Preproposal Minutes Post.pdf

GSA New England Region

U.S. General Services Administration Thomas P. O'Neill, Jr. Federal Building 10 Causeway Street Boston, MA 02222 www.gsa.gov

PRE-PROPOSAL MEETING MINUTES

RFP GS-01P-12-BZ-D-0015

Multiple Award, Indefinite Delivery/Indefinite Quantity (IDIQ) Contract for Construction Services for GSA Owned Federal Facilities in Vermont

The pre-proposal meeting was held at 10:00 AM on Wednesday, June 27, 2012. All parties met at the Montpelier POCH, Montpelier, VT..

Agenda

Introductions

Ground Rules

Proposal Process Overview

Project Scope Overview and Prospective Contract Requirements

Evaluation Criteria

Conclusion

Welcome and Introductions

John Sarnoski, Contract Specialist Donna Maffeo, Contracting Officer Judith Bowen, Project Architect Travis Bonnet, Construction Representative Alan Bombardier, Construction Representative Tom Eberhardt, Property Manager

Ground rules

1. No statements, remarks or explanations made by a Government representative during this pre-proposal conference nor the minutes furnished to offerors can change the written provisions of the Request for Proposal (RFP).

2. Terms and conditions of the solicitation remain unchanged unless an amendment is issued which incorporates any possible changes discussed or alluded to during today’s pre-proposal conference. All amendments will be posted on FedBizOpps (www.fedbizopps.gov). Make sure to check FedBizOpps before submitting an offer.

3. All questions, whether technical or administrative, must be submitted in writing to John Sarnoski, john.sarnoski@gsa.gov with a copy to Donna Maffeo, mailto:robert.budlong@gsa.gov

10 Causeway Street Boston, MA 02222 www.gsa.gov donna.maffeo@gsa.gov. All questions and answers will be published in FedBizOpps.

Proposal Process Overview

1. This procurement will use Source Selection (FAR 15.3) procedures and an offeror will be selected based on the best value to the Government. Awards may be made on initial offers, without discussions.

2. The due date for receipt of proposals is 17 July 2012 at 1:00 PM EDT.

Faxed or electronically submitted proposals are NOT acceptable. Each Offeror assumes full responsibility for ensuring that its proposal is received on or before the specified date and time. Proposals shall be good for a period of ninety (90) calendar days.

3. Proposals must be received by the date and time state in the solicitation, or amendment, at the Thomas P. O'Neil Federal Building, 10 Causeway Street, Boston, MA 02222 (Attn: John Sarnoski).

4. This procurement is a 100% Small Business set-aside. The NAICS Code is 236220 (Commercial and Institutional Building Construction ). The Small Business Standard Size is $33.5 million.

5. Period of Performance and Options: The Period of Performance for the ID/IQ contract is for a base 1 year period with four 1 year Option Periods. The Demonstration Project requires substantial completion 180 calendar days after Notice to Proceed.

6. Site Visits: A site visit of the 3rd floor of the Montpelier POCH (the location of the Demonstration Project) will be conducted immediately following this meeting. No other site visits are anticipated.

7. This solicitation requires offerors to submit two separate packages with their proposal. Submit an original with 4 copies.

a. Price and Business Proposal.

b.Technical Proposal.

8. Section K, 552.203-72: Provision is a new Representation attached to Section K. It is not part of ORCA. It must be filled out and submitted with your proposal.

mailto:donna.maffeo@gsa.gov

10 Causeway Street Boston, MA 02222 www.gsa.gov

9. Any questions must be submitted, in writing to john.sarnoski@gsa.gov. The final date for submission of questions will be 10 July 2012.

Project Scope Overview and Prospective Contract Requirements

1. This is a solicitation for award of approximately 5 Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts for construction services in the State of Vermont.

Successful Offerors will be awarded an ID/IQ contract with a minimum guarantee of $2000.00. The term of the ID/IQ contract will be one (1) base year with four (4), one year options.

2. As suitable projects arise, they will be competed among all ID/IQ contract holders with award to the Contractor whose proposal is most advantageous to the Government. These contracts will provide the Government a means to contract for construction, alteration, and repair and will provide the Government a means for expedited procurement and a way to maximize the use of commercial requirement definition and commercial practices of construction. The Contractor will be expected to handle multiple projects simultaneously without compromising timeliness of delivery and quality of service. The size of projects offered under the ID/IQ contracts will range from $3000.00 to $2.79M, with the majority of the projects ranging between $50,000 and $300,000.00.

3. In order to evaluate proposals for award of the ID/IQ contract, we will be evaluating your proposal to complete a “Demonstration Project”. This “Demonstration Project “will be the first task order issued under your ID/IQ contract.

4. The “Demonstration Project is for the renovation of the 3rd floor of the Montpelier

POCH located at 87 State Street, Montpelier, VT. The complete specification and drawing package for the project is contained as Volume 3 of the RFP. The estimated cost of this project is between $1,000,000.00 and $2,790,000.00.

5. HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities. This includes E-QIP (Electronic Questionnaires for Investigations Processing) requirements that contractors will have to comply with.

10 Causeway Street Boston, MA 02222 www.gsa.gov

6. In addition, be advised that the specifications and drawings for the Demonstration Project are considered “Sensitive but Unclassified” information and as such are subject to the safeguards outlined in the RFP at III.A.14(g).

Evaluation Criteria

1. The technical evaluation criteria that will be considered are Past Performance, Experience, Management Plan, Environmental Considerations Plan and Price.

2. Technical Factors are listed in descending order of importance. All evaluation factors other than cost or price, when combined, are approximately equal to price. The importance of price should not be minimized since as technical proposals become more equal in merit, the total evaluated price becomes more important. In addition, in the scoring of the technical factors, validated SDVO Firms will be given a 2 point preference in the numerical score for the Experience Factor.

3. Price will be evaluated based on the “Demonstration Project” only. Regarding the demonstration project, you must propose all costs necessary to complete the work in accordance with the Contract Documents, including, but not limited to, the cost of work performed by subcontractors and consultants, indirect costs, fees, expenses, taxes, and profit.

4. You should note that a pricing worksheet has been provided as Attachment D to the RFP which must be completed and submitted along with the SF 1442 as part of your proposal. This worksheet provides a format for your price proposal and must be followed and submitted as the basis for your price proposal. While there are various cost elements listed on the template, you are free to either use or not use those elements, just as you are free to add additional elements that you feel are needed as long as you maintain the pricing format. Lump sum pricing for elements will not be accepted for measurable work e.g. Carpeting 1LS @ $xxxx.xx. Unit pricing is required for all elements where it is available.

5. Contractor Teaming Arrangements: If you are planning to propose as a Joint Venture or Teaming Agreement be sure to review the requirements for specific information that must be provided.

6. Award of the contract for the “Demonstration Project” and additional ID/IQ contracts will be based upon the best value to the government price and technical factors considered.

7. FAR Clause 52.212-1 (Incorporated by reference) Please review this clause. The Government reserves the right to award without discussions, so provide the best

10 Causeway Street Boston, MA 02222 possible initial proposal.

Conclusion

- The final submission date for questions is July 10, 2012. Questions must be submitted via email to john.sarnoski@gsa.gov.

- Proposals are due by 1:00 P.M. EST on July 17, 2012.

- The projected contract award is September 1, 2012.

- Meeting was adjourned and walk through was started.

QUESTIONS

1. Q: Would it be possible to have another site visit so that we can show our subcontractors the site?

A: There will be one final site visit conducted on 5 Jul 2012 at 10:00AM.

If you plan to attend, you must notify John Sarnoski

(john.sarnoski@gsa.gov) No Later Than 2 Jul 2012. This will be the final opportunity to visit the site.

2. Q: Are “as-built” drawings available?

A: The drawings which were provided depict existing conditions.

3. Q: Will Senator Leahy be in residence during the renovation?

A: You should proceed as though the 3rd floor will be partially occupied during the renovation.

4. Q: Will second floor be occupied during the project?

A: Yes, work on the second floor will have to be after hours. Review the specs and drawings to determine the extent of the second floor work.

5. For demo, can a dumpster be put off corner? Will there be trash chutes allowed?

A: There is some flexibility, but location of dumpster and all work set-up will have to be coordinated with Contracting Officer’s Representative at start of project.

mailto:john.sarnoski@gsa.gov

10 Causeway Street Boston, MA 02222

PRE-PROPOSAL CONFERENCE

27 June 2012

Name Company Address Email

Justin Townshend

Cornerstone Woburn, MA klafferty@cornerstoneserv.com

James McGrath CTS Inc. Chelsea, MA jmcgrath@c-t-s-inc.com

Phil Russo CTS Inc. Chelsea, MA prusso@c-t-s-inc.com

Piyush Patel Kallidus Technologies

Lowell, MA ppatel@kallidustech.com

Divyang Patel Kallidus Technologies

Lowell, MA dpatel@kallidustech.com

Don Ennis EF Wall Inc. Barre, VT dennis@efwall.com

Thomas Rivait ECI S. Burlington, VT mdrescher@ecivt.com

Brian Cusik Icarus Construction Services

Worcester, MA bcusick@ icarusconstructionservices.com

George Remick KMK Construction

Eliot, ME fremick@kmkconstructioninc.com

10 Causeway Street Boston, MA 02222

27 June 2012

Name Company Address Email

Al Simard E&S Electric Colchester, VT alsimard@eselectriccompany.com

Bob Lord EF Wall Barre, VT rlord@efwall.com

Vic Menard Integrity Communication

Williston, VT vicmenard@integritycomm.com

Paul Sipple NECCO Inc. Waitsfield, VT necco@gmavt.net

Brittany Richard

Persaud Companies Inc.

Bethesda, MD brichard@persaudco.com

Michael Baines Summit Catamount

Construction

Berlin, VT mbaines@summit-vt.com

Wayne Bramer Tommy Bramer&Son GC

Louisville, KY wbramer@ tommybramerandsonllc.com

James Levesque

KMK

Construction

Eliot, ME jlevesque@kmkconstruction.com

Peter Williams Williams Building Co.

W. Yarmouth, MA pete@williamsbuildingco.com

Dean Zoecklein

CCI Highgate, VT dzoecklein@cci-alliance.com