Checklist-Prof_Svc_(w_notes).pdf

This document is a Local Agency Program (LAP) Checklist for Federally Funded Professional Services Contracts issued by the State of Florida Department of Transportation. The checklist provides a comprehensive compliance framework for professional services contracts, covering 13 key requirements including fair and open selection of consultants, disadvantaged business enterprise considerations, contract negotiations, indirect cost rates, and contract terms. The document is designed to ensure that local agencies follow federal and state regulations when procuring professional services, with detailed guidelines for each stage of the procurement process.

The checklist outlines specific compliance documentation requirements for each requirement, including provisions for solicitation, evaluation criteria, negotiations, and contract execution. Critical requirements include prohibiting certain evaluation factors like price or cost elements, in-state preferences, and consultant office location, and mandating strict procedures for negotiations, cost analysis, and confidentiality of consultant data. The document emphasizes the need for agencies to verify compliance with state and federal contracting requirements, protect confidential information, and maintain proper documentation throughout the procurement process. Key compliance areas include DBE participation, conflict of interest disclosures, lobbying activity certifications, and restrictions on continuing services contracts.