Addenda 1 ITB-DEM-25-26-020 Q&A.pdf
PDF 337 KB Posted
- Attached to
- ITB-DEM-25-26-020 - WebEOC
- Solicitation number
- ITB-15570
- Issued by
- Leon County, Florida
About this file
This is an Addendum 1 (Questions and Answers) document issued by the Florida Division of Emergency Management for Invitation to Bid ITB-DEM-25-26-020, which solicits a comprehensive WebEOC software platform to support statewide emergency management operations. The solicitation encompasses over 300 distinct product line items including ASP hosting solutions, SaaS subscriptions, perpetual licenses, professional implementation services, training programs, and complementary software modules such as RAVE, WeatherOptics, and Crisis Track. The written question submission deadline was April 14, 2026, at 2:00 PM Eastern Time, with answers anticipated by April 17, 2026. Bid submissions are due April 28, 2026, at 5:00 PM, followed by public opening on April 29, 2026, at 9:00 AM. The anticipated Notice of Intent to Award is scheduled for May 13, 2026. The initial contract term is five years with renewal options available for up to three additional years.
This addendum addresses four key vendor questions regarding eligibility and contract structure. The agency confirmed that newly established companies may participate as prime contractors if all requirements are met, and that relevant team experience gained prior to company formation may be considered toward qualification requirements if clearly documented. Subcontracting is permitted, provided subcontractors comply with the same state requirements, terms, and standards applicable to prime contractors, with detailed provisions outlined in ITB Sections 3.4 and 3.5 and Attachment C. The agency indicated that no estimated budget or historical contract value is currently available, with future contract value to be determined based on funding availability, scope, and pricing received through the solicitation.
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Text version
Ron DeSantis, Governor Kevin Guthrie, Executive Director
D I V I S I O N H E A D Q U A R T E R S Telephone: 850-815-4000 FLORIDA CENTRAL OPERATIONS COORDINATION OFFICE 2 4 8 9 S h u m a r d O a k B o u l e v a r d www.FloridaDisaster.org 6 6 0 C F r ed Jo n es B o u lev a rd T a l l a h a s s e e , F L 3 2 3 9 9 - 2 1 0 0 A ub u rn d a le , F L 3 3 8 2 3
DATE: April 20, 2026
SOLICITATION NUMBER: ITB-DEM-25-26-020
SOLICITATION TITLE: WebEOC
ADDENDA NUMBER: 1
EFFECTS: Provides answers to written questions.
This addendum serves as posting of the Questions and Answers. All other terms and conditions of the ITB remain unchanged. This addendum should be acknowledged by Vendors utilizing Form 4, Addendum Acknowledgment, and should be submitted with your Bid response.
All written questions are reproduced in the same format as submitted by the Vendor.
Question Number
Question #1 Whether newly established companies are eligible to participate as prime contractors
Answer #1 Yes, provided that all requirements of the Invitation to Bid are fully met.
Question #2 If team experience (prior to company formation) can be considered toward meeting qualification requirements
Answer #2 Yes, relevant team experience gained prior to company formation may be considered, provided it is clearly documented and directly aligns with the qualification requirements outlined in the solicitation. Respondents should identify the individuals, describe their experience, and demonstrate how that experience meets the required criteria.
Question #3 Whether subcontracting or teaming arrangements are permitted under this solicitation.
Answer #3 Subcontracting is permitted under this solicitation; however, any subcontractor must comply with the same State requirements, terms, and standards applicable to the prime contractor. Refer to ITB Sections 3.4 and 3.5, as well as Attachment C (Draft Contract), for detailed provisions governing subcontracting.
Question #4 If there is an estimated budget or historical value associated with this contract
Answer #4 At this time, an estimated budget or historical contract value is not available. Any future contract value will be determined based on funding availability, scope, and pricing received through this solicitation.
http://www.floridadisaster.org/
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