Form 6 - Addendum Acknowledgement.pdf

Form 6 is an Addendum Acknowledgement form issued by the Florida Division of Emergency Management for Invitation to Bid ITB-DEM-25-26-020, which seeks qualified vendors to provide WebEOC software solutions, maintenance services, and professional implementation services to support statewide emergency management operations. The solicitation encompasses over 300 distinct product line items including ASP hosting solutions, SaaS subscriptions, perpetual licenses, professional implementation services, training programs, and complementary software modules such as RAVE, WeatherOptics, and Crisis Track. Critical deadlines include April 14, 2026, for written questions, April 17, 2026, for anticipated answers, April 28, 2026, at 5:00 PM for bid submission, and April 29, 2026, at 9:00 AM for public opening, with an anticipated Notice of Intent to Award on May 13, 2026. The initial contract term is five years with renewal options available for up to three additional years. Bidders must submit one hard copy and one electronic copy via USB flash drive of all required materials, including completed Addendum Acknowledgement Forms listing all addenda reviewed and accepted by the respondent.

The procurement requires comprehensive pricing for all listed products across both initial contract years and renewal periods with all-inclusive pricing covering travel, packaging, handling, freight, and delivery. The Agency will evaluate bids based on the lowest responsive grand total for all specifications. Required qualifications include current and active registration with the Florida Department of State Division of Corporations, E-Verify system registration, compliance with drug-free workplace requirements, and willingness to implement Level 2 background screening for all staff and subcontractors. When identical tie bids are received from certified minority businesses with equal pricing, quality, and service ratings, preference is given to vendors with certified drug-free workplace programs. All contracts are subject to annual legislative appropriations and compliance with federal funding requirements per 2 CFR Part 200, with integration required to the Division of Emergency Management Enterprise Solution (DEMES) platform for invoicing and payment processing.