Geft Fire Equip Quote for Eldon Hazlet.pdf

This is a quote document from Geft Fire Equipment related to the Illinois Department of Natural Resources (IDNR) concession opportunity at Eldon Hazlet State Park in Carlyle, Clinton County. The quote pertains to fire safety equipment required for the facility's operations, which includes 20 cottages, a camp store, and a swimming pool. The concession operator will be responsible for year-round cottage rental operations (7:00 a.m. to 9:00 p.m. Sunday through Thursday and until 10:00 p.m. Friday and Saturday, with 24-hour access for overnight guests), camp store operations (8:00 a.m. to 8:00 p.m. daily May 1 through October 31 and 8:00 a.m. to 4:00 p.m. from November 1 through April 30), and seasonal swimming pool operations from Memorial Day through Labor Day. The contract initial term runs from execution through December 31, 2030, with renewal options available for up to 20 additional years, not to exceed 25 years total. The bid submission deadline is March 17, 2026, and bids must remain firm for 90 days from opening. A mandatory Pre-Submission Conference attendance is required; failure to attend or comply with attendance procedures will result in disqualification.

The fire equipment quote from Geft Fire Equipment represents one component of the substantial operational and safety infrastructure the selected concession operator must either procure or maintain at the facility. The vendor must maintain a $10,000 surety bond, general liability insurance of $1,000,000 per occurrence with $2,000,000 annual aggregate, and workers' compensation insurance as required by law. The concession facility includes 20 furnished cottages with appliances, furnishings, and amenities; a camp store with retail fixtures; and a pool house with specialized equipment. The contract value is estimated to exceed $50,000 annually based on gross receipts percentages, with IDNR anticipating a minimum of 9% of gross receipts for the initial term. Award will be granted to the highest priced responsive and responsible bidder meeting all requirements, and vendors must demonstrate a minimum of five years' experience in hospitality industry management.