Green Village RFP.docx

Smithsonian Institution Request for Proposals Design-Build

Solicitation No: 33330221RF0010024 for

Green Village Cottages and Site Improvements Smithsonian Environmental Research Center 647 Contees Wharf Road Edgewater, MD 21037

Issue Date: May 13, 2021 Due Date: June 15, 2021

Issuing Office:

Smithsonian Institution Office of Contracting (OCon) P.O. Box 37012 MRC 1200 Washington, DC 20013

Contracting Officer (CO), address for Fed Ex and UPS delivery: Smithsonian Institution Office of Contracting & Personal Property Management 600 Maryland Ave., SW, Suite 500E Washington, DC 20024

Additional information may be obtained ONLY by contacting Jasmine E. Price, Contract Specialist, OCon&PPM, pricej@si.edu

SF Project No: 1282111

TABLE OF CONTENTS

Part 2

General Requirements

Attachments:

A. Design-Build Requirements & Bridging Documents

i. Final Site Infrastructure Improvements Construction Drawings dated March 5, 2021

ii. Final Site Infrastructure Improvements Construction Specifications dated March 5, 2021

iii. Proposed Cottages Design Narrative & Program Requirements dated March 17, 2021

iv. Proposed Cottages Preliminary Drawings dated March 12, 2020

B. SI Special Conditions for Architect/Engineer Services

C. SI Building Information Modelling (BIM) Guidelines

D. SI Division One for Construction

E. Fire Protection and Life Safety Design Manual

Preface

This Request for Proposal (RFP) consists of four parts. Part 1 contains typical contractual forms, procedures, bidding instructions, bond information, clauses and wage decisions. Part 2 contains general contract administrative and execution requirements including, but not limited to, safety, design criteria and process, quality control, security, schedule, invoicing, design and construction oversight processes. Attachments contain project requirements, specific scope items, preliminary drawings, specifications, and contain project background for information only.

RFP

PART 1 - PROPOSAL FORMS and DOCUMENTS

CONTENTS

SECTION 1: Project Requirements

SECTION 2: Submittal Requirements

SF Project No. 1282111

SECTION 1: PROJECT REQUIREMENTS

1.0 Project Overview

This Request for Proposals (RFP) is issued by the Smithsonian Institution (SI) hereinafter referred to as the "Smithsonian", in order to obtain the services of a Design-Build Contractor, also referred to as Offeror or Contractor, who shall be singularly responsible to satisfy the terms of the resulting contract. This contract will provide Design-Build services for the design and construction of two (2) to six (6) Cottages and construction of previously designed site infrastructure improvements at the Smithsonian Environmental Research Center, 647 Contees Wharf Road, Edgewater, MD 21037, as described herein and in the Part 2 General Requirements and all Attachments.

The contract will be a Firm Fixed-Price Contract as specified under FAR Subpart 16.2. The contractor for this project will be competitively chosen using Source Selection procedures in accordance with FAR Subpart 15. SI will evaluate all responses using the criteria stated herein.

All of the requirements that the successful Offeror must meet concerning this project are set forth in detail in the Solicitation Documents included with this Request for Proposal. Upon the receipt of Cost and Schedule Proposals and the selection of a successful Offeror, the Smithsonian Institution will execute a Design/Build construction contract.

This Request for Proposal (RFP) is intended to provide all Offerors with sufficient information to enable them to prepare and submit offers for cost and schedule review and consideration by the Smithsonian Institution.

This solicitation neither commits the Smithsonian Institution to pay any proposal preparation costs nor obligates the Smithsonian to procure or contract for construction or any other services. It shall not be construed as authorization to proceed with or be reimbursed for any of the costs for any of the work specified herein.

Offerors may attend a pre-proposal meeting to be conducted at the site. The pre-proposal meeting will be scheduled and announced by the Contracting Officer. Offerors who would like a tour of the site after the pre-proposal meeting may contact Ray Jones, Construction Division, Office of Planning Design & Construction, 202-345-2293. Offerors are strongly encouraged to inspect the site prior to submitting a proposal, as information concerning the site may be useful in preparing offers. Failure to visit the site will not constitute a basis for a claim for change due to differing site conditions, when visiting the site would have provided the Offeror an opportunity to compare the physical site against the drawings and specifications.

1.1 Organization of RFP

Part 1 Proposal Forms and Documents of this RFP is composed of the following Sections:

Section 1 Project Requirements, Section 2 Submittal Requirements, and Attachments.

1.2 Services to be Provided

The services for this project will include, but are not limited to, serving as the Architect/Engineer of Record, preparing construction documents, and general construction services for the project. It shall be the responsibility of the Offeror to design and construct this project under SI's design and construction excellence guidelines and complete construction while meeting all the specified project requirements.

1.2.1 The scope of Design Phase Services will require at a minimum: professional Architectural, Engineering, and related consulting services for Cottages construction documents submitted at 35%, 100% and Final, specifications, cost estimates, schedules, computer-aided design and drafting (CADD), BIM Model, includes all construction.

1.2.2 The scope of services includes the securing of all necessary permits and approvals for constructing the project, unless noted otherwise herein.

1.2.2.1 Maryland Department of the Environment (MDE): The SI has submitted the Green Village Site Infrastructure Improvements construction documents to MDE. Permit approvals are pending. Once obtained, the MDE issued permits will be provided to the successful Contractor.

1.2.3 The scope of Construction services will require at a minimum: demolition, site preparation and improvements, site utilities (including domestic water, reuse/fire protection water, sanitary sewer, drainage and stormwater management, electrical, fire alarm, security and telecom), paving, residential cottages (including electrical, mechanical, plumbing, fire protection, fire alarm, security system), modular construction, passive house construction, administration of the construction contract and all subcontracts, coordination of regular construction meetings, scheduling, maintaining of construction records, including daily logs and monthly reports, monitoring of construction costs, all services included in the contract documents, systems commissioning, warranties and guarantees and other required supplemental services as required under the contract.

1.2.4 The Contractor shall provide professional, technical, administrative, and clerical personnel as needed to perform all required services including, but not limited to, those described in this Solicitation.

1.3 Project Summary

The purpose of this Request for Proposals (RFP) is to select a Design-Build Contractor to provide all labor, materials, tools, equipment and services necessary to complete the design and construction of the Green Village Cottages and Site Improvements at the Smithsonian Environmental Research Center, 647 Contees Wharf Road, Edgewater, MD 21037.

This work includes construction of the following key components as documented in the Green Village Site Infrastructure Improvements Final Construction Documents dated March 5, 2021:

BASE BID:

Construction of Site Infrastructure Improvements

This work includes construction of the following key components:

· Demolition / Selective Demolition

· Civil/Site Work

· Road Work

· Drainage and Stormwater Management

· Sediment & Erosion Control

· Site Utilities including:

· Domestic Water

· Reuse/Fire Protection Water

· Sanitary Sewer

· Electrical

· Smithsonian Security Systems

· Telecommunication Systems

· Fire Alarm Systems

Design of all Six (6) Cottages and Construction of Cottages #1 & #2 ONLY This work includes design and construction of the following key components for the Green Village Cottages:

· Civil/Site Work

· Domestic Water

· Reuse/Fire Protection Water

· Sanitary Sewer

· Electrical

· Mechanical

· Plumbing

· Smithsonian Security Systems

· Telecommunication Systems

· Fire Alarm Systems

· Slab on Grade

· Exterior shell

· Roofing

· Interior partitions

· Modular Pre-Fabricated Construction

· Passive House Design and Construction

OPTION 1: Construct Cottages #3 & #4 This work includes construction of the following key components for the Green Village Cottages:

· Civil/Site Work

· Domestic Water

· Reuse/Fire Protection Water

· Sanitary Sewer

· Electrical

· Mechanical

· Plumbing

· Smithsonian Security Systems

· Telecommunication Systems

· Fire Alarm Systems

· Slab on Grade

· Exterior shell

· Roofing

· Interior partitions

· Modular Pre-Fabricated Construction

· Passive House Construction

OPTION 2: Construct Cottages #5 & #6 This work includes construction of the following key components for the Green Village Cottages:

· Civil/Site Work

· Domestic Water

· Reuse/Fire Protection Water

· Sanitary Sewer

· Electrical

· Mechanical

· Plumbing

· Smithsonian Security Systems

· Telecommunication Systems

· Fire Alarm Systems

· Slab on Grade

· Exterior shell

· Roofing

· Interior partitions

· Modular Pre-Fabricated Construction

· Passive House Construction

The Design-Build Contractor shall have a full understanding of the project, its contract documents, and Smithsonian construction contracting and contract administration.

The Design-Build Contractor shall have complete responsibility for design and construction of the Green Village Cottages and construction of the Site Improvements, including timely delivery within the required project completion date and budget (award).

1.4 Summary of Acquisition Strategy

The Smithsonian intends to award a firm-fixed price Design-Build Contract based on the Federal Acquisition Regulation (FAR) Design/build Selection Procedure, FAR Subpart 36.3, Source Selection Procedures, FAR subpart 15.3, in conjunction with the "Best Value” process.

A best value concept will be applied for evaluation of offers and selection of the successful Offeror for this procurement. The best value approach provides the opportunity to select an Offeror who is not necessarily the lowest-priced or the highest technically-ranked. SI will select the proposal that represents the best value based on the evaluation of technical factors and price, with technical factors being weighed more heavily than price. Therefore, the Offeror's proposal should contain the Offeror's best terms.

This Solicitation provides Offerors with instructions regarding the submission of their complete Proposals and the evaluation thereof. Utilizing the format prescribed within, Offerors are to provide the requested information and demonstrate their qualifications. Responses shall be as complete and accurate as possible and present data relative to the specific Project under consideration. Offerors shall make every effort to present information clearly and concisely in accordance with the formats described herein.

Interested Offerors are required to submit their responses to this RFP by the due date established in this RFP. The Smithsonian will evaluate all the responses to this RFP in accordance with the criteria identified herein, specifically the technical qualifications, experience and the past performance of the design and construction teams formed by each potential Offeror for this procurement.

In accordance with FAR 15.304, the solicitation shall require submission of technical and price proposals, which shall be evaluated separately in accordance with FAR Part 15. Offerors will be allotted four (4) weeks of preparation time with a Pre-Bid meeting with SI Representatives on a guided site visit. The Smithsonian will reserve the right to make an award without discussions.

1.5 Source Selection Evaluation Criteria

The following criteria represent the technical factors that will be used by SI's Source Selection Evaluation Board in evaluating the Offeror's submission. Information submitted by Offerors will be evaluated to determine the Contractor that offers the best value to the Smithsonian.

Selection for award of the Design-Build Contract will be on the basis of qualifications, technical quality, price, and other salient factors considered to be in the Smithsonian's best interests. If awarded the contract, the Offeror shall complete the design and construction documents and construct the complete project in compliance with these requirements.

EVALUATION CRITERIA

Proposals will be evaluated against the following factors:

Technical Proposal

1. Design-Build Team

2. Key Team Members

a) General Contractor

1) Past Performance

2) Qualifications/Experience of Key Personnel

3) Project Experience on Similar Projects

b) Design Team

1) Past Performance

2) Qualifications/Experience of Key Personnel

3) Project Experience on Similar Projects

3. Schedule / Plan of Accomplishment

Cost Proposal

1. Schedule of Values and Contract Price

1.5.1 Technical Proposal Evaluation Factors

The Technical Proposal shall be directly responsive to the Statement of Work. The following specific material shall be included in the Technical Proposal (adherence to this organization will facilitate review, evaluation, and consideration).

1. DESIGN-BUILD TEAM

The following technical factors will be evaluated on a “go/no-go” basis, i.e.; Offerors not submitting information in response to all of the following criteria will be eliminated from further consideration.

1) Past Performance

2) Qualifications / Experience of Key Personnel

3) Project Experience on Similar Projects

4) Schedule / Plan of Accomplishment

Describe the proposed organization of the Design-Build Team that will work on this project. Provide an organizational chart identifying lines of authority and supervisory responsibilities. Identify items of work to be performed by the prime contractor and their percentage of the total project. Identify major subcontractors and indicate how they would fit into the organizational structure. List prior projects where the Offeror, subcontractors and other Design-Build Team members have worked together.

Required Team Member: The following company has been pre-selected by the SI as a project partner and will be a required key team member to be incorporated into the overall Design-Build project team.

Blueprint Robotics, Inc.

1500 Broening Hwy Baltimore, MD 21224 Tel: (443) 927-9027 www. blueprint-robotics.com

The Design-Build contractor shall coordinate directly with Blueprint Robotics, Inc. to develop a coordinated project plan for their role and involvement during design and construction. Their services may include a fully integrated engineering approach working with the architecture and engineering team to execute a design virtually constructing the project prior to manufacturing to eliminate system conflicts, off-site manufacturing in a climate-controlled facility, transporting project components to the project site, on-site installation upon completion of the foundation, electrical, plumbing, and fire protection as well as HVAC commissioning. Components such as roofing, exterior facade, insulation, drywall, and final finishes are not typically provided.

Provide the name of one subcontractor (or indicate that the work will be performed by the prime) for each element of work listed below. Offeror will be expected to use the subcontractor listed for each element of work unless written approval for change is received from the Contracting Officer in accordance with the contract clause entitled SUBCONTRACTORS. Failure to indicate who will perform the work for each item below will result in lower scores during evaluation of the proposal. Special consideration will be given to subcontractors who are identified as having experience working in Modular and Passive House design and construction.

1) Civil

2) Sitework

3) Paving

4) Landscape / Hardscape

5) Electrical

6) Plumbing

7) Mechanical

8) Security Systems

9) Fire Protection Systems

10) Fire Alarm Systems

11) Telecom Systems

12) Passive House Design and Construction

13) Modular Pre-Fabricated Construction

Provide the names and titles of key Design-Build Team personnel that will work on this project. Submit an organizational chart identifying lines of authority and supervisory responsibilities, and resumes for each key person on the proposed Project Team as defined below:

1) Project Manager

2) Project Superintendent (including Quality Control and Safety functions)

3) Lead Civil Engineer

4) Lead Architect

5) Certified Passive House Designer

6) Lead Electrical Engineer

7) Lead Mechanical Engineer

8) Lead Fire Protection Engineer

9) Lead Fire Alarm Engineer

10) Lead Plumbing Engineer

11) Lead Security Designer

12) Lead Blueprint Robotics, Inc.

This factor considers the extent of the Design-Build Project Team’s (Design Team and General Contractor) past experience and the quality of the Project Team’s past performance on projects of similar size and complexity. The Offeror shall submit information on at least two (2) projects of similar scope and complexity for the Project Team. If the Project Team has not performed together as a team on prior projects, the Offeror must provide detailed information on two (2) projects of similar scope and complexity for each Project Team member that best illustrates that team member’s skills and capabilities compared to this project.

Offeror’s Proposal must conform to the requirements of the Request for Proposals (RFP), including, but not limited to:

1) Proof of bonding capacity to SI requirements.

2) A letter of bond ability on your Surety’s letterhead, confirming that you have the bonding capacity necessary for this project.

Offeror’s Proposal must meet the minimum requirements of the RFP.

Offeror’s Proposal must contain a commitment to maintain the evaluated Design-Build Team intact through the entirety of design and construction for the project. Any requested substitutions of key personnel must be approved by the SI and must demonstrate relevant equal personnel qualifications.

Offeror’s Proposal must commit that design drawings and/or construction documents will be prepared by professional architects and engineers registered in the State of Maryland. The Design Team must have demonstrable experience in designing and delivering projects similar in scope and size.

Offeror’s Proposal must commit that the General Contractor and all subcontractors maintain, and provide a copy of, a valid Class A Contractor License in the State of Maryland. Contractor and subcontractors must have demonstrable experience in designing and delivering projects similar in scope and size.

In accordance with FAR 15.305, for all factors on past performance the following applies to all instances: “In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, the Offeror may not be evaluated favorably or unfavorably on past performance.”

2. KEY TEAM MEMBERS

Each key Design-Build Team member will be evaluated individually on the following evaluation factors.

General Contractor

1) Past Performance

2) Qualifications/Experience of Key Personnel

3) Project Experience on Similar Projects

Design Team

1) Past Performance

2) Qualifications/Experience of Key Personnel

3) Project Experience on Similar Projects

All evaluation factors for the Design-Build Team, when combined, are significantly more important than the combined factors for the individual Team members.

2.a GENERAL CONTRACTOR

Factor 1 - Past Performance

This factor considers the quality of the General Contractor’s past performance, within the last five (5) years, in performing contracts for construction with regards to considerations as technical success and customer satisfaction. This factor also considers the quality of the Offeror’s performance in carrying out the work required, specifically, workforce management, and scheduling.

The Offeror demonstrates itself as a construction business providing verifiable information and references for two (2) projects completed over the last five (5) years that:

a. Demonstrate ability to meet project budget constraints by managing cost changes and claims.

b. Demonstrate ability to effectively coordinate trades.

c. Demonstrate ability to complete projects within the approved schedule.

d. Demonstrate ability to ensure high degree of trade’s craftsmanship.

e. Demonstrate success in achieving subcontractor goals.

The Offeror shall provide a minimum of two (2) references for each similar project. Each contractor is responsible for providing questionnaires (provided by the Smithsonian in this RFP) to their references to complete in a timely manner to allow a completed questionnaire to reach this office by the time and date specified for receipt of information identified in the solicitation. Please ensure that you complete Section One of the questionnaire before it is sent out. The Offeror is responsible to ensure that contact information is current and reliable. The Smithsonian will consider information provided by reference as well as other relevant information from other sources when evaluating the Offeror’s past experience. If negative information is received from sources not noted in the Offeror’s proposal, the Offeror will be given an opportunity to respond.

Factor 2 - Qualifications/Experience of Key Personnel

This factor considers the experience and qualifications of the proposed key staff and how the Offeror organizes and manages the project team. Project Manager’s experience directing similar project work and that the key personnel and subcontractors identified have the qualifications and experience in all areas necessary to effectively perform the required work.

Each Offeror shall submit an organizational chart and resumes for each key person on the proposed Project Team as defined below:

1) Project Team organizational chart

2) Project Manager

3) Project Superintendent

4) Project Scheduler

Resumes must include:

a) Description of training and experience in respective areas of expertise.

b) Duties of each key individual within the Project Team must be clearly defined.

c) Resumes must describe current and proposed position titles, education, professional, and any personal awards.

d) Resumes should be no longer than two (2) pages per individual.

e) Past experience must be attributable to the person named on the resume.

Factor 3 - Project Experience on Similar Projects

This factor considers the extent of the General Contractor’s past experience and the quality of the Offeror’s past performance on projects of similar size and complexity. The Offeror shall submit information on at least two (2) projects of similar scope and complexity.

Each Offeror shall provide:

a) A list of two (2) similar projects completed over the last five (5) years.

b) Narrative summaries of the two (2) similar projects listed, performed within the past five (5) years, that demonstrate the Offeror’s capabilities, technical expertise, and experience managing complex projects with reference to considerations of timeliness and technical success. Relevant Photos are required for each project submitted. Limit the summaries to one (1) page each. Limit the photos to no more than three (3) pages.

c) Include for each project submitted, title and location, project summary including square feet, contract award amount and final contract amount including all changes, dollar value of work self-performed and the percentage it represents of the final contract amount and project completion date.

2.b DESIGN TEAM

Factor 1 - Past Performance

This factor considers the extent of the proposed Design Team’s past experience and the quality of the past performance.

The Offeror shall submit at a minimum two (2) references for each Design Team member. Each contractor is responsible for providing questionnaires (provided by the Smithsonian in this RFP) to their references to complete in a timely manner to allow a completed questionnaire to reach this office by the time and date specified for receipt of information identified in the solicitation. References should be provided for all key personnel as identified below under “Design Team Personnel”. The Offeror is responsible to ensure that contact information is current and reliable. The Smithsonian will consider information provided by reference as well as other relevant information from other sources when evaluating the Offeror’s past experience. If negative information is received from sources not noted in the Offeror’s proposal, the Offeror will be given an opportunity to respond.

Factor 2 - Qualifications/Experience of Design Team Personnel

This factor considers the experience and qualifications of the proposed staff and how the Offeror organizes and manages the project team.

Each Offeror shall submit an organizational chart and resumes for each key person on the proposed Design Team as defined below:

1) Design Team organizational chart

2) Project Manager

3) Civil Engineer

4) Architect

5) Certified Passive House Designer

6) Electrical Engineer

7) Mechanical Engineer

8) Fire Protection Engineer

9) Fire Alarm Engineer

10) Lead Plumbing Engineer

11) Security Designer

Resumes must include:

a) Description of training and experience in respective areas of expertise.

b) Duties of each key individual within the Project Team must be clearly defined.

c) Resumes must describe current and proposed position titles, education, professional licensing, and any personal awards.

d) Resumes should be no longer than two (2) pages per individual.

e) Past experience must be attributable to the person named on the resume.

Factor 3 - Project Experience on Similar Projects

This factor considers the Design Team’s past experience and the quality of past performance on projects of similar size and complexity. The Offeror shall submit information on at least two (2) projects of similar scope and complexity. The Offeror must provide detailed information on two (2) projects of similar scope and complexity for each Project Team member that best illustrates that team member’s skills and capabilities.

Each Offeror shall provide:

a) A list of two (2) similar projects completed over the last five (5) years by the Project Team.

b) Narrative summaries of two (2) similar projects, performed within the past five (5) years that demonstrates the Offeror’s capabilities, technical expertise, and experience managing complex projects with reference to considerations of timeliness and technical success. Relevant photos are required for each project submitted. The projects should be as similar to the project as possible. Limit the summaries to one (1) page each. Limit the project photos to three (3) pages.

c) Include for each project submitted, title and location, project summary including square feet, contract award amount and final contract amount including all changes, dollar value of work self- performed and the percentage it represents of the final contract amount and project completion date.

3. SCHEDULE / PLAN OF ACCOMPLISHMENT

The Plan of Accomplishment shall include, at a minimum, the following information:

a. Summary Project Schedule and Coordination Plan

1) Provide a time scaled summary schedule identifying design and construction logic; design, fabrication, and installation of long lead / key equipment or material; and activities that will interrupt building or site operations. The schedule should highlight all scope activities. The summary should contain activities that show sequence, duration, and interdependency. Identify all critical elements of the work, including submittal review, each trade, important construction as well as designated milestones, long-lead items, early Substantial Completion and/or Beneficial Occupancy of certain areas, special events, commissioning events and other items associated with time impacts. Clearly show the critical path. Contract Time for all Work, including additive alternates, shall not be greater than three hundred sixty-five (365) calendar days from Notice-to-Proceed.

2) Discuss how management will assure completion of the milestones.

3) Provide a preliminary Site Coordination and Logistics Work Plan. Include a written narrative of how coordination with SERC facility operations would be accomplished. Discuss how vehicular traffic entry and exit will be maintained and managed.

4) Provide a written narrative addressing the following as a minimum:

• Qualifications of Design Team, General Contractor, and their ability as a team to perform the critical elements of the work.

• The proposed implementation of the schedule and sequence of construction zones or areas, and the justification for the proposed sequence.

b. Preparatory actions, including staging and access to site,

c. Protection of existing features to prevent construction-related damage, including maintenance of building and site during construction,

d. Major equipment to be utilized,

e. Sequence of work.

f. Maintenance of Traffic (MOT),

g. Other pertinent information required to demonstrate in detail how work will be accomplished.

h. Implementation Plan of method of protection of adjacent areas from accidental damage during construction. Describe in detail the particular procedures, site strategy, and work methodology planned for this project:

1) Quality Control

2) As-Built Drawings

i. Project Control and Coordination, provide a procedural and administrative plan for progress reporting, cost accounting, shop drawing and product submittals controls, security, visitor and worker access/egress, equipment/materials storage, and staging.

j. Safety, provide the current workman compensation rates, insurance certificates and insurance modifiers assigned for your company. Provide a preliminary job site safety plan. Describe corporate policy on safety, and frequency of safety training.

1.5.2 COST PROPOSAL

1. Schedule of Values and Contract Price

Provide a comprehensive Schedule of Values that includes all work items. The format for the Schedule of Values shall be the Construction Specifications Institute (CSI) divisions of work. Break down the Schedule of Values into the Thirty-Three CSI divisions. For each division separate Prime and Subcontractor bids. Within Prime and Subcontractor, identify material and labor costs. Markups for subcontractors and sales tax shall be indicated as appropriate. The sums of these divisions shall be shown along with the Prime's markup for overhead and profit.

Aggregate the total proposed Contract Price in the Schedule of Values. Identify the items of cost in the Schedule of Values which will be performed with the Offeror's own force.

The Cost Proposal shall be structured to reflect the following:

BASE BID

· Construction of Site Infrastructure Improvements

· Design of All Six (6) Cottages

· Construction of Cottage #1 and Cottage #2

OPTION 1

· Construction of Cottage #3 and Cottage #4

OPTION 2

· Construction of Cottage #5 and Cottage #6

END OF SECTION 1 PROJECT REQUIREMENTS

SECTION 2: PROPOSAL SUBMITTAL REQUIREMENTS

2.0 Estimated Award Date and Notice to Proceed

The Smithsonian anticipates award of this contract prior to September 30, 2021; with the expectation that the Design-Build Contractor will commence services within 15 calendar days after issuance of the Notice to Proceed. The Smithsonian does not guarantee award within this period nor shall the Smithsonian be liable for any costs should award occur before or after this period.

2.1 Estimated Completion Date

Acceptance of the Green Village Cottages and Site Infrastructure Improvements shall be completed within three hundred (300) calendar days after the issuance of the Notice-to-Proceed (NTP). This completion milestone includes all aspects of the design and construction, including testing and acceptance.

2.2 RFP Evaluation Criteria and Basis of Award

A Design-Build Team is being solicited through this Request for Proposal (RFP) process. A contract will be awarded to the firm that is determined to provide the best proposal, including price and schedule considerations as noted in other sections of this RFP. Specific details relating to the Source Selection process are set forth in this RFP.

2.3 Questions, Clarifications and Interpretations

Any prospective Offeror desiring an explanation or interpretation of the RFP, etc. must request so in writing and shall direct such inquiries via email to: Jasmine Price at pricej@si.edu

Such requests must be received no later than ten (10) calendar days prior to the submission date, so as to allow a reply to reach all prospective Offerors before the submission of their proposals. Oral explanation or instructions given before award of a contract will not be binding. Any information given a prospective Offeror concerning a solicitation will be furnished promptly to all other prospective Offerors as an amendment to this solicitation, if that information is necessary for submitting proposals, or if the lack of it would be prejudicial to other prospective Offerors.

2.4 Required Technical Data for Proposal Submittal

Offerors are advised that the required data will be utilized for review and evaluation and used for determination of a "Quality Rating" by a Technical Evaluation Board and that all data submitted for consideration under this RFP will be reviewed only for the purposes required for evaluation and award. The Smithsonian will not make assumptions concerning the Offeror's intent, capabilities, facilities, or experiences. Clear identification is the sole responsibility of the Offeror.

2.5 Proposal Submittal Preparation

Instructions for the preparation and organization of the Qualification submission are included herein. The documents shall be submitted as summarized below and as further required by this solicitation.

2.5.1 Offerors are advised that hand carried submittals must be complete and must be received at the place designated in this RFP before the time and date set for receipt of the Qualifications submittal. Hand carried as well as mailed submissions are subject to the provisions in FAR 52.215-1, Instructions to Offerors-Competitive Acquisition.

This RFP does not commit the Smithsonian to pay any costs incurred in the submission of the RFP, nor does it commit the Smithsonian to procure or contract for said services. The Contracting Officer is the only individual who can commit the Smithsonian to the expenditure of public funds in connection with this proposed procurement.

The content of the Offeror's submissions will remain confidential until an award is made. There will be no public opening of the submittals. In accordance with FAR 15.306(e)(4), the names of individuals providing reference information about an Offeror's past performance shall not be disclosed.

2.6 Submittal Delivery Date and Location

Firms must be registered in the System for Award Management (sam.gov) prior to Contract Award. Submittals must be delivered to the Smithsonian location listed below by 12:00 PM EST on June 15, 2021.

Contracting Officer (CO), address for delivery: Jasmine E. Price, Contract Specialist Smithsonian Institution Office of Contracting & Personal Property Mgmt. (OCon&PPM) 600 Maryland Ave, SW, Suite 500E Washington, DC 20024

Offerors should note provisions of FAR 52.215-1 "Instructions to Offerors — Competitive Acquisitions".

2.7 Qualifications Submittal Sealing

The Qualifications submittal is to be placed in a single sealed enclosure and identified with the Offeror's Name, Project Name, RFP Submittal, and Solicitation Number and the Smithsonian's time and date delivery requirement.

2.8 Submission

Firms having the capabilities to perform the services described herein are invited to respond by submitting the required technical information as specified herein. Offerors are required to submit seven (7) bound copies of the Offeror's proposal. In addition, provide all information in electronic PDF format. Provide a single PDF file with content organized by tabs as noted below.

The submittal must be organized, using TABS, as follows:

Any information provided that does not pertain to the indicated evaluation criteria will not be evaluated.

Font size shall be not less than 12 point.

Sheet size of the submittal shall be 8 1/2 x 11 inches. Tabloid sheets (11 x 17 inches) will be allowed for charts and tables. Legibility, clarity, coherence, and the contents are important.

A cover sheet identifying the Offeror and the project shall be provided. The second sheet shall be a Table of Contents.

Materials submitted but not required by this solicitation (such as company brochures and equipment lists) shall be relegated to appendices.

Technical Submissions Requirements:

The Technical submittal shall include information as described previously and shall be presented in the sequence as requested above. Technical submissions shall be organized to correspond with the evaluation factors listed herein.

A project is considered similar when, based on the consensus judgment of the evaluating board members, the project has enough characteristics or similarities in common with the subject project that they could be determined comparable in size, scope and complexity.

For each project, the Offeror shall be evaluated based upon performance as stated in the Past Performance Questionnaire, see Attachments. Past performance information will be provided directly from references selected by the contractor. Each contractor is responsible for providing questionnaires (provided by the Smithsonian in this RFP) to their references to complete in a timely manner to allow a completed questionnaire to reach this office by the time and date specified for receipt of information identified in the solicitation.

Offerors are to fill out most of the information on the first page of the questionnaire before sending it to the owner's representative for completion. Failure to obtain the required questionnaires shall result in lowered technical scores for this evaluation factor. Note that SI will not limit reference contacts to those provided by the Offerors; instead SI may choose to contact references independent of those provided. It is the Offerors responsibility to contact, request and track the receipt of questionnaires. Offerors shall not collect completed questionnaires, instead they shall be sent directly to the Contracting Officer (see Section 2.6 for the address) by the owner representatives. Questionnaires received after the due date will not be considered.

Offeror's Financial Capacity to Complete the Project:

Submit a letter of current bonding capacity from a Bonding Company.

END OF SECTION 2 SUBMITTAL REQUIREMENTS

RFP

PART 2 - GENERAL REQUIREMENTS

CONTENTS

Part 2 A: General Requirements for Design Part 2 B: General Requirements for Construction

PART 2 A: GENERAL REQUIREMENTS FOR DESIGN

1.0 Summary of Scope of Design Team Services

1.1 The Design Team shall perform all existing conditions surveys and all other design and engineering services as described in this Scope of Work. The Design Team shall make any site visits, attend required meetings, document all communications and utilize the services of other professional consultants as required to execute specific parts of the Work described herein.

1.2 All terms and conditions of the SI Special Conditions for Architect/Engineer Services, dated Revised July 24, 2020 shall apply to this work and remain in full force and effect unless herein modified. This document, along with other pertinent design execution information, is available at the SI A/E Center website; www.sifacilities.si.edu/a-e. Also reference Attachment B – SI A/E Special Conditions.

1.3 The Design Team shall provide services to complete the design of the Green Village Cottages based on the provided design-build requirements and bridging documents and according to the requirements set forth in Part 1 and Part 2 and elsewhere in this RFP.

2.0 Scope of Work

Specifically, the design effort includes, but is not limited to, the following:

2.1 Field Survey and Existing Conditions Drawings: Existing conditions and field survey information has been indicated in the Green Village Site Infrastructure Improvements construction documents provided. The Design Team shall provide any supplementary information necessary to complete the design and produce a fully engineered set of construction documents suitable for construction.

The following documents are included as attachments:

i. Final Site Infrastructure Improvements Plans dated March 5, 2021

ii. Final Site Infrastructure Specifications dated March 5, 2021

iii. Proposed Cottage Design Narrative & Program Requirements dated March 17, 2021

iv. Proposed Cottage Plans dated March 12, 2020

2.2 Design Development Documents (35%): The Design Team shall produce and submit 35% design development documents (as defined in the SI Special Conditions for Architect/Engineer Services, dated Revised July 24, 2020) to the Smithsonian COTR for review and approval.

2.2.1 As part of this effort the Design Team shall develop and present to the SI a Basis of Design document. The purpose of this is to ensure Smithsonian requirements will be met before proceeding with the development of construction documents. The Basis of Design Report shall demonstrate, in both narrative and graphic format, how the proposed Cottage design is responsive to the program and design requirements set forth by the Smithsonian. This includes, but is not limited to, size and orientation, floor plans, elevations, renderings, exterior materials, interior finishes, Passive House Design, modular pre-fabricated construction, telecom systems, security systems, fire protection systems, fire alarm systems, connections to site utilities (domestic water, reuse/fire protection water, sanitary sewer, electrical, mechanical, plumbing, floor system, exterior shell. Subsequent to SI approval of the BOD Report, the Design Team will develop construction documents.

2.3 Construction Documents (100%): After SI review and approval of the 35% design development documents, the Design Team shall develop and submit a complete set of 100% construction documents. All comments and decisions reached from the previous submission shall be incorporated into the 100% construction documents.

2.4 Final Construction Documents: After SI review of the 100% construction documents, the Design Team shall make all required revisions and submit a complete set of Final construction documents. All comments from previous submission shall be incorporated into the Final construction documents. The Final construction documents shall bear the signature and seal of the appropriate Design Team professional, registered in the state of Maryland, on every sheet. Final Construction Documents will be subjected to a Back-Check Review by SI to ensure all previous comments have been addressed. The Design Team shall incorporate any necessary updates into the Documents. Upon SI approval submit Final Construction Document Mylars for all drawings.

2.5 Construction Phase Services: The Design Team shall support the construction contractor through the fabrication and installation phases of the project; review all submittals, shop drawings, mockups, product data, test results and other submittals; attend regular progress meetings; participate in resolution of issues and unforeseen conditions, participate in development of project punch list, and in general support the construction effort.

3.0 Other Project Requirements

3.1. Confidentially of Data: All information related to this project or to any Smithsonian Institution facility made available to, or developed by the Design Team including: site plans, building plans, sections, details, specifications; calculations; security systems information; and other data gathered from existing conditions surveys or from Smithsonian Institution records shall remain the exclusive property of the Smithsonian and must be kept strictly confidential. Dissemination of these materials to persons other than the Contractor and consultants who are part of the Design Team project team is strictly prohibited. The Design Team shall report any requests for this, or any similar information made by individuals or organizations that are not members of the project team promptly to the SI COTR. Requests will be reviewed by the SI COTR on a case-by case basis and may be referred to the SI Office of the General Counsel for determination. The SI COTR will convey determinations to the Design Team in writing. The Design Team must anticipate any perceived need to share information with sub-consultants in sufficient time to avoid project delays. Failure to do so will not be considered a valid reason for an extension of the completion time. Any publicity related to the project must be pre-approved by the SI Office of Public Affairs.

3.2 Sustainability: The Smithsonian Institution is committed to the preservation of our environment. SD 422 expresses specific sustainability goals for the Institution. The SI considers Sustainable Design as an integral part of basic Design Team services. It acknowledges Sustainable Design as a process of informed action aiming to improve its project’s contribution to natural, social and economic prosperity throughout its life cycle. Although the scope of work does not require this project to be designed for LEED certification, it remains a goal for this project to be as energy efficient, sustainable, and healthy for the occupants and public as is feasible within the project parameters. The Offeror shall utilize sustainable practices and materials at every opportunity. For example, use locally sourced, renewable and/or recycled materials, and specify a waste management plan to include recycling of construction and demolition waste.

3.3 Passive House Design: The Cottages shall be designed in accordance with Passive House Design Principles as established by the Passive House Institute US (PHIUS). Reference the Passive House Institute US website https://www.phius.org/home-page for further information. The Design Team shall include a PHIUS Certified Passive House Designer. The design shall be developed and completed so that all each cottage can be certified by the Passive House Institute US. In addition to design development, the Design Team shall also assist the construction contractor to ensure and obtain PHIUS certification.

3.4 Safety: The Design Team must conform to all Smithsonian regulations and directives in addition to applicable building codes and standards. This includes but is not limited to the requirements of SD 419, the Smithsonian Institution Safety Manual and other guidelines required by the Smithsonian Institution specific to this project.

3.5 Building Information Modelling (BIM): The Design Team shall utilize BIM in the development of construction documents. Reference Attachment C – BIM Guidelines and the SI A/E Center Code & Standards section for additional information.

3.6 Security:

3.6.1 Physical Security Consultant – At a minimum, the design team shall be led by personnel maintaining ASIS Board Certifications. Acceptable certifications are Certified Protection Professional (CPP) and Physical Security Professional (PSP). A minimum of seven (7) years of relative experience in the design and installation of projects of the same size and complexity is required. Proposed exceptions to this requirement shall be approved by the design COTR in conjunction with Office of Protection Services (OPS).

3.6.2 Lead Designer(s) – At least one of the security design team members shall hold current Software House C•CURE 800/8000 Applications Engineer/Consultant course documents or display an equivalent level of experience. Additionally, the lead designer shall have, at a minimum, three (3) years of relative experience in the design and installation of projects of the same size and complexity. The three (3) years of relative experience includes security management systems, intercommunication systems and CCTV systems.

3.7 Fire Protection and Life Safety Design Manual: The Design Team shall comply with requirements set forth in the SI Fire Protection and Life Safety Design Manual in the development of construction documents. Reference Attachment E – Fire Protection and Life Safety Design Manual and the SI A/E Center Code & Standards section for additional information.

4. Schedule of Submissions

4.1 Review schedule: Adherence with the delivery date for the project is the Contractor’s Responsibility. Though the schedule for the design deliverables shall be determined by the Design-Build Team, the Smithsonian requires fixed durations for SI review cycles, and these must be observed by the Contractor and built into the overall project schedule.