B1. RFQ Q&A (WRCTC AV Solution) Updated.docx

FY25-0012388591

A/V Solution (WRCTC) – Washington National Guard Questions & Answers

Q1: As part of the scope of work, is the intent to replace the existing installed projectors in this room?

A1: Yes

Q2: Where any existing cabling can be repurposed or reutilized (in other words, where it is already going to the correct location but it’s functional usage may change with the new hardware), is it allowed to do so or is the intent to replace all existing cabling as well?

A2: You can use cabling present.

Q3: Can pictures of the WRCTC Classroom be provided to understand the environment better?

A3: See attached.

Q4: Can pictures of the front and rear projection screen that are to be reused please be provided?

A4: See attached.

Q5: What is the ceiling height in the room as I do not see that dimension detailed on the floor plan?

A5: 20 feet

Q6: What type of ceiling is in the space? (i.e. 2x2 tile, hard ceiling, other) A6: 2x2 tile

Q7: What material are the walls made of? (i.e. drywall, concrete, concrete block, other) A7: Drywall

Q8: Where is it preferred that the side displays be mounted? Where the outlets on the side of the room are detailed in the floorplan or some other location?

A8: Middle of the walls, avoiding windows. Vendor can help decide best placement.

Q9: Is there a preferred size for each of the side displays, or just whatever size display will fit between the windows on each side?

A9: Maximum size that will fit.

Q10: Would you like the side displays mounted on extendable articulating mounts to allow for added range of viewing?

A10: Yes

Q11: Can the lights on the side of the room that are located where a side display be removed and a blank plate placed over the location to allow for a display to sit flush against the wall?

A11: Yes, if the vendor needs to remove a light to mount displays that is fine.

Q12: For the two pc input sources, are they to be provided on wall plates in the front and rear of the room, or in some other location?

A12: Yes, front and rear of the room.

Q13: Are any cameras required to be supported in the system for use with solutions such as MS Teams or other web conferencing systems?

A13: Yes, cameras should be supported, but cameras are not part of the bid.

Q14: Can a complete list of existing equipment that is supposed to be reused please be provided with model numbers?

A14: The only thing that must be reused are the project screens.

Q15: How many existing ceiling speakers need to be reused and integrated into the new AV system?

A15: 12

Q16: How many table-top portable wireless microphones for students must be supported in the system? Are all of these existing, or does a new wireless microphone system need to be provided?

A16: The microphones are not part of this bid.

Q17: Where would the customer like the wireless touch panel controller mounted (i.e. wall mount, on a stand with the rack, other)?

A17: On a podium that exists in the front of the room.

Q18: Are any type of AV connections required to be supported in any of the floor boxes throughout the room?

A18: No

Q19: Would the customer like the option for wireless content sharing capability in the room?

A19: No

Q20: IF the projectors are to be replaced under the scope of work, do they need to have a native 4K resolution or simply support that resolution (for instance, through 4K enhancement on a WUXGA projector)?

A20: Native 4K or better

Q21: What is the requirement for the Instructor microphone(s). How many? Wireless or wired?

A21: Wireless microphones for the instructors, with at least two.

Q22: What is the audio interface of the potable microphone system and where in the room should it be connected?

A22: It should be connected in the back. The “interface” can be vendor provided solution. Microphones are not a hard requirement for this bid.

Q23: Are there two speaker zones. Looking at the pictures the speakers seem to be wired as one.

A23: One zone currently. We would like the ability to create two zones.

Q24: The specification mentions a minimum of one display per wall. Is there a reason why more might be preferred and would they show the same image?

A24: They will show the same image. More displays would detract from the lighting and windows. One display per side wall is requested. The front and back already have projector screens.

Q25: Please clarify how many inputs are required for the system. Is it two at the front and two at the back?

A25: One in the front, one in the back.

Q26: What form of USB inputs is needed and is power delivery required?

A26: Totally up to vendor discretion. Power deliver is not required for any external USB device.

Q27: The requirement for the side displays is to be the maximum size possible. Can you provide the dimension from the top of the windows to the ceiling? It’s hard to be precise from the picture.

A27: 69 inches

Q28: If the projector screens are to be reused:

Q28-1. What are their dimensions?

Q28-2. Are they electric?

Q28-3 If so are they to be managed from the control system?

Q28-4. If so what is the make and interface?

A28:

Q29: Is the rack to be removed and replaced or reused?

A29: Reused if it is compatible.

Q30: If reused, can we provide a rack and swap?

A30: Yes

Q26: Where in the room is the rack located?

A26: In the back closet

Q31: The existing speakers are to be used, correct?

A31: Correct, per SOO

Q32: Do you know the model and what level the speakers are tapped at?

A32: Unable to identify this information.

Q33: Please specify the type of wireless microphone for the instructors (handheld, lavalier, or headset).

A33: lapel microphone

Q34: Please specify whether all displays need to be able to switch independently or whether they will be grouped and controlled together?

A34: The displays should be able to operate independently across two zones/separate inputs

Q35: If grouped, are all 5 displays to show the same image at the same time or will there be smaller groups such as front projectors and rear projector with tv?

A35: See question 34

Q36: It is stated in A13 that cameras should be supported, are they to have inputs on the HDMI switcher available for them?

A36: Yes

Q37: How many cameras need to be provided for?

A37: One

Q38: Do we need to provide HDMI to USB conversion for the video to be sent to the USB plates at the front and/or rear of the room?

A38: Yes

Q39: A23 states there is currently 1 zone, but 2 zones are requested, how are the zones to be determined?

A39: Splitting the room in half, front to back.

Q40: Does video follow these zones or audio only?

A40: Video

Q41: Can you please provide throw distance fo the projectors currently?

A41: Approximately 14 feet.

Q42: Please specify whether laser projectors are required.

A42: We leave this to the vendor to provide solutions.

Q43: Please specify acceptable brands of projectors.

A43: We will not specify brands, only that equipment must be compatible and meet the essential characteristics and the requirements of the SOO.

Q44: What minimum lumens are required for the projectors?

A44: We leave this to the vendor to provide solutions.

Q45: Can you please provide the make and model of the existing screens and how they are controlled please? (low voltage, IR, high voltage relay) A45: The current projector screens do not have make and model on the equipment. We do not have the expertise to identify specific control technology. The projector screens rise or lower by utilizing the control panel currently installed.

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