FSA25-VEH23.0_-_Parts_Pricing_Sheet_Template.xlsx

The document is a Parts Pricing Sheet Template issued by the Florida Sheriffs Association (FSA) for a statewide contract designated as FSA25-VEH23.0 for Heavy Trucks and Buses. The contract is set to run for twelve months from October 1, 2025, to September 30, 2026, covering class 3-5 cab & chassis trucks and buses. Key procurement dates include a mandatory Pre-Bid Meeting on July 15, 2025, with bid submissions due by September 2, 2025, and a contract award scheduled for October 1, 2025. Bidders are required to submit comprehensive bid packages through the VendorLink bid system, including qualification packets and detailed pricing information.

The pricing template requires vendors to provide percentage discounts off list/catalog prices for 17 different automotive parts categories, including air conditioning systems, batteries, braking systems, electrical components, and general parts. All parts sales will use the FSA Item Number 900 for quarterly reporting. The solicitation emphasizes that parts must be new and of first quality, and bidders must maintain firm pricing for 60 calendar days after bid opening. The procurement process includes extensive documentation requirements, such as Bidder Qualifications Forms, Drug-Free Workplace Forms, insurance certificates, and compliance with federal funding regulations. The Florida Sheriffs Association reserves the right to reject any bids and waive irregularities in the best interest of the organization.