearances is approximately 45 days. The required completion date of the project will be 210 days after issuance of the final Notice to Proceed For the construction period. It is the contractor’s responsibility to ensure accurate and timely completed security clearance packages are submitted for review. It is also the responsibility of the Contractor to anticipate factors which may make its proposed personnel unsuitable for clearance. Failure of the Contractor to follow the above procedures or if the contractor submits an excessive number of unsuitable personnel, may result in issuance of a cure notice or other enforcement action under the terms and conditions of the contract. The Government may take such enforcement actions at any time following award.

1.6 SITE VISIT

In accordance with FAR 52.236-27 Alternate I Site Visit (Construction) Feb 1995, the site visit for this project is scheduled for 26 Feb 2008 at 10am. Participants are asked to meet in the main lobby of the James T. Foley US Courthouse, 445 Broadway, Albany, NY 12207. This is the only site visit that will be conducted. This site visit is not mandatory but it is recommended. Questions may be submitted prior to the site visit in writing via e-mail at heidi.crawley@gsa.gov

1.7 PROPOSAL REQUIREMENTS/BASIS OF AWARD

Award will be made to the lowest priced offeror determined to have met the acceptability standards set forth in the technical evaluation factors below. The lowest price shall be determined by the aggregate of base task and all optional tasks. The prices for CLINs 0008, 0009, 0010, and 0011 shall be evaluated using the following assumptions:

CLIN 0008 100 units CLIN 0009 100 units CLIN 0010 500 Linear Feet CLIN 0011 100 units

These assumptions are for evaluation purposes and do not indicate actual quantities or guarantee minimum or maximum quantities for these CLINs.

The successful offeror must meet all other material requirements of the Request for Proposal.

A. Contractor shall submit separate price and technical proposals.

The technical proposal shall be organized such that all elements described in paragraph B below can be readily identified and evaluated. The technical proposal should be free of general marketing information or other extraneous material not directly responsive to the solicitation requirements.

One original and two duplicates of the proposal shall be provided in hard copy. Facsimile or e-mail submissions will not be accepted.

Submit proposal packages to:

GSA-PBS Upstate Acquisition Heidi Crawley –Contract Specialist 100 S. Clinton St., Room 1350 Box 7005 Syracuse, NY 13261

B. TECHNICAL EVALUATION FACTORS

The Government will evaluate each offeror’s technical proposal based on the four factors listed below.

B.1 EXPERIENCE ON SIMILAR PROJECTS

The government intends to evaluate each offeror’s experience in performing services similar to the requirements in the solicitation.

B.1.1 STANDARD OF EVALUATION

The Experience factor will be evaluated based on the degree to which the offeror’s:

a. Experience reflects/identifies experience on at least three projects that are similar in size, scope, and complexity to the requirements contained in Section 011000 of the solicitation;

b. Three projects submitted in response to this solicitation are each valued at $500,000 or more;

c. Experience reflects current (performed within the last three [3] years) experience and the Offeror’s roles and responsibilities are similar in size, scope and complexity to the requirements contained in Section 011000 of the solicitation.

d. Experience reflects the Offeror’s ability to coordinate construction projects and coordinate and schedule various trades being used during the project and;

e. The offorers ability to use competent sub-contractors and effective quality control.

B.1.2 PROPOSAL CONTENTS – EXPERIENCE FACTOR

For each project, the contractor shall provide a summary narrative, not to exceed one page in length, identifying and describing the building undergoing restoration, whether or not the building is on the National Historic Register, specific responsibilities of offeror, general scope of work of the project, dollar value of the project, trades involved, unusual conditions encountered, any problems experienced in performing the contract, resolution of any problem(s), and specific trades required in performance of the project. The contractor should ensure that all of the points of contact are aware that they will be contacted. For each project, contractors must include:

• Name and address of the government agency or building owner.

• Description of work performed.

• Name and telephone number of the contracting officer and the contracting officer's technical representative or building owner and owner’s project manager.

B.2 PAST PERFORMANCE

The government intends to evaluate each offeror’s past performance in performing services similar to the requirements in the solicitation.

B.2.1 STANDARD OF EVALUATION

The government will evaluate a contractor’s past performance based on the degree to which the:

a. Past performance examples reflect performance of projects similar in size and complexity to the requirements in Section 011000 of the solicitation. In conducting the past performance assessment, the Government may use data obtained from other sources, as well as that provided in the proposal. While the Government may elect to consider data obtained from other sources, the burden of providing thorough and complete information rests with the offeror.

b. Past Performance references are current (performed during the last three [3] years) and the degree to which the contractor's role and responsibilities under the projects are similar in size and complexity to the requirements contained in the statement of work.

c. In the case of a contractor without a record of past performance, the contractor will be evaluated neither favorably nor unfavorably on past performance.

B.2.2 PROPOSAL CONTENTS – PAST PERFORMANCE FACTOR

The contractor shall provide Past Performance References/Examples for three [3] projects performed within the last [3] years by the business unit that will perform this effort. These three projects [3] must be similar in size and complexity to the requirements identified in Section 011000 of the solicitation. The contractor should ensure that all of the points of contact are aware that they will be contacted. For each project, contractors must include:

• Name and address of the government agency or building owner.

• Description of work performed.

• Name and telephone number of the contracting officer and the contracting officer's technical representative or building owner and owner’s project manager.

B.3 TECHNICAL APPROACH

The government plans to evaluate each offeror’s technical approach with respect to technical approach.

B.3.1 STANDARD OF EVALUATION

The Technical Approach will be evaluated to assess the degree to which it reflects and clearly demonstrates:

a. The contractor’s effective, efficient, feasible, and practical level of understanding of the specifications and drawing requirements by addressing the offeror’s proposed scheduling of major disciplines in particular those areas described in Section 011000 with minimal risk, and innovative and cost effective ideas by submitting a preliminary schedule;

b. The contractor’s methodology for ensuring capable project management;

c. The contractor’s methodology for completing a restoration project on an historically significant building;

d. Clear lines of communication between the Contractor’s team and the Government, for timely problem identification, mitigation and resolution; and

e. Use of competent sub-contractors and effective quality control.

B.3.2 PROPOSAL CONTENTS – TECHNICAL APPROACH FACTOR

The offeror shall providea summary of its proposed technical approach, not to exceed five [5] pages, clearly demonstrating an understanding of the specifications and drawing requirements by submitting a proposed scheduling of major disciplines as part of a preliminary schedule. The technical proposal shall also include the methods that will be used to ensure capable project management including the contractor’s methodology of completing a restoration project on an historically significant building, use of competent sub-contractors and effective quality control. The technical proposal shall include its methodology for ensuring clear lines of communication between the contractor’s team and the Government, for timely problem identification, mitigation and resolution.

The technical proposal should be free of general marketing information or other extraneous material not directly responsive to the solicitation requirements.

B.4 QUALIFICATION OF KEY PERSONNEL

B.4.1 STANDARD OF EVALUATION

The government shall evaluate to the degree which the resumes of the key personnel identified demonstrate that each has managed/coordinated projects of similar size, scope and complexity to the one contemplated by the solicitation and has demonstrated that all key personnel have no less than 5 years experience in historic restoration construction projects and at least 3 years in a managerial or supervisory level position.

B.4.2 PROPOSAL CONTENTS – QUALIFICATION OF KEY

PERSONNEL FACTOR

The offeror shall submit individual resumes of all key personnel proposed relating to the specialized experience identified in Section 013100 of this Solicitation and the qualifications of the person or persons being proposed for that position. Resumes should demonstrate that the individual proposed as a key person on this project has a thorough knowledge of historical restoration. The resume should also contain a description of duties and responsibilities performed by the individual on the last three (3) similar projects on which he/she was employed and indicate the duties the individual will be performing on this project. Resumes must provide dates of employment with construction contractors, or related companies and must provide names of supervisors along with contact telephone numbers.

Similar means the same in size, scope, and complexity as that contemplated in this solicitation. The Contractor shall represent that all key personnel meet the requirements of the Solicitation, including security clearance requirements. The Contractor shall represent that the key personnel named are available to begin work on the start date designated in see above section 1.4 Period of Performance.

C. PRICE PROPOSAL

C.1 EVALUATION of PRICE

The price proposal shall consist of the offerors best price for the base task and all 6 optional tasks as well as unit prices for the 4 IDIQ line items.

The offeror’s price proposal shall be evaluated on the aggregate price of the base task and all the optional tasks. The IDIQ line items shall be evaluated on the following quantities which shall be used for the evaluation and are no guarantee of the minimum or maximum quantities which shall be ordered during the performance of this contract.

The prices for CLINs 0008, 0009, 0010, and 0011 shall be evaluated using the following assumptions:

CLIN 0008 100 units CLIN 0009 100 units CLIN 0010 500 Linear Feet CLIN 0011 100 units

The offeror shall submit fixed prices according to the schedule of line items.

D. AWARD ON INITIAL PROPOSAL

In accordance with FAR 15.306(a)(3) the Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror’s initial proposal should contain the offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 008000