GCC Backstop Invitation to Bid.pdf

TOWN OF GROTON

Invitation to Bid

Bid No. 27-09

GCC Baseball & T-Ball Backstop Replacement

INTRODUCTION

The Town of Groton is seeking a qualified fencing contractor to remove existing backstop/fencing components and furnish and install new commercial-grade galvanized chain-link backstop systems at the Groton Community Center baseball and T-ball fields. The work includes all labor, materials, equipment, concrete, hardware, removal, disposal, site cleanup, and incidental work necessary for a complete installation.

INSTRUCTIONS TO BIDDERS

Mail or deliver this entire completed bid package in a sealed envelope to be received no later Than 2:00 PM October

21, 2026.

DELIVER TO:

Town of Groton

Purchasing Department Attn: Joe Ciriello

45 Fort Hill Road

Groton, CT 06340

To be noted on the outside of the envelope: “DO NOT OPEN UNTIL 2:00 PM on 2:00 PM October 21, 2026.

Invitation to Bid (ITB) 27-09 GCC Baseball and T-Ball Backstop Replacement”

SPECIFICATIONS

PART 1 – GENERAL

1.1 PROJECT INFORMATION

A. Project Location: Groton Community Center, 61 Fort Hill Road, Groton, CT 06340.

B. Field Locations: Baseball West Field (Depot Road / 50-70) and T-Ball East Field (near access road / accessible parking).

C. Project Contact: Steve Moffitt | 860-574-5323 | SMoffitt@groton-ct.gov.

D. Purpose: Department technical specifications for incorporation into the Town of Groton Invitation to Bid.

1.2 SUMMARY

A. All dimensions listed in these specifications are approximate. The successful bidder is responsible for field-verifying dimensions, layout, post locations, site access, and existing conditions before ordering materials or beginning work.

B. Any proposed deviation from these minimum specifications shall be clearly identified in the bid.

C. Bid price shall include all labor, materials, delivery, mobilization, equipment, excavation, concrete, fittings, hardware, removal, disposal, and cleanup necessary to provide a complete installation.

1.3 BID SUBMITTALS

A. The bid shall include the following information:

1. Lump-sum price for the T-ball field backstop work.

2. Lump-sum price for the baseball field backstop and side-fencing work.

3. Total combined project price.

4. Estimated material lead time after notice to proceed.

5. Estimated number of working days required for installation.

6. Description of any exclusions, assumptions, substitutions, or deviations from these specifications.

7. Manufacturer/product information for proposed fencing materials and components.

8. Warranty information for materials and workmanship.

1.4 PERMITS

A. The bid shall identify any permits the bidder believes are required and whether permit costs are included.

1.4 SITE REVIEW AND TECHNICAL QUESTIONS

A. Bidders are encouraged to review the site before submitting a bid. Site access and technical questions regarding the existing backstops, field layout, measurements, or intended scope may be coordinated with the

Town project contact. Questions and responses will be complied posted to the Town of Groton website and

State of Connecticut WebProcure website as needed.

B.

Contact: Steve Moffitt

Phone: 860-574-5323

Email: SMoffitt@groton-ct.gov

PART 2 – MATERIALS

2.1 GENERAL MATERIAL REQUIREMENTS

A. All materials shall be new, commercial grade, galvanized, and intended for exterior athletic-field use.

B. The bidder shall provide product/material information sufficient for the Town to verify compliance with the specified gauges, mesh, post sizes, rails/framing, and galvanized finish.

C. Fence fabric and all connections shall be properly tensioned and secured, with no exposed sharp edges or protrusions in areas accessible to players or the public.

mailto:SMoffitt@groton-ct.gov

2.2 T-BALL FIELD BACKSTOP

A. Remove and dispose of the existing T-ball backstop and related fencing scheduled for replacement.

B. Provide approximately 60 linear feet of galvanized chain-link backstop, approximately 12 feet high.

C. Chain-link fabric: minimum #9 gauge galvanized wire with 2-inch mesh.

D. Posts: commercial-grade galvanized steel pipe, minimum 2.5-inch SS40 or approved equivalent, set in concrete footings at approximately 10 feet on center.

E. Concrete footings shall be sized and installed to provide a stable permanent installation for the fence height and site conditions. Bidders shall account for excavation and subsurface conditions in their price.

F. Provide continuous top, middle, and bottom rails/framing using galvanized steel components suitable for the fence height and intended athletic use.

G. Fence fabric and all connections shall be properly tensioned and secured, with no exposed sharp edges or

H. All materials shall be new, commercial grade, galvanized, and intended for exterior athletic-field use.

2.3 BASEBALL FIELD BACKSTOP AND SIDE FENCING

A. Remove and dispose of the existing baseball backstop and related fencing scheduled for replacement.

B. Provide approximately 60 linear feet of galvanized chain-link backstop, approximately 15 feet high.

C. Provide an approximately 5-foot overhead canopy/overhang at the top of the baseball backstop.

D. Backstop chain-link fabric: minimum #6 gauge galvanized wire.

E. Canopy and side-fence chain-link fabric: minimum #9 gauge galvanized wire with 2-inch mesh.

F. Backstop posts: minimum 4-inch SS40 galvanized steel posts, set in concrete footings at approximately 10 feet on center, or an approved equivalent structural system suitable for the height and canopy.

G. Side-fence posts: minimum 2.5-inch SS40 galvanized steel posts or approved equivalent, set in concrete footings.

H. Provide galvanized framing/rail system, including approximately 1-5/8-inch framing and top, middle, and bottom rails as required for a rigid, complete installation.

I. Provide approximately 60 total linear feet of protective side/bench-area fencing, approximately 8 feet high.

Final distribution and exact termination points shall be confirmed with the Town during field verification.

J. Fence fabric and all connections shall be properly tensioned and secured, with no exposed sharp edges or

K. All materials shall be new, commercial grade, galvanized, and intended for exterior athletic-field use.

PART 3 – EXECUTION

3.1 GENERAL INSTALLATION REQUIREMENTS

A. Contractor shall verify all dimensions and existing field conditions before fabrication or ordering materials.

B. Final backstop alignment, side-fence layout, and post locations shall be coordinated with the Town project contact before installation.

C. Contractor shall be responsible for utility mark-out and safe excavation practices before digging.

D. Posts shall be installed plumb; rails and framing shall be straight and securely fastened; chain-link fabric shall be evenly tensioned.

E. Existing improvements, pavement, turf, utilities, drainage, and adjacent facilities shall be protected during the work. Any damage caused by the contractor shall be restored to the Town's satisfaction.

F. Disturbed areas shall be cleaned and returned to a neat, safe condition at the completion of work.

G. Contractor shall coordinate access and work hours with the Town so that impacts to programs and field use are minimized.

PART 4 - BID PRICING

4.1 REQUESTED PRICING BREAKDOWN

A. Provide lump-sum pricing for each item below. The total base bid shall represent the total combined project price.

Item Description Lump-Sum Price

1 T-Ball Field Backstop Replacement $______________

2 Baseball Field Backstop, Canopy, and Side/Bench Fencing $______________

3 TOTAL BASE BID $______________

NOTE: The Town of Groton Purchasing Department will incorporate its standard bidding instructions, insurance requirements, contract terms, submission deadline, and award provisions into the formal Invitation to Bid.