FOOD_SERVICE__MINNESOTA_DCT_PROGRAMS.pdf
PDF 26 KB Posted
- Attached to
- FOOD SERVICE: MINNESOTA DCT PROGRAMS
- Solicitation number
- 2000016230
- Issued by
- Carver County, Dakota County, Pine County, Minnesota
About this file
This document is a Request for Proposal (RFP) issued by the State of Minnesota for food service contracts for Direct Care and Treatment (DCT) Hospitals and healthcare facilities throughout Greater Minnesota, with contract release number F-515. The solicitation is open from February 24, 2025, to March 31, 2025, with a submission deadline of 3:00 PM Central Time on March 31, 2025. Prospective bidders must submit their responses electronically through the SWIFT portal and are required to provide various attachments, including responder declarations, exceptions to terms and conditions, vendor forms, health inspection documents, dietary credentials, and a price schedule.
The RFP emphasizes diversity and inclusion, encouraging participation from small businesses owned by racial minorities, women, persons with substantial physical disabilities, veterans, or businesses located in economically disadvantaged counties. Bidders must be registered as suppliers and submit comprehensive documentation, including professional certifications such as Dietary Manager's Certificate, Vendor License, Certified Food Protection Manager Certificate, and Registered Dietician credentials. Questions regarding the solicitation must be submitted in writing to Rhiannon.Fissehaye@state.mn.us by March 17, 2025, with responses provided via addendum. The procurement process is managed by the Minnesota Management and Budget (MMB) office, which does not accept email or faxed responses.
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Text version
Event Description THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Non-electronic and e-mail responses WILL NOT BE ACCEPTED. The response must be submitted in the Supplier Portal no later than the date and time called for in the Finish Time in the Event Details.
PURPOSE AND BACKGROUND. The purpose of the Solicitation is to contract with a responder(s) to provide Food Service for Minnesota Direct Care and Treatment Hospitals and other healthcare facilities throughout Greater Minnesota, contract release number F-515.
SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation Must be submitted in writing to Rhiannon.Fissehaye@state.mn.us no later than March 17, 2025, at 3:00 PM Central Time. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.
Submit all requested documentation, including, but not limited to, the following documents:
• Attachment A: Responder Declarations
• Attachment B: Exceptions to State's Terms and Conditions
• Attachment D: Responder Forms o Veterans Preference Form (If Applicable) o Workforce Certification o Equal Pay Certificate Form
• Attachment E: Additional Information o Department of Health Inspection o Dietary Manager's Certificate o Vendor License o Certified Food Protection Manager Certificate (CFPM) o Credential Verification of the Registered Dietician by the Commission of Dietetic Registration
• Attachment F: Responder Narrative Exhibit D: Price Schedule
General Comments
- **ATTENTION BIDDERS**
You must submit all responses electronically through the SWIFT portal. See line items for specifications. MMB does not accept email or faxed responses. Please be aware there are attachments included in this event. The supplier is responsible for reviewing all attachments, including the Event Details and the Responders Declarations Documents.
General Questions Question Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
Event Details
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 1 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Yes
Response Comments
Upload all required or requested attachments here.
A file attachment is required to satisfy this question.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?
(Yes / No)
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 2 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Question Response
Yes
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 3 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Line Details
Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1
Reserve Price: No
Description: Exhibit D: Price Schedule
Question Response What is the price per unit?
Response Comments
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 4 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 5 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: Exhibit D: Price Schedule
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 03/31/2025 Freight Terms:
Ship Via:
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 6 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
PUBLIC EVENT DETAILS
Submit To: Admin/State Procurement Contact: Fissehaye,Rhiannon Lea Phone: 651/201-3044
Email: rhiannon.fissehaye@state.mn.us
Event ID Format Type Page G0210-2000016230 Sell RFx 7 Event Round Version 1 1 Event Name
FOOD SERVICE: MINNESOTA DCT PROGRAMS
Start Time Finish Time 02/24/2025 09:00:00 03/31/2025 15:00:00
Event Currency: US Dollar Bids allowed in other currency: No
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