Checklist_-Vendor_Checklist.pdf
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- Solicitation number
- 25-8428
- Issued by
- Collier County, Florida
About this file
This document is a Vendor Checklist issued by the Collier County Procurement Services Division for potential vendors submitting proposals or bids. The checklist outlines a comprehensive set of required documents and certifications that vendors must complete and submit electronically through OpenGov. Key requirements include acknowledging general instructions and purchase order terms, completing various forms such as Vendor Declaration Statement, Conflict of Interest Certification, and Immigration Certification, and providing proof of business status, E-Verify enrollment, and local business certification if applicable.
The checklist mandates vendors to submit additional documentation including a W-9 form, references, insurance acknowledgment, bid schedules, licenses/certifications, and signed addenda. Vendors must be prepared to produce insurance certificates within five days of a potential award recommendation. Specific compliance requirements include verification through the Florida Department of State's Division of Corporations, E-Verify enrollment, and potential local business tax receipt submission. Failure to provide all required documents may result in the vendor being deemed non-responsive or non-responsible in the procurement process.
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Text version
Version 2 9.2.25
Procurement Services Division
Vendor Checklist
IMPORTANT: PLEASE REVIEW CAREFULLY AND SUBMIT WITH YOUR PROPOSAL/BID. ALL APPLICABLE
DOCUMENTS SHALL BE SUBMITTED ELECTRONICALLY THROUGH OPENGOV. VENDOR SHOULD
CHECKOFF EACH OF THE FOLLOWING ITEMS. ALL DOCUMENTS REQUIRING EXECUTION SHOULD BE EITHER BY WET SIGNATURES OR VERIFIABLE ELECTRONIC SIGNATURES. FAILURE TO PROVIDE THE
APPLICABLE DOCUMENTS MAY DEEM YOU NON-RESPONSIVE/NON-RESPONSIBLE.
General Instructions have been acknowledged and accepted.
Collier County Purchase Order Terms and Conditions have been acknowledged and accepted.
Form 1: Vendor Declaration Statement
Form 2: Conflict of Interest Certification
Proof of status from Division of Corporations - Florida Department of State (If work performed in the State) -http://dos.myflorida.com/sunbiz/ should be attached with your submittal.
Vendor MUST be enrolled in the E-Verify - https://www.e-verify.gov/ at the time of submission of the proposal/bid.
Form 3: Immigration Certification MUST be signed and attached with your submittal.
E-Verify Memorandum of Understanding or Company Profile page should be attached with your submittal.
Form 4: Certification for Claiming Status as a Local Business, if applicable, has been executed and returned. Collier or Lee County Business Tax Receipt should be attached with your submittal to be considered.
Form 5: Reference Questionnaire form must be fully completed for each requested reference, if applicable, are executed and should be included with your submittal.
Form 6: Grant Provisions and Assurances package in its entirety, if applicable, are executed and should be included with your submittal.
Vendor W-9 Form.
Vendor acknowledges Insurance Requirements and is prepared to produce the required insurance certificate(s) within five
(5) days of the County’s issuance of a Notice of Recommend Award.
The Bid Schedule has been completed and attached with your submittal, applicable to bids.
Copies of all requested licenses and/or certifications.
All addenda have been signed and attached.
County’s IT Technical Architecture Requirements have been acknowledged and accepted, if applicable.
Any and all supplemental requirements and terms have been acknowledged and accepted, if applicable.
http://dos.myflorida.com/sunbiz/ https://www.e-verify.gov/
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