Form_6_Grant_Provisions.pdf

This is a Form 6 Grant Provisions document issued by Collier County's Board of County Commissioners in Florida, in coordination with the Fleet Management Division and Procurement Services Division. The solicitation (No. 25-8428) seeks a vendor to provide comprehensive vehicle fire suppression systems and fire extinguisher services for the Collier Area Transit (CAT) bus fleet. The scope includes inspection, certification, maintenance, repair, and support services for 54 buses equipped with Amerex and Fogmaker fire suppression systems, plus 80 portable fire extinguishers. The contract term is three years with two optional one-year renewal periods. All work must be performed at the CAT Maintenance Facility in Naples, Florida. Bids are due October 17, 2025, at 3:00 PM EST and must be submitted through the county's online bidding system. The solicitation requires vendors to provide detailed service capabilities for annual, five-year, and twelve-year inspections.

The procurement is funded through a Federal Transit Authority grant and requires strict federal contract compliance. Historically, the county has spent approximately $40,000 annually for these services, though this may not reflect future spending patterns. Repair parts markups are capped at 10%, and all repairs require prior written approval. The county reserves the right to award to the lowest responsive and responsible vendor, potentially selecting primary, secondary, and tertiary awardees per category. All bidders must be enrolled in E-Verify, provide proof of immigration law compliance, and submit comprehensive insurance documentation including worker's compensation, general liability, and automobile liability coverage. Performance and payment bonds are required for projects exceeding $200,000, with sureties authorized to do business in Florida. Vendors must complete multiple certification forms, including conflict of interest and vendor declaration statements. Price increase requests are permitted prior to contract renewal with documentation submitted at least 120 days before the renewal date. Grant Provisions and Assurances Forms must be completed in their entirety and returned with the bid submission, or vendors may be deemed non-responsive.