ITB_Announcement_VEH23.0.pdf

INVITATION TO BID ADVERTISEMENT

FSA25-VEH23.0: Heavy Trucks and Buses

The Florida Sheriffs Association invites interested vendors, including manufacturer representatives, to submit responses in accordance with these solicitation documents. The Florida Sheriffs Association will serve as the Contract Administrator in the solicitation process and the administration of the resulting contract. The purpose of this bid is to establish a twelve (12) month contract, beginning October 1, 2025, and ending September 30, 2026, with manufacturers and manufacturer’s authorized representatives for the purchase of class 3-5 cab & chassis trucks and buses.

The Florida Sheriffs Association invites interested bidders to submit bids. Refer to the Bid Calendar for major bid tasks, activities, and dates. All prospective bidders are required to attend the Pre-Bid Meeting on July 15, 2025, for FSA25-VEH23.0 Heavy Trucks and Buses.

This contract shall be awarded to the lowest responsive bidder by brand, manufacturer, and specification.

Bidder warrants by virtue of bidding it is submitting a firm bid and the prices quoted in their bid response will be good for an evaluation period of sixty (60) calendar days from the date of bid opening unless otherwise agreed to by the FSA.

All bidders must submit a complete bid package online via the VendorLink bid system by September 2, 2025, containing the following signed documents and supporting materials.

Qualification Packet (forms and materials required for bid qualification) include:

• Bidder Qualifications Form

• FSA Drug-Free Workplace Form

• Insurance Checklist & Valid Certificate of Insurance

• Federal Funding Willingness to Comply Form

• Certification Regarding Debarment and Suspension

• Certification Regarding Lobbying

• Completion of a digital attestation confirming compliance with E-Verify requirements pursuant to Section

448.095, Florida Statutes

• Completion of a digital attestation confirming compliance with SunBiz registration requirements

• W-9 Form

Bid Package:

• Price for each item bid

• Build sheets for each item bid on merged into a pdf document

• Option pricing for each item merged into a single pdf document (if bidder is offering options)

Failure to submit the above items will result in disqualification for the contract. Bidders are hereby advised that the Florida Sheriffs Association reserves the right to reject any and all bids, or separate portions thereof, and to waive any irregularity, technicality or omission if the FSA determines that doing so will serve in the FSA’s best interest.

The FSA may also reject any bid not submitted in the manner specified by the solicitation documents.

FSA25-VEH23.0 Bid Calendar Date

Bid Announcement 3/28/25

Voluntary Interested Bidder Workshop FSA25-VEH23.0 6/4/25

New Items & Specifications Submissions Due 6/12/25

Mandatory Pre-Bid Meeting FSA25-VEH23.0 and VendorLink Training 7/15/25

Requests for Clarifications Due to FSA 7/24/25

FSA Response to Requests for Clarifications 7/30/25

Bid System Opens 8/1/25

Cone of Silence 8/1/25-9/23/25

Bid Submissions Due 9/2/25

Bid Tabulations Posted 9/3/25

Public Bid Opening 9/3/25

Bid Evaluations 9/15/25-9/19/25

Intent To Award 9/23/25

Final Award 10/1/25