Form_5_Grant_Provisions.pdf

This is a Grant Provisions and Assurances Form issued by Collier County, Florida for an Invitation to Bid (ITB) for Bypass Pump Preventative Maintenance, Repair and Replacement services managed by the Public Utilities Wastewater Division. The solicitation seeks qualified vendors to provide comprehensive maintenance services for approximately 30 or more fixed and portable bypass pump stations. The bid submission deadline is February 9, 2026, at 3:00 p.m., with electronic submission required through the County's procurement platform. No pre-bid meeting is scheduled. The contract will be awarded for a three-year initial term with two optional one-year renewal periods. Anticipated service hours include approximately 150 hours for Site Superintendent services, 100 hours for Supervisor services, and 300 hours for Service Technician services, though these quantities are for evaluation purposes only.

Bidders must submit all-inclusive hourly rates for labor categories that encompass travel expenses, equipment, and labor, with specific markup rates required for equipment, parts, rental equipment, and subcontractor services. Repair work approval thresholds require verbal or written County approval for repairs under $5,000 and detailed three-business-day quote submissions for repairs exceeding $5,000. The contract is grant-funded, potentially through FEMA Public Assistance, introducing additional federal compliance requirements. Vendors must maintain certification in diesel engine repair and bypass pump repair, provide 24/7 availability, maintain a three-year service record retention policy, be enrolled in E-Verify, and possess appropriate business tax receipts, professional licenses, and a Florida Certificate of Conduct Business. The County will evaluate bids using a lowest-price award mechanism and intends to identify primary, secondary, and tertiary vendors. Historically, annual expenditures approximated $45,000; however, Hurricane Ian recovery efforts resulted in approximately $14 million in spending in 2022. All required grant provisions and assurances forms must be completed, executed in their entirety, and submitted with the bid, or the submission may be deemed non-responsive.