Fort_Myers_Downtown_Pedestrian_Mall_and_Micromobility_Feasibility_Study_(FDOT_451523-1-18-01)_(Addendum_#1_Revision).pdf

25-036-RSQ

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study

(FDOT 451523-1-18-01)

The City of Fort Myers Procurement Services utilizes an electronic bidding system to streamline the solicitation process.

City of Fort Myers Procurement Services Website https://procurement.opengov.com/portal/cityftmyers

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

TABLE OF CONTENTS

I. INTRODUCTION

II. ADVERTISEMENT & TIMELINE

III. PROJECT DETAILS / SCOPE OF WORK

IV. EVALUATION CRITERIA

V. INSTRUCTIONS TO CONSULTANTS

VI. FEDERAL TERMS & CONDITIONS

VII. SUPPLEMENTAL CONDITIONS FOR FDOT PROFESSIONAL SERVICES

VIII. GENERAL CONDITIONS

IX. GENERAL CONDITIONS-PAYMENT

X. INSURANCE REQUIREMENTS

XI. DEFINITIONS

XII. VENDOR SUBMISSION QUESTIONNAIRE

XIII. DRAFT CONTRACT (SERVICE, CCNA)

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1. INTRODUCTION

1.1. Summary

This Scope of Services defines Respondent's responsibilities associated with conducting a two-part feasibility study that investigates the potential for Bicycle and Pedestrian Only Street and

Micromobility opportunities. These potential objectives are consistent with the City’s

Comprehensive Plan, Element 2, Transportation, Objective 3, Complete Streets.

Accordingly, this scope of services seeks to investigate Complete Streets forms of transport that can occupy space alongside bicycles and pedestrians, all while reducing greenhouse gas emissions within the City’s Downtown and Midtown districts.

1.2. Background

The City of Fort Myers (the “City”), established in 1886, is located on the southern west coast of

Florida. It is the cultural and trade center for Lee County and the surrounding area. The City was built on the site of Fort Harvie and was named for Colonel Abraham Charles Myers, then

Chief Quartermaster of Florida. The City has approximately 1,000 employees serving a population of approximately 96,755 full time permanent residents with a population growth of

12% between 2020 and 2022. According to the Lee County Visitor & Convention Bureau, nearly 4.5 million people visit Fort Myers each year and spend over $4 billion dollars while in the area. Fort Myers has experienced unprecedented growth in its tax base, as the past (3), year over year percentage increases, were double digit. The City added a total of $5.0 billion to its tax base over the past five years, or 75.6%.

The City is situated between Tampa and Miami along scenic U.S. Highway 41, also known as

Tamiami Trail. Recent accolades for the City of Fort Myers include top ranking for best places to live, to retire, and to start a new business, safest cities in America, #4 college town in

Florida, and most recently the 3rd fastest growing place by U.S News and World Report.

The City of Fort Myers is committed to providing exceptional municipal services to residents, businesses and visitors in a fiscally responsible manner while preserving the City’s rich history, diverse culture, and charming lifestyle.

1.3. OpenGov Portal

The City uses OPENGOV (https://procurement.opengov.com/portal/cityftmyers) to administer the competitive solicitation process, including but not limited to soliciting responses, issuing addenda, posting results and issuing notification of an intended decision. There is no charge to register and download the solicitation from OPENGOV. Proposers are strongly encouraged to read the various vendor Guides and Tutorials available in OPENGOV well in advance of their intention of submitting a response to ensure familiarity with the use of OPENGOV. The City shall not be responsible for an Offeror’s inability to submit a response by the end date and time for any reason, including issues arising from the use of OPENGOV.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1.4. Contact Information

Direct inquiries to the following:

Procurement Representative Name

Kirk Zimmerman, Senior Procurement Specialist

2200 Second Street

Fort Myers, FL 33901

Email: kzimmerman@cityftmyers.com

Phone: (239) 321-7241

Requesting Department:

Engineering, Public Works

1.5. Pre-Submission Conference

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement Services and a representative from the using department will be present to discuss the solicitation. The date, time, and location can be found in the timeline.

2. ADVERTISEMENT & TIMELINE

REQUEST FOR STATEMENT OF QUALIFICATIONS

25-036-RSQ Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility

Study (FDOT 451523-1-18-01)

The City of Fort Myers is seeking submittals for 25-036-RSQ Fort Myers Downtown Pedestrian

Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01) which will be uploaded electronically on or before Thursday, March 6, 2025 at 2:00 pm. Interested participants are encouraged to download the solicitation documents. For more details visit

+https://procurement.opengov.com/portal/cityftmyers

CITY OF FORT MYERS

Marty K. Lawing, City Manager Legal Ad: News-Press/OpenGov

Mary Hagemann, City Clerk RUN DATES: Wednesday, February 5, Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

TIMELINE

The Proposed timeline for this solicitation (which is subject to change) is:

Solicitation Advertise & Release Date: February 5, 2025

Pre-Submittal Meeting (Non-Mandatory): February 12, 2025, 9:00am

Virtually https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC

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235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%

2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Meeting ID: 261 964 827 610

Passcode: GZ2zE7PK

Dial in by phone

+1 239-205-3327,,555087751# United

States, Cape Coral

Find a local number

Phone conference ID: 555 087 751#

Question Submission Deadline: February 19, 2025, 4:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZDJjMGZlOWQtYTViOC00NjU2LTg3ZGEtYjBjOGRkNThiMjcw%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

Submission Deadline: March 6, 2025, 2:00pm

Virtual https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxY i00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40th read.v2/0?context=%7b%22Tid%22%3a%

2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%

Meeting ID: 236 255 066 537

Passcode: sT7GE2VW

Dial in by phone

+1 239-205-3327,,344474340# United

States, Cape Coral

Find a local number

Phone conference ID: 344 474 340# https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGQ2MWQ3MzctN2IxYi00NjE0LTlkNTctODE4MTc2Y2YzY2Ex%40thread.v2/0?context=%7b%22Tid%22%3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%2283ef1c43-5533-4d59-a153-a3a170fcb6e1%22%7d

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

Selection Committee Meeting: March 13, 2025, 9:30am

Fort Myers City Hall-Finance

West Conference Room

2200 Second Street, Fort Myers, FL 33901 or Virtually https://teams.microsoft.com/l/meetup-join/19%3ameeting_MGI4NjBjODctNGYxYy

00MTYwLTk4ZWQtZWI2ZmE3ZDkxMGM0%

40thread.v2/0?context=%7b%22Tid%22%

3a%2235ab3971-4a9a-45d4-8ad1-ac170528b885%22%2c%22Oid%22%3a%

Meeting ID: 242 533 809 229

Passcode: k7hK7w3H

Dial in by phone

+1 239-205-3327,,785675028# United

States, Cape Coral

Find a local number

Phone conference ID: 785 675 028#

Presentations (if desired by the committee): March 20, 2025, 8:00am

Proposed City Council Approval Date: April 21, 2025

This Scope of Services defines Respondent's responsibilities associated with conducting a two-part feasibility study that investigates the potential for Bicycle and Pedestrian Only Street and

Micromobility opportunities. These potential objectives are consistent with the City’s

Comprehensive Plan, Element 2, Transportation, Objective 3, Complete Streets.

Accordingly, this scope of services seeks to investigate Complete Streets forms of transport that can occupy space alongside bicycles and pedestrians, all while reducing greenhouse gas emissions within the City’s Downtown and Midtown districts.

3. PROJECT DETAILS / SCOPE OF WORK

3.1. Important Instructions for Electronic Submittal

The City of Fort Myers is accepting electronic submissions. Consultants shall create a FREE account with OpenGov Procurement by signing up at https://procurement.opengov.com/signup.

Once you have completed account registration, browse back to this page, click on "Submit

Response", and follow the instructions to submit the electronic response.

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Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

3.2. Minimum Qualifications of Consultants

1. The Consultant(s) shall hold any necessary licenses authorizing them to do business in the

State of Florida.

2. Neither Consultant nor any principal, officer, or stockholder shall be in arrears or in default of any debt or contract involving the City, (as a party to a contract, or otherwise); nor have failed to perform faithfully on any previous contract with the City.

3. Consultant is required to inform the City of any relevant legal or ethical issues. Specifically, they need to disclose:

• Judgments: Any current or pending court decisions against them.

• Pending Lawsuits: Any legal actions that are currently underway.

• Criminal Activities: Any criminal conduct, especially if it involves moral turpitude (actions that are morally reprehensible).

Consultants will be given a chance to explain or provide additional information regarding these issues if applicable. This allows them to clarify any concerns and provide context.

To demonstrate qualifications to perform the Work, each Consultant must be prepared to submit within five (5) days of City’s request written evidence, such as financial data, previous experience, present commitments, and other such data as may be called for. Each Solicitation must contain evidence of the Consultant’s qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

The awardee will be required to maintain the Minimum Qualifications Requirements, as presented during selection, if selected and awarded the contract, during the term of the Contract and any contract renewals.

3.3. Scope of Work

This Scope of Services defines Respondent's responsibilities associated with conducting a two-part feasibility study that investigates the potential for Bicycle and Pedestrian Only Street and Micromobility evaluation. These objectives are consistent with the City’s Comprehensive

Plan, Element 2, Transportation, Objective 3 – Complete Streets.

Accordingly, this scope of services seeks to investigate Complete Streets forms of transport that can occupy space alongside bicycles and pedestrians, all while reducing greenhouse gas emissions within the City’s Downtown and Midtown districts.

Bicycle and Pedestrian Only Street shall include but not be limited to consideration of east-west and/or north-south street venues that offer the best opportunities for providing connectivity between the Downtown and Midtown districts. This shall also consider the potential of converting the segment of Dr. Martin Luther King, Jr. Boulevard (MLK)/S.R. 82, between

Fowler Street and Us-41/Cleveland Avenue, from State maintained to City maintained, and developing that converted segment into a Complete Street through a partnership project with the Florida Department of Transportation (FDOT). The MLK street conversion is considered a

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ key component in supporting Bicycle and Pedestrian Only Street venues and providing connectivity between the Downtown and Midtown districts.

Micromobility shall include but not be limited to evaluating multimodal opportunities in consideration of the car-centric environment that currently exists and the city’s new

Micromobility ordinance, passed on September 18, 2023, and the City's recent implementation of mobility vendor "Spin", with the goal of recommending infrastructure and/or regulation changes that can help guide these emerging technologies. This may include consideration of the following:

• Adaptive regulations that can be quickly updated as the market evolves;

• Regulatory sandboxes where the effects of micromobility solutions can be tested in consideration of everchanging market conditions;

• Outcome-based regulations, such as performance-based criteria (rather than fixed, arbitrary caps on fleet sizes) for service providers; and,

• Risk-weighted regulations that acknowledge the realities of today’s infrastructure and user needs.

Micromobility shall comprise evaluating City’s new Micromobility ordinance, including but not be limited to consideration of accessibility, parking, and overall public safety relating to the following vehicles:

• Shared Use Bicycle Lanes

• Golf Carts

• Dockless Bikes

• E-bikes

• Electric Scooters

• Electric Skateboards

• Electric Pedal Assisted (Pedaled) Bicycles

• Vehicular Parking.

Stakeholders

Oversite responsibilities include collaborating with stakeholders to facilitate the needs of all impacted public and governmental jurisdictions as may be required to address this scope of services.

1. Bicycle and Pedestrian Only Street

1.1. Data Collection:

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1.1.1. Based on research and collaborative efforts with stakeholders, establish study areas for discussion and approval by City staff as a starting point moving forward.

1.1.2. Inventory traffic volumes and 85th percentile speeds involving critical local, collector, and arterial roadways within the study areas.

1.1.3. Inventory multimodal transportation volumes, including transit, bicycle, pedestrian, and other appropriate transportation venues, associated with the critical roadways, etc.

1.1.4. Measure the existing traffic utilizations/demands of the inventoried facilities. The utilizations/demands shall be measured on an hourly basis utilizing typical 10-hour weekday and Saturday time periods (see Task B.1 for specific analysis times), subject to tweaking based in Kickoff meeting discussions.

1.1.5. Independently collect and measure special event traffic venues and utilizations/demands based on discussions with CRA/other relevant agencies.

1.1.6. Recognizing the importance that parking is to businesses and special events, with the assistance of City staff and the Denison Parking management staff, compile information relating to downtown parking facilities/future plans, parking studies (Walker

Parking Study), land development plans, transportation studies, mapping, zoning information, proposed transportation and management practices, and other relevant materials applicable to future transportation demands.

1.2. Existing Traffic Analysis:

1.2.1. For each of the inventoried venues, evaluate and summarize the existing transportation utilizations/demands on an hourly basis within the study areas. The existing utilization shall be summarized for the following weekday/weekend periods:

1.2.1.1. Morning Period – 8:00 AM to 10:00 AM

1.2.1.2. Midday Period – 11:00 AM to 1:00 PM

1.2.1.3. Afternoon Period – 2:00 PM to 4:00 PM

1.2.1.4. Evening Period – 5:00 PM to 7:00 PM

1.2.1.5. Night Period – 8:00 PM to 10:00 PM

1.2.2. Provide GIS-based mapping that identifies the existing transportation demands, and other appropriate details of existing conditions Provide GIS-based mapping that identifies the existing vehicle, transit, bicycle, and pedestrian supply demands, and other appropriate details of existing conditions.

1.3. Future Development Impacts:

1.3.1. With assistance from City staff and recent planning efforts/studies, identify major future development plans or areas of potential development, as well as transportation improvements, which may impact the transportation needs in the study areas over the next ten years.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1.3.2. Estimate future transportation demands/needs for the various transportation modes within the study areas, including the need for additional streets, sidewalks, or other facilities, with consideration of major anticipated new development.

1.4. Interviews with Representative Commercial, Residential, and other Zoning

Designations Owners:

1.4.1. Develop a questionnaire that accesses potential interest in providing Bicycle and

Pedestrian Only Street corridors within the study areas.

1.4.2. Compile the results of the questionnaire.

1.5. Transportation Management Plan:

Prepare a transportation management plan for the various transportation modes within the study areas to improve the future transportation conditions within the study areas:

1.5.1. Identify potential bicycle and pedestrian street only venues, including appropriate vehicle restrictions, time limits, shared use opportunities, etc.

1.5.2. Prepare an evaluation matrix of impacts including transportation, financial, and business economic impacts.

1.5.3. Recommend if and where potential locations exist for bicycle and pedestrian street only venues.

1.6. Conceptual Designs:

Based on the Transportation Management Plan findings, provide the following:

1.6.1. Prepare up to three (3) conceptual design options, which may only be minor design variations on one logical concept or may be differing concepts. Prepare exhibits (in GIS format for use in subsequent phases, depicting existing and proposed site conditions critical to assessing the technical feasibility of each alignment options in consideration of the various project tasks defined below (Task 1.7. through Task 1.14).

1.6.2. Prepare critical cross-sections and graphics for each alignment option.

1.6.3. Establish setbacks, roadway treatments, and security/safety requirements for each option in accordance with applicable design standards.

1.6.4. Identify street/pathway features including lighting, landscaping, accessibility, shelter locations, if warranted, and other standard street/pathway elements as may be required.

1.6.5. Identify critical impacts associated with each alignment option; identify potential mitigation measures and corresponding mitigation costs associated with public facilities, residential units, businesses, as well as other infrastructure impacts such as drainage, water, sanitary sewer, electrical and gas lines, telephone, etc.

1.7. Right-of-Way:

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1.7.1. Establish property lines, ownership information and acquisition availability associated with each alignment option.

1.7.2. Obtain available title search information where clear property title is not evident.

1.7.3. Evaluate right-of-way (ROW) acquisition and/or easement options (i.e. type of agreements required, modifications to existing easements, preferred arrangement from property owners, etc.).

1.8. Traffic and Intersection/Roadway Impacts:

1.8.1. Evaluate impacts associated with intersection and roadway crossings, with special attention given to MLK relating to its potential conversion to a Complete Street (FDOT and City).

1.8.2. Review and identify required types of roadway crossing treatments and/or intersection improvements that will be required in support of the alternative(s).

1.8.3. Analyze traffic and mobility safety impacts.

1.9. Cost Estimates:

Prepare a separate Engineer’s Opinion of Probable Costs for the conceptual design options.

Each of these cost estimates shall be developed as follows:

1.9.1. Costs shall be developed for design, right-of-way acquisition, construction, and construction engineering inspection (CEI) as may be applicable.

1.9.2. Construction costs shall be analyzed and developed based on an assumed design option/typical section associated with the conceptual design options.

1.9.3. Utilize the conceptual design, concept level quantity estimates as the basis for computing construction costs and incorporate appropriate contingency costs as deemed appropriate.

1.9.4. Unit costs shall be consistent with recent and nearby bids received for similar improvements.

1.9.5. Construction cost estimate shall not include the cost of right-of-way acquisition or cure plans for adjacent parcels.

1.9.6. All cost estimates shall be broken out separately between improvements for the

Downtown River District segment and the current/proposed Midtown District.

1.10. Environmental Scoping:

Identify environmental issues impacting the various design options and prepare an environmental assessment of these issues.

1.11. Safety and Security:

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

Evaluate roadway/path user safety, public safety, and adjacent property security issues. Make recommendations regarding safety and security requirements associated with emergency access and public access.

1.12. Funding Opportunities:

Based on the Preferred Design Option (PDO) and working with the Lee County MPO, develop a grant application packet for potential funds, or any other available grant funds for undertaking during the project development phases.

1.13. Maintenance:

Establish maintenance requirements for involved entities and identify typical maintenance tasks, both routine and periodic.

1.14. Feasibility Report:

A Feasibility Report shall be prepared summarizing the needs of the project.

A draft Project Feasibility Report shall be prepared and presented to the City Council for comments following which a final report will be developed for dissemination to the public.

1.15. Community Involvement/Public Outreach and Meetings:

The study shall include public participation of stakeholders involving the local community, local governments, emergency services, and advisory committees to ensure that local issues and critical needs are identified and addressed. The following stakeholder and public participation meetings are anticipated:

1.15.1. Steering Committee Kickoff Meeting

1.15.2. Steering Committee’s First and Second Progress Meetings

1.15.3. City of Fort Myers Bicycle Pedestrian Advisory Board (BPAB) Meeting and Lee

County Bicycle and Pedestrian Coordinating Committee (BPCC)

1.15.4. Steering Committee’s Third Progress Meeting

1.15.5. Public Outreach Meeting

1.15.6. City Council Meeting

1.15.7. Steering Committee’s Fourth Progress Meeting

2. Micromobility

2.1. Survey:

2.1.1. Based on research and collaborative efforts with stakeholders, prepare a general survey questionnaire to gather resident views regarding the use of Micromobility with respect to the new vendor "Spin" in downtown, for discussion and approval by City staff as a starting point moving forward.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

The survey shall have a limited number of multiple-choice questions. It will be used to estimate the number of residents that use the Micromobility vendor as a mobility option within the City and identify the types of trips and potential trip destinations typically used.

2.1.2. Assemble and review the survey responses, summarize the survey results, and develop conclusions regarding potential demand, parameters, and geographic areas.

Review the data, summaries, and conclusions. If necessary, requests for clarifications and/or additional analyses will be provided to City staff.

2.2. Research:

2.2.1. Review Florida Statutes regarding micromobility vehicles/devices relating to usage of public roadways, sidewalks and crossing of public roadways and summarize results.

2.2.2. Conduct a literature review regarding micromobility vehicles/devices relating to usage of public roadways in other communities and summarize results.

2.2.3. Based on the above, summarize micromobility vehicles/devices relating to usage requirements and conditions as specified in the Florida Statutes and typical conditions of other communities.

2.3 Mobility Option Usage Criteria and Conditions:

2.3.1. Based on literature research, formulate a preliminary list of Mobility Option usage criteria including: roadway jurisdiction, functional classification, volumes, speeds, widths/number of lanes, and composition; sidewalk characteristics including width, pedestrian usage; and roadway crossing characteristics.

2.3.2. Conduct a literature review of Mobility Option usage of public roadways in other communities and summarize results.

2.3.3. Based on the above, summarize Mobility Option usage requirements and conditions as specified in the Florida Statutes and typical conditions of other communities.

2.4. Vendor Evaluation:

2.4.1. With respect to the survey conducted under Task 1, summarize known roadway and neighborhood characteristics. Review connectivity issues and constraints. The characteristics will be based on readily available information. If that information is not readily available, the characteristics will be estimated based on knowledge of the area.

2.4.2. Conduct a field review of the specific geographic areas identified above. Summarize the roadway characteristics, neighborhood characteristics, and connectivity opportunities and constraints.

2.5. Mobility Options Usage Conditions:

2.5.1. Based on Florida Statutes and City’s Micromobility ordinance, the literature review conducted above, and knowledge of the area, formulate conditions for the use of micromobility vehicles/devices on roadways and sidewalks within the City.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

2.5.2. Formulate signage requirements.

2.6. Mobility Options Usage Plan:

2.6.1. Based on the above, recommend those areas within the pilot program area and the specific roadways within those areas that are suitable for Mobility Option usage.

2.6.2. Identify connectivity constraints and alternatives to overcome those constraints, if any.

2.6.3. Evaluate impacts associated with intersection and roadway crossings, with special attention given to MLK relating to its potential conversion to a Complete Street (FDOT and City).

2.6.4. Recommend the conditions and criteria for Mobility Option usage within the designated areas.

2.6.5. Recommend the type and general location of signs to be installed within those areas. (A signage plan shall be developed when the plan is implemented for that specific area.)

2.6.6. Recommend the conditions for possible Mobility Option usage beyond "Spin" vendor's program area.

2.7. Mobility Options Usage Plan:

2.7.1. Working with the City staff and using general unit costs provided by the City staff and general quantity estimates, estimate the order of magnitude capital costs of the program. Capital costs to include: signs, crossings, sidewalk widening, and signal modifications.

2.7.2. Working with the City staff and using general unit costs provided by the City staff and general quantity estimates; estimate the order of magnitude operating costs of the program. Operating costs to include administration, registration, inspection, and notifications.

2.7.3. All cost estimates shall be order of magnitude costs based on information provided by the City staff and per unit cost and not per specific area or improvement

2.8. Implementation/Administration Plan:

2.8.1. Summarize alternatives and recommend a program for administering the plan which will include inspecting and registering Mobility Options.

2.8.2. Working with the City staff and using industry standard unit costs, and general quantity estimates, estimate the order of magnitude operating costs of the program.

Operating costs to include administration, registration, inspection, and notifications.

2.8.3. Recommend criteria for expanding the Mobility Option usage beyond "Spin" vendor's program project area, including recommendations for consideration in City’s

Micromobility ordinance.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

2.9. Final Plan:

2.9.1. Prepare for and attend up to two (2) meetings with the City staff.

2.9.2. Summarize implementation issues to be addressed by City Council.

2.10. Project Representation:

2.10.1. Summarize the results of the "Spin" vendor's program in a written report.

2.10.2. Prepare for and present the draft and final study to City Council for up to a total of two

(2) meetings

3. Schedule

The Respondent shall perform and complete all the scope of work tasks identified within 18 months after issuance of a Notice to Proceed. The Respondent shall prepare a project schedule defining critical milestones and submission dates associated with the feasibility study process and product delivery.

4. Deliverables:

4.1. One (1) electronic copy and one (1) hard bound copy of the Draft Reports, describing the methodology, findings, and recommendations.

4.2. One (1) electronic copy and one (1) hard bound copy of the Final Reports, incorporation review comments from the various draft review processes.

4.3. One (1) electronic copy and one (1) hard bound copy of the Opinion of Probable Design, Construction, and CEI Costs for each alignment/study.

4.4. One (1) electronic copy and one (1) hard bound copy of each applicable grant funding program, as may be applicable.

Consultants are also encouraged to evaluate the merits of this scope with the goal of recommending improvements and/or refinements to the scope, if necessary, based on their team’s experience/expertise. Provide documentation in support of such recommendations.

4. EVALUATION CRITERIA

1. Qualifications of Consultants/Contractors

To demonstrate qualifications to perform the Work, each Consultant/Contractor must be prepared to submit information pertaining to each criterion. Each Submittal must contain

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ evidence of Consultant/Contractor's qualifications to do business in the State of Florida, or covenant to obtain such qualification, prior to award of the contract.

2. Responsiveness

The City will determine whether the Consultant/Contractor complies with the instructions for submissions including completeness which encompasses the inclusion of all required attachments. Late submissions will not be accepted. Failure to meet other requirements may result in rejection.

3. Responsibility

The City will determine whether the Consultant/Contractor is one with whom it can or should do business. Factors that the City may evaluate to determine “responsibility” include, but are not limited to: excessively high or low priced submissions, past performance, references (including those found outside the submittals), compliance with applicable laws, Consultant/Contractor's record of performance and integrity – e.g. has the Consultant/Contractor been delinquent or unfaithful to any contract with the City, whether the Consultant/Contractor is qualified legally to contract with the City, financial stability and the perceived ability to perform completely as specified. Consultants/Contractors must always have financial resources sufficient, in the opinion of the City, to ensure performance of the contract and must provide proof upon request. The City reserves the right to inspect and review Consultant/Contractor facilities, equipment, and personnel and those of any identified subcontractors. The City will determine whether any failure to supply information, or the quality of the information, will result in rejection.

4. Technical/Qualification Submittal

The City will determine how well submissions meet the requirements in terms of the response to the specifications and how well the offer addresses the needs of the project.

5. Selection Committee and Evaluation Process

Procurement Services will perform the initial review of all submittals for preliminary qualification and documentation compliance. This review process may include, but is not limited to, forms verification, professional licensing, references, past performance, and other relevant criteria and review of the MBE and Local preference if applicable. This will prove the Consultant/Contractor submissions are responsive to the solicitation request.

5.1. Selection Committee

A Selection Committee (hereinafter referred to as “the Committee”) consisting of at least three (3) members will be established to review, discuss, and evaluate all responsive submissions. The Committee may utilize additional City staff, consultants and experts as non-voting members to advise and assist the Committee in review of the submissions.

5.2. Initial Evaluation

Each Selection Committee member will individually evaluate the submittals based on the factors set forth in the Evaluation Criteria of the Solicitation and assign a score for each

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ criterion ranging from zero (0) points to the maximum points allowed for each rating criteria. This will be completed before the selection committee meeting.

5.3. Selection Committee Meeting

The Procurement representative will schedule a public meeting for the Committee to discuss their initial evaluation and rank the responsive Consultant/Contractors deemed acceptable to be selected; committee members may change or update their scores anytime before the final submission in OpenGov. The evaluation scores will be submitted via OpenGov to the Procurement representative. The Committee will then determine if they would like Presentations/Interviews with any of the Consultants/Contractors and how many they would like to invite.

5.4 Presentations

The Committee reserves the right to request Presentations/Interviews with any or all responsive and responsible Consultant/Contractors whose submissions are deemed to be acceptable for award. Presentations/Interviews may be limited at the discretion of the

Committee to short listed Consultant/Contractors. Presentation/Interviews may be conducted for the purpose of clarification and to assure full understanding of, and responsiveness to, the solicitation requirements. The City will not be liable for any costs incurred by the Consultant/Contractors in connection with such Presentations/Interviews

(i.e., travel, accommodations, etc.).

Presentations/Interviews will be conducted in a public meeting. Each

Consultant/Contractor will be asked to excuse themselves during other presentations.

Upon completion of the presentations, the Committee shall discuss presentations and the public will have an opportunity to speak (3 minute maximum) before the Committee submits presentation scoring through OpenGov. The Procurement Manager or designee will read the ranking of the Consultants/Contractors from the Committee scoring.

5.5. Award Without Presentations

The Committee may evaluate and award a Contract based on responses to this

Solicitation without presentations/interviews. Therefore, each submission should contain the Consultant/Contractors best terms and conditions for consideration.

5.6. Tiebreaker

In the event of a tie, two or more Consultant/Contractors that have the same ranking, the following steps will be taken to determine the highest ranked Consultant/Contractors.

This method shall be used for all RFP’s and RSQ’s ties.

Step 1: Consultants/Contractors with an established drug-free workplace program, as defined by Florida Statute Section 287.087, shall be ranked higher.

Documentation verifying the drug-free workplace program must be provided to receive this preference.

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

Step 2: Consultants/Contractors qualifying as local, in accordance with the definition set forth in City of Fort Myers Ordinances Section 38-71 or its most recent revision, shall be ranked higher than non-local Consultants/Contractors. Proof of local status must be submitted with the proposal to receive this preference.

Step 3: The Consultant/Contractor with the highest number of 1st place rankings among evaluators shall be deemed the top-ranked Consultant/Contractor. If a tie persists, the Consultant/Contractor with the highest number of 2nd place rankings will be ranked higher. This method will continue progressively through 3rd, 4th, and subsequent rankings until the tie is resolved. If a tie remains after all rankings are considered, additional tie-breaking criteria will apply

Step 4: In the event a tie persists after Steps 1 through 3, preference shall be given to the Consultant/Contractor demonstrating the highest commitment to sustainability and environmental stewardship. Evaluation factors may include green certifications, use of eco-friendly materials, waste reduction strategies, carbon footprint minimization efforts, and participation in local sustainability initiatives. The

Consultant/Contractor with the most significant and verifiable sustainability contributions shall be deemed the first-ranked Consultant/Contractor.

Step 5: For FDOT Solicitations, Steps 1-4 are replaced with, the Procurement

Manager or designee may appoint an additional Review Commitee member(s) to evaluate the proposals based upon the factors in the solicitation and scoring for each criterion. This may continue until a highest ranked Consultant/Contractor is deemed the first ranked Consultant/Contractor.

For non-City funded procurements, the steps not permitted by law or process are hereby removed.

For FDOT Solicitations: the above is deleted and the following method is used: In the event of a tie, the City’s Procurement Manager, or designee, may appoint an additional

Advisory Committee member to evaluate the proposals based on the factors set forth in the Evaluation Criteria of the Solicitation and assign a score for each criterion ranging from zero (0) points to the maximum points allowed for each rating criteria. This will continue until a ranking, or total score, without a tie is achieved.

The highest ranked Consultant/Contractors upon completion of the needed steps shall receive the first opportunity to negotiate.

5.7. Authority to Award

Contracts shall be awarded in accordance with the provisions of the City’s Procurement

Ordinance and Policy upon approval of the City Council.

5.8. Reserved Right

The City, at its sole and absolute discretion, reserves the right to reject any and all, or parts of any and all submittals, to readvertise this solicitation, postpone or cancel, at any time, this solicitation process, or to waive minor irregularities and informalities in this RFP

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ or in the submittals received as a result of this solicitation. The City does not guarantee the award of any Contract as a result of this solicitation process.

The City reserves the right to request that the Consultant/Contractors provide additional information it deems necessary to evaluate, clarify, or substantiate any area contained in each submitted submittals and to best meet the needs of the City. This includes information which indicates financial resources as well as ability to provide and maintain the system and/or services. Moreover, the City reserves the right to make investigations of the qualifications of the Consultant/Contractors as it deems appropriate, including but not be limited to, a background investigation conducted by the Fort Myers Police

Department.

6. Contract Negotiations and Acceptance

Consultants/Contractors must be prepared for the City to accept the Submittal as presented. If

Consultants/Contractors fails to sign all documents necessary to successfully execute the final contract within a reasonable time, or negotiations do not result in an acceptable agreement, the

City may reject the Submittal or revoke the award and may begin negotiations with the next highest Consultants/Contractors. Final contract terms must be approved or signed by the appropriately authorized City official(s). No binding contract will exist between the

Consultants/Contractors and the City until the City executes a written contract or purchase order.

No. Evaluation Criteria Scoring Method Weight (Points)

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

1. Approach to the Project/Design

• The approach the scope of services, including a comprehensive representation, demonstrating an understanding and a commitment of how you intend to implement and fulfill the requirements of the scope of services.

• How your firm will balance staffing needs for this project.

• How your firm will facilitate timely completion of the project.

• How your firm will incorporate sound principles of urban in-fill, smart growth development and sustainable redevelopment in planning, design, and construction for this project.

• Describe unique abilities, innovative approaches, and/or special considerations.

Points Based 45 (45% of Total)

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

2. Experience of the Firm and

Qualifications of Assigned Personnel

• Experience and capabilities to perform the scope of work.

• Academic, training, and licensed credentials of employees assigned to the project.

• Existing workload and ability to meet timeline(s) outlined in the project.

• Provide 2 examples of completed projects with similar scope and budget within the last 5 years. Preference will be given the government agency work.

• Provide 2 examples of projects completed by the project manager with similar scope and budget in the last 5 years.

Points Based 55 (55% of Total)

5. INSTRUCTIONS TO CONSULTANTS

PROCUREMENT INFORMATION

Procurement Services is the official source for obtaining information regarding City of Fort Myers solicitations. It is the responsibility of Consultants/Contractors to monitor and obtain solicitation updates and current award information both prior to and after the scheduled opening date.

Information is updated as it becomes available. The City reserves the right to issue an award or a recommendation of award at any time following the scheduled solicitation opening date.

APPLICABLE LAW AND APPEALS

This solicitation is issued in accordance with, and governed by, the provisions and procedures outlined in Chapter 38, Articles III and IV of the City of Fort Myers Code of Ordinances. These provisions can be accessed online at:

City of Fort Myers Code of Ordinances - Procurement

Alternatively, contact Procurement Services for further assistance.

Any appeals related to this solicitation must comply with the requirements specified in the City’s

Code of Ordinances and procurement policies.

AMERICANS WITH DISABILITIES ACT

Persons with disabilities requiring special accommodations to participate in this solicitation process should contact Procurement Services at least seven (7) days before the required accommodation.

https://library.municode.com/fl/fort_myers/codes/code_of_ordinances?nodeId=SPAADCO_CH38FI_ARTIIIPU

Fort Myers Downtown Pedestrian Mall and Micromobility Feasibility Study (FDOT 451523-1-18-01), 25-036-RSQ

Contact Information:

Procurement Services

2200 Second Street, Fort Myers, FL 33901

Email: cfmpurchasing@cityftmyers.com

Phone: (239) 321-7240

SOLICITATION SUBMISSION GUIDELINES

A. Official Submission Portal:

All submissions must be made electronically through the City’s Bid Portal in OpenGov.

The portal will keep all files locked until the solicitation officially closes.

B. Official Time:

The time clock in OpenGov will serve as the “Official Time” for determining the actual closing time of the solicitation. Submissions received after the specified date and time will not be accepted.

C. Consultant/Contractor Responsibilities:

o Consultants/Contractors are solely responsible for ensuring timely electronic submissions.

o The City is not responsible for the distribution of addenda or other solicitation-related information to Consultants/Contractors who fail to register in OpenGov.

D. Addenda Distribution:

All addenda and updates will be made available exclusively via OpenGov.

Consultants/Contractors are advised to regularly check the portal for any updates related to this solicitation.

5.1. Introduction

To be considered, electronic submissions must be completed in accordance with the instructions outlined in this solicitation and submitted within the specified timeframe. The portal will keep all files locked until the solicitation officially closes.

The City reserves the right to accept or reject…