Fire Suppression PWS.pdf

PERFORMANCE WORK STATEMENT

For

Annual Inspection and Testing of Fire Suppression Systems

165 Airlift Wing, Savannah, GA 31408

JUNE 2022

1. DESCRIPTION OF SERVICES/GENERAL INFORMATION: The contractor shall provide all management, services, and resources necessary to inspect and test the fire suppression systems to ensure serviceability and proper operation, at the 165 Airlift Wing in Savannah, GA (See Appendix A). Reasonable notification shall be provided to the 165 Civil Engineer Squadron of work to be accomplished prior to and immediately following Contractor's performance of any required service(s). All contractor-prepared documentation shall be made available to the Government.

NOTE: All transportation, tools, and personal protective equipment shall be provided by the contractor.

1. INSPECTION AND TESTING WORK:

1.1.1 INSPECTION: The contractor shall perform the annual inspection fire suppression systems in accordance with (IAW) applicable Uniform Facilities Criteria (UFC) 3-601-02, National Fire Protection Agency (NFPA) Standards, and manufacturer’s instructions. The contractor shall date and document results of each inspection and make reports available to the Government. Forward the original copy of the inspection report to the Contracting Office Representative (COR). The Government designated COR is the 165 Civil Engineer Squadron, Operations Section (165

CES/CEO), (912) 966-8226.

1.1.2 TESTING: The Contractor shall perform annual functional and operational testing on fire suppression systems, IAW applicable UFC 3-601-02 Table 2-9, 2-10, 2-11, NFPA Standards, and manufacturer’s instructions. When conducting a test, the contractor shall advise the COR and 165 CES/CEO 24-hours prior to the test(s), so the 165 CES Fire Department can be notified that an emergency response is not required. For systems inaccessible for security reasons or where there is a conflict of operations, the contractor shall notify the COR or designated representative to make arrangements for access. Testing results shall be documented to include the operational condition of the system tested. Incorporate testing results with inspection report, unless circumstances prevent testing to be conducted during inspection.

2. SERVICES SUMMARY:

Performance Objective PWS Paragraph Performance Threshold Inspection & Tests Work Paragraphs 1.1thru

1.1.2 Performs inspections & tests, IAW NFPA and UFC 3-601-02 (if applicable) standards 100% of time.

Documentation Paragraphs 1, 1.1.1, 1.1.2

Completes and makes available required documentation within 10 business days of completion, 100% of the time.

2.1.1 Standpipe Systems.

Detection devices for actuation, where provided, are addressed in Section 2-2.2, “Fire Detection and Alarm Systems.” Technical guidance on the tasks is contained in NFPA 14, Standard for the Installation of Standpipes and Hose Systems, and NFPA 25.

Standpipe Systems ITM Tasks

Frequency Component Tasks

Annually 1. Fire Department Connections

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2.1.2 Wet Pipe Automatic Sprinkler Systems

Wet Pipe Sprinkler Systems ITM Tasks

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

2. Water Flow Alarm Devices

1. Verify initiation and receipt of alarm (alternate use of alarm test line and inspectors test connection annually).

2. Verify operation of exterior water flow alarm (if present).

3. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Alarm Valve and Trim 1. Visually check the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

4. Main Drain 1. Conduct a main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5-inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection

1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify Gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

2.1.3 Dry Pipe Automatic Sprinkler Systems.

Dry Pipe Automatic Sprinkler Systems ITM Tasks

Annually 1. Control Valves (sealed, locked, or electrically supervised)

1. Verify proper valve position.

2. Water Flow Alarm Devices 1. Operate alarm test valve to verify initiation and receipt of alarm.

2. Verify alarm test valve alignment and tamper switch (if sealed or electrically supervised).

3. Dry Pipe Alarm Valve and Trim

1. Visually inspect the exterior of valves, gauges, trim alignment.

2. Verify valve pressure and legibility of the hydraulic nameplate.

3. Verify valve position of provided quick opening devices are in the normal position.

4. Main Drain 1. Conduct main drain test to verify supply (valve position).

2. Document static and residual pressure readings on a 3-inch by 5-inch tag and secure it to the system pressure gauge.

3. Compare results with results from previous main drain tests and original acceptance test.

4. Verify that the results are within acceptable limits or identify corrective measures.

5. Fire Department Connection 1. Verify accessibility and condition.

2. If caps are removed or missing, check for obstructions.

3. Verify system check valve is not leaking.

4. Verify gaskets are present.

5. Lubricate if swivels do not rotate smoothly.

6. Verify proper operation of ball drip drain prior to the cold season.

6. Low Point Drains 1. Drain all low points to remove condensation prior to the cold season.

SECTION 3A

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. GOVERNMENT FURNISHED PROPERTY

3.1 CONTRACTOR RESPONSIBILITY: The contractor is responsible for safeguarding all government property provided for use under this contract. Contractor will ensure designated COR has continual access to such facilities. Storage of government property shall be done in a neat and orderly fashion as judged by the government. Damage incurred to government property, in the care of the contractor and due to contractor negligence, will be reimbursed at current replacement cost.

3.2 SERVICES.

3.2.1. Fire Protection: Will be provided by the government. The contractor will be provided a base telephone directory for the purpose of contacting appropriate organizations. In the event of any emergency, call 911.

3.2.2. Emergency Medical Service: The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill while performing responsibilities under this contract. The contractor may also request response and transport from a local hospital. The contractor is responsible for any and all costs associated with emergency medical treatment of his employees.

SECTION 3B

CONTRACTOR-FURNISHED PROPERTY, EQUIPMENT AND SERVICES.

3.3. General: Contractor shall furnish all personnel, vehicles, material and equipment required to perform all contract requirements.

3.3.1. Telephone Service: The contractor shall maintain an operating business telephone at all times, at his own expense. The contractor shall provide a point of contact and phone number(s) at contract start.

3.3.2. Personnel: The contractor shall furnish all clothing and equipment to contractor personnel as required and identification badges. All personnel requirements as stated in Section 4 shall apply.

GENERAL INFORMATION

4. PERSONNEL.

4.1 Contract Manager: The contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the Contracting Officer prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The Contract Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The Contract Manager or alternate shall be available to speak/meet with the COR within 24 hours of request during normal operating hours, and or within the next business day after Friday or during a Federal Holiday.

This requirement must report manpower to the Service Contracting Reporting in www.sam.gov.

4.1.1 Contractor Employees: The selection, assignment, and management of contractor employees is the responsibility of the contractor. The contractor is fully responsible for the performance and conduct of his/her employees at all times. The contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent.

4.1.2 Licensing: The contractor shall be responsible to ensure that all Federal, State, County licensing and certification requirements are met and kept current. Employees must have a valid driver’s license and/or Commercial Driver’s License (CDL) as required for the type and class of vehicles used in the performance of this contract. The contractor shall provide documentation of employee licensing and certification upon request.

4.2. Quality Control: The contractor shall develop and maintain a quality control program to ensure fire suppression systems maintenance services are performed by UFC 3-601-02, NFPA, and manufactures instructions. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in Section 2, Services Summary

(SS).

4.2.1 Quality Control Manager: The contractor shall also appoint an individual as the Quality Control Manager. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections. The Quality Control Plan and name of appointed Manager shall be submitted to the Government prior to contract start date.

4.2.2. Quality Assurance: The Government will evaluate the contractor’s performance by appointing a COR to monitor performance to ensure services are satisfactorily performed. The Government COR will evaluate the Contractor’s performance through on-site inspections, evaluation of the contractor’s quality control program, and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate due to repeated failures or customer complaints.

Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Government will also receive and investigate complaints from various customers located on the installation.

4.2.3. Government Observations: Government personnel, other than Contacting Officers and Inspectors, may from time-to-time with COR coordination, observe or inspect contractor operations.

However, these personnel may not interfere with contractor’s performance.

4.3. Hours of Operation

4.3.1 Normal Hours: Normal hours of operation shall be between the hours of 0700 to 1530 hours Monday through Friday. Specific exceptions to these hours are listed in paragraph 4.3.3. The Government reserves the right to change hours of operation or restrict contractor access. The Contractor may request to work hours other than normal duty hours; Contractor shall receive authorization by COR. Approval for changes in normal work hours, extended hours during exercises or mission changes will not be unreasonably withheld.

4.3.2 Federal Holidays: The contractor is not required to provide services other than emergency on Federal holidays. Current holidays include: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day

4.3.3 Hours of Operation Other Than Normal: The contractor shall work whatever hour’s necessary to resolve an emergency occurring within his or her area of responsibility. There are numerous mission situations that may require the contractor to work other than normal hours. Some of these situations include special events and/or services required due to weather emergencies.

4.3.4 Emergency Services: Emergency services include accidents, civil disturbances, natural disasters, and unanticipated/unscheduled military contingency operations and exercises. During emergency situations, i.e., hurricanes, etc. or as directed by the COR, the contractor shall provide services as required.

4.4 Safety Requirements: The contractor is solely responsible for the safety and health of his or her employees during the course of contractor operations. The contractor shall comply with all federal Occupational Safety and Health Act (OSHA) requirements and standards as published in the 29 Code of Federal Regulations (CFR) and conform to the safety requirements contained in the contract.

4.4.1 Accidents/Mishaps: In the event of an accident or mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap to prevent further damage to persons or property. The contractor shall report the incident to the COR within one (1) hour of occurrence.

4.4.2 Investigations: If the Government elects to conduct an investigation of the accident/mishap, the contractor shall cooperate fully and assist Government personnel as required.

4.4.3 Compliance: The contractor shall require all subcontractors to comply with all security and safety provisions specified in this contract.

4.4.4 Industrial Housekeeping: The contractor shall cleanup each work site at the end of each day to the satisfaction of the COR. Upon completion of the work, all construction equipment and debris shall be removed from the site and the area shall be left in its original condition. Any contractor caused damages to Government–owned structures, facilities, streets, curbs, walks, lawns, etc., shall be properly patched, repaired, or replaced. Any holes, cuts, breakage, and damages made in finished surfaces of the area in which the work has been accomplished, shall be properly repaired and the disfigured areas then painted over or otherwise repaired and resurfaced in kind to match the existing finishes.

SECURITY

5. Security Requirements: Contractor employees shall comply with any base security measures implemented at all times. This includes but is not limited to vehicle and goods searches and identification checks during times of increased security.

5.1 Contractor Consent to Background Checks: All contractors and sub-contractors will submit to a background check through Security Forces. Failure to pass background check for any reason will result in denied entry into the base.

5.1.1 Badges: The contractor is required to provide identification badges for their employees. All contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area.

5.1.2 Contractor Registration of Vehicles on 165 Airlift Wing: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on 165 Airlift Wing installation.

5.1.3 Property Protection: The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

5.1.4 Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non-disclosure agreements with the responsible local security manager.

Privacy Act: Work on this project requires that personnel have access to Privacy Information.

Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

5.1.5 Contractors Working in Controlled or Restricted Areas: The unit requesting contract support will provide escort (s) for contractors’ at all times when within a controlled area.

Contractors shall not escort other contractor employees within controlled or restricted areas.

5.1.5.1 Access to Government Facilities with Controlled or Restricted Areas: The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on 165th Airlift Wing, the government may direct the contractor to leave the controlled or restricted areas at any given time.

5.1.5.2 Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors: The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas.

Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material.

Buildings:

BLDG TYPE QTY STATUS

5.2 Anti-Terrorism – Operational Security (OPSEC): Access and General Protection/Security Policy and Procedures. This standard language is for contractor employees with an area of performance within Government controlled installation, facility, or area. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the identified Government’s representative. The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

5.2.1 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (AFI 10-245, AFI 31-101 and AFMAN 31-113), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.