Final Solicitation N3904023R0008.pdf

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(Hour)

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until 04:00 PM local time 20 Aug 2023

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A X B X C X D

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G F 113 - 133

134 - 156 X H 157 - 166

RATING PAGE OF PAGES

7. ISSUED BY

(Date)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

Previous Edition is Unusable 33-134 STANDARD FORM 33 (REV. 9-97)

Prescribed by GSA FAR (48 CFR) 53.214(c)

DO-A3 1 166

(If other than Item 7)

15A. NAME 16. NAME AND TITLE OF PERSON AUTHORIZED TO

AND

ADDRESS

SIGN OFFER (Type or print)

OF

OFFEROR

AMENDMENT NO. DATE

15B. TELEPHONE NO (Include area code) 17. SIGNATURE15C. CHECK IF REMITTANCE ADDRESS

IS DIFFERENT FROM ABOVE - ENTER

SUCH ADDRESS IN SCHEDULE.

18. OFFER DATE

1. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

2. CONTRACT NO.

N39040 8. ADDRESS OFFER TO

See Item 7

9. Sealed offers in original and 1 copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if handcarried, in the depository located in

CAUTION - LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

10. FOR INFORMATION

CALL:

A. NAME (NO COLLECT CALLS)

11. TABLE OF CONTENTS

SOLICITATION/ CONTRACT FORM

SUPPLIES OR SERVICES AND PRICES/ COSTS

2 - 7

X I CONTRACT CLAUSES

DESCRIPTION/ SPECS./ WORK STATEMENT X

PACKAGING AND MARKING

8 - 57

J LIST OF ATTACHMENTS

INSPECTION AND ACCEPTANCE

DELIVERIES OR PERFORMANCE

X K

REPRESENTATIONS, CERTIFICATIONS AND

OTHER STATEMENTS OF OFFERORS

CONTRACT ADMINISTRATION DATA 61 - 75 X

SPECIAL CONTRACT REQUIREMENTS

OFFER (Must be fully completed by offeror) 76 - 79 X M

L INSTRS., CONDS., AND NOTICES TO OFFERORS

EVALUATION FACTORS FOR AWARD

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

is inserted by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the designated point(s), within the time specified in the schedule.

13. DISCOUNT FOR PROMPT PAYMENT

(See Section I, Clause No. 52.232-8)

14. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments

AMENDMENT NO. DATE

to the SOLICITATION for offerors and related documents numbered and dated):

FACILITY

12. In compliance with the above, the undersigned agrees, if this offer is accepted within calendar days (60 calendar days unless a different period

SOLICITATION, OFFER AND AWARD

X

(X) SEC. DESCRIPTION (X) SEC. DESCRIPTION PAGE(S)

PART I - THE SCHEDULE

26. NAME OF CONTRACTING OFFICER (Type or print) 27. UNITED STATES OF AMERICA 28. AWARD DATE

EMAIL:TEL: (Signature of Contracting Officer)

CODE CODE

B. TELEPHONE (Include area code) C. E-MAIL ADDRESS

AWARD (To be completed by Government)

19. ACCEPTED AS TO ITEMS NUMBERED 20. AMOUNT 21. ACCOUNTING AND APPROPRIATION

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

10 U.S.C. 2304(c)( ) 41 U.S.C. 253(c)( ) (4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

24. ADMINISTERED BY (If other than Item 7) CODE 25. PAYMENT WILL BE MADE BY CODE

PART IV - REPRESENTATIONS AND INSTRUCTIONS

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

80 - 111

PART II - CONTRACT CLAUSES

PORTSMOUTH NAVAL SHIPYARD

CONTRACTING DIVISION, CODE 410

BLDG 156, PNS

KITTERY ME 03904 207-438-1000

FAX:

TEL:

FAX:

TEL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SOLICITATION

6. REQUISITION/PURCHASE NO.5. DATE ISSUED

05 Jul 2023

4. TYPE OF SOLICITATION

SEALED BID (IFB)

NEGOTIATED (RFP)

[ X ]

3. SOLICITATION NO.

N3904023R0008

Section B - Supplies or Services and Prices

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0001 UNDEFINED Job

NON-NUCLEAR PRODUCTION SUPPORT

CPFF

QUALIFIED NON-NUCLEAR TRADE LABOR SUPPORT TO AUGMENT

TRADES AT PORTSMOUTH NAVAL SHIPYARD IAW THE STATEMENT

OF WORK.

FOB: Destination

PSC CD: J998

MAX COST

FIXED FEE

TOTAL MAX COST + FEE

ITEM NO SUPPLIES/SERVICES MAX

QUANTITY

UNIT UNIT PRICE MAX AMOUNT

0002 UNDEFINED Job

TRAVEL COSTS - BASE YEAR

COST

COST OF TRAVEL IN SUPPORT OF WORK UNDER CONTRACT LINE

ITEM NUMBER (CLIN) 0001

PSC CD: J998

MAX COST

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 Contract Data Requirements for CLIN

FFP

Each

Contract Data Requirements for CLIN 0001

NET AMT

000301 CDRL's A0001-A0004

000302 CDRL's A0005-A0008

000303 CDRL's A0009-A0011

CLAUSES INCORPORATED BY FULL TEXT

B-215-H001 MAXIMUM RATES (NAVSEA) (OCT 2018)

(a) Maximum Pass Through Rates – Applicable to all Task Orders Types. The pass through rate is defined as the cumulative amount of the two elements listed below divided by the price paid to the subcontractor or the vendor:

(1) any and all prime contractor indirect costs including, but not limited to: overhead, material handling charges, G&A, burdens and mark-ups; and

(2) any and all prime contractor profit or fee*

*For purposes of this contract, “fee” means “target fee” in cost-plus-incentive-fee type contracts, “base fee” in cost-plus-award-fee type contracts, or “fixed fee” in cost-plus-fixed-fee type contracts.

(b) The Contractor agrees that the maximum pass-through rate that shall be charged against any non-ODC CLIN where labor is proposed under this contract shall not exceed 8 %. For purposes of the maximum pass-through, any effort provided by a division, subsidiary or any other entity of the prime contractor shall not be considered subcontracted effort and all fee/profit must be provided at the prime level subject to the limitations specified in this contract.

(c) Maximum Profit/Fee Rate – Applicable to Cost Plus Fixed Fee CLINs Only. Contractor compliance with the maximum fee rate on CPFF CLINs is applicable at the time of task order award and is based on the ratio of fixed fee to the estimated cost. A proposed fee at the task order level that is higher than the maximum fee rate stated in the offeror’s base contract shall render the contractor’s proposal unacceptable. The Contractor agrees that the maximum fixed fee rate shall not exceed 8 %. Fee becomes a fixed dollar amount at the time of task order award and is subject to the provisions of the Level of Effort clause of the task order. The maximum fee rate being proposed at the task order level by the prime contractor shall flow down to all subcontractors/consultants included as part of your (the Prime) proposal.

(d) Other Direct Costs and Travel. No fee is allowed on Other Direct Costs or Travel. Indirect cost elements such as G&A and material handling may be applied to ODCs but may not include fee.

(End of text)

B-216-H006 FEE TABLE (NAVSEA) (MAR 2019)

Labor CLIN Labor Hours Cost Per Hour*

Fee Rate Per Hour*

Loaded Hourly Rate

*The offeror shall divide the proposed fee for each CLIN by the quantity of labor hours indicated to complete the table. Fee is calculated based on cost less FCCOM; if FCCOM is proposed, necessary columns may be added.

In the event of any inconsistency between the above table and the CLIN pricing, the CLIN pricing shall take precedence.

B-231-H001 TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) Except as otherwise provided herein, the Contractor shall be reimbursed for its actual travel costs in accordance with FAR 31.205-46. The travel costs to be reimbursed shall be those costs for which the Contractor has maintained appropriate documentation and which have been determined to be allowable, allocable, and reasonable by the Procuring Contracting Officer, Administrative Contracting Officer, or their duly authorized representative.

(b) Reimbursable travel costs include only that travel performed from the Contractor's facility to the worksite, in and around the worksite, and from the worksite to the Contractor's facility.

(c) Relocation costs and travel costs incidental to relocation are allowable to the extent provided in FAR 31.205-35;

however, Procuring Contracting Officer approval shall be required prior to incurring relocation expenses and travel costs incidental to relocation.

(d) The Contractor shall not be reimbursed for the following daily local travel costs:

(i) travel at U.S. Military Installations where Government transportation is available,

(ii) travel performed for personal convenience/errands, including commuting to and from work, and

(iii) travel costs incurred in the replacement of personnel when such replacement is accomplished for the Contractor's or employee's convenience.

B-231-H002 WORKSITE TRAVEL COSTS (NAVSEA) (OCT 2018)

(a) The contractor shall not charge, and the Government shall not pay, as an allowable cost under this contract, any manhour costs (whether straight-time or overtime) for contractor personnel or subcontractor personnel traveling to or from worksites, including travel to worksites other than the contractor's facility for performance of contract work.

(b) Workers being paid under this contract, as prime contractor personnel or subcontractor personnel, will complete a full shift at the worksite, and no compensation will be paid for travel time before or after the shift.

(c) This requirement pertains only to payments for travel time before or after these workers' regular shifts (commuting costs), and does not apply to legitimate travel costs incurred during normal working hours, provided that those costs are otherwise reasonable, allocable and allowable and approved in writing by the Government. This requirement does not apply to manufacturer's representatives or Original Equipment Manufacturer (OEM) representatives when specifically required by the Government work specifications.

(d) Additionally, the contractor shall not charge, and the Government shall not pay, any transportation costs under this contract associated with transporting contractor or subcontractor personnel between the contractor's facility (or subcontractor's facility), and any other worksite to perform ship repair, maintenance or modernization.

Transportation costs include, but are not limited to, bus fare, car fare, train fare, or boat fare, paid by the work force, or paid by the contractor on behalf of the work force.

B-232-H005 PAYMENTS OF FEE(S) (LEVEL OF EFFORT)--ALTERNATE I (NAVSEA) (OCT 2018)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts.

(b) The Government shall make payments to the Contractor, subject to and per the clause in this contract entitled "Fixed Fee" (FAR 52.216-8) or "Incentive Fee", (FAR 52.216-10), as applicable. Such payments shall be submitted by and payable to the Contractor pursuant to the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7), subject to the withholding terms and conditions of the "Fixed Fee" or "Incentive Fee" clause, as applicable. Fee paid per hour shall be based on total fee dollars divided by total hours to be provided. Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract.

B-232-H005 PAYMENTS OF FEE(S) (LEVEL OF EFFORT)--ALTERNATE I (NAVSEA) (OCT 2018)

(a) For purposes of this contract, "fee" means "target fee" in cost-plus-incentive-fee type contracts, "base fee" in cost-plus-award-fee type contracts, or "fixed fee" in cost-plus-fixed-fee type contracts.

(b) The Government shall make payments to the Contractor, subject to and per the clause in this contract entitled "Fixed Fee" (FAR 52.216-8) or "Incentive Fee", (FAR 52.216-10), as applicable. Such payments shall be submitted by and payable to the Contractor pursuant to the clause of this contract entitled "Allowable Cost and Payment" (FAR 52.216-7), subject to the withholding terms and conditions of the "Fixed Fee" or "Incentive Fee" clause, as applicable. Fee paid per hour shall be based on total fee dollars divided by total hours to be provided. Total fee(s) paid to the Contractor shall not exceed the fee amount(s) set forth in this contract. In no event shall the Government be required to pay the Contractor any amount in excess of the funds obligated under this contract.

CLAUSES INCORPORATED BY FULL TEXT

B-232-H006 LIMITATION OF COST OR LIMITATION OF FUNDS CLARIFICATION (NAVSEA) (OCT 2018)

The clause entitled "Limitation of Cost" (FAR 52.232-20) or "Limitation of Funds" (FAR 52.232-22), as appropriate, shall apply separately and independently to each separately identified estimated cost.

Section C - Descriptions and Specifications

STATEMENT OF WORK

STATEMENT OF WORK

PORTSMOUTH NAVAL SHIPYARD PRODUCTION TOUCH LABOR INDEFINITE

DELIVERY/INDEFINITE QUANTITY STATEMENT OF WORK (SOW)

C-1.0 INTRODUCTION

1.1 Scope: Portsmouth Naval Shipyard (PNS) requires experienced, skilled and qualified trades personnel to assist with the execution of 688 Class and 774 Class Submarine overhaul, modernization and repair work. This Statement of Work outlines general contract requirements and will be supplemented by individual task orders that identify the required services, periods of performance and levels of effort. Except as otherwise stated, the Contractor shall furnish all labor, supervision, management, tools, materials, equipment, transportation and other services and items necessary to perform the services described within this Statement of Work.

1.2 Period of Performance: The period of performance will include a one (1) year base period plus four (4) option years.

1.3 Level of Effort. The table below represents the estimated level of effort in resource days (RD) of direct labor needed, straight time (ST) and overtime (OT), for each year. The total number of RDs of direct labor includes subcontracted labor hours, but does not include holiday, sick leave, vacation and other absence hours. One RD equals eight hours.

1.4 Place of Performance: Work will primarily be performed on-site at the Portsmouth Naval Shipyard in Kittery, Maine. Work may also be performed at other military sites (e.g., Submarine Base New London, Connecticut or Portsmouth Naval Shipyard Detachment San Diego, California).

1.5 Non-Personal Service Statement: This is a non-personal services contract. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management

Trade FY24 FY25 FY26 FY27 FY28 Shipfitter ST 1948 1299 2054 1775 2143

OT 195 130 205 177 214

Welder ST 1948 1299 2054 1775 2143

OT 195 130 205 177 214

Fire Watch ST 8766 5844 9244 7987 9643

OT 877 584 924 799 964

Outside Machinist ST 3896 2597 4108 3550 4286

OT 390 260 411 355 429

Electrician ST 2922 1948 3081 2662 3214

OT 292 195 308 266 321

Pipefitter ST 3896 2597 4108 3550 4286

OT 390 260 411 355 429

Shipwright ST 974 649 1027 887 1071

OT 97 65 103 89 107

Fabric Worker ST 974 649 1027 887 1071

OT 97 65 103 89 107

Painter ST 1948 1299 2054 1775 2143

OT 195 130 205 177 214

Weight Handler ST 1948 1299 2054 1775 2143

OT 195 130 205 177 214

Marine Insulator ST 974 649 1027 887 1071

OT 97 65 103 89 107

Abrasive Blaster ST 7792 5195 8216 7100 8571

OT 779 519 822 710 857

Deck Tile ST 974 649 1027 887 1071

OT 97 65 103 89 107

Sound Tile ST 974 649 1027 887 1071

OT 97 65 103 89 107

Sheet Metal ST 974 649 1027 887 1071

OT 97 65 103 89 107

Total RDs 45000 30000 47450 41000 49500 personnel of the contractor. The Contractor shall ensure that its employees properly comply with the performance work standards outlined in this Performance Work Statement.

1.4.1 The Contractor shall not perform inherently governmental functions as specified in FAR Subpart

7.5. Inherently governmental functions do not include (i) gathering information for or providing advice, opinions, recommendations, or ideas to Federal Government officials; or (ii) any function that is primarily ministerial and internal in nature.

1.4.2 The Contractor shall supervise and control its employees. The Contractor shall not interpret or perform the contract in a manner that creates a personal services contract as defined within FAR Subpart 37.104, Personal Service Contracts.

C-2.0 CONTRACTOR PROGRAM REQUIREMENTS

2.1 The contractor shall have a formal Training Program and a documented Trade Training Plan for each trade skill for which they are providing a proposal. The Training Program is the means by which Trade Training Plans for individual employees are executed. A Trade Training Plan is an outline that shall specify how the training will be delivered to ensure the competencies will be obtained. This Trade Training Plan shall identify all of the qualifications associated with a trade skill; the minimal experience (hours or proficiency standard) required to achieve the trade skill designation; time-frame for achieving the competencies; training to be undertaken for each labor category; assessment details that validate successful accomplishment of each required training listed in sections C-9.0; name of the qualification to be issued, and any other specific requirements to be met in this contract. Below is a sample Trade Training Plan:

2.1.1. The contractor shall maintain a formal Training Management System that provides Training Records for each employee who performs under this contract. A Training Record shall be specific to an individual and identify each qualification associated with the contractor’s training plan for a trade skill. The training record shall identify which qualifications the worker has completed and when that qualification expires (if appropriate). Additionally, in the training record, the contractor shall outline the workers’ documented trade/work experience certifying that the personnel have met the appropriate trade requirements of paragraph C-9.0. Below is a sample Employee Training Record:

2.2 Contractor shall maintain a formal Continuing Training Program that keeps its personnel abreast of industry and trade advances, and maintains/improves proficiency on equipment, tooling, and systems. Upon request, the contractor shall provide the Policy or Training Plan describing its Continuing Training Program to the contracting officer and contracting officer’s representative. If the contractor revises its Policy or Training Plan, the contractor shall provide the contracting officer (KO) and the Contracting Officer Representative (COR) the most current versions within thirty (30) days.

2.3 The Contractor shall maintain a Workforce Management Program that provides for the personnel, organization and administrative control necessary to ensure that the workers provided and work performed meets the contract specification requirements.

2.4 The Contractor shall provide fully trained and competent personnel necessary to perform the installation and repair services as specified within the contract. The work history of each contractor employee must contain experience directly related to the task and the functions each individual is intended to perform under this contract and any TO hereby issued.

2.5 The Contractor shall maintain a confined/enclosed space entry program (CESEP) in accordance with 29 CFR 1915 – Subpart B. Upon request, the contractor shall provide a copy of their CESEP training plan to the contracting officer and contracting officer’s representative. All Contractor employees assigned to work at PNS or other military offsite locations, shall be qualified to recognize, access, and work in confined/enclosed spaces.

2.5.1 Confined and Enclosed Entry: Competent person services must be provided in accordance with 29

CFR 1915 and section 2-8 of S6470-AA-SAF-010- Rev. 4, Technical Manual for Naval Maritime Confined Space. Section 2.8 authorizes naval maritime facilities, at the discretion of the naval maritime facility commander, to provide Navy competent person services to contractors in those situations where the provision of such services is advantageous to the government and the contractor desires and agrees to accept such services. The Navy will provide and the Contractor shall accept Navy competent person services of PNS.

2.6 The Contractor shall maintain a Personal Fall Arrest System (PFAS) program for all of its affected employees in accordance with 29 CFR 1915 –Subpart I. Upon request, the contractor shall provide a copy of its PFAS training plan to the contracting officer and contracting officer’s representative. The training plan must verify it qualifies contractor personnel to wear DBI Delta 3 Harnesses.

2.7 The Contractor shall maintain a respirator program for all of its affected employees in accordance with 29 CFR 1910.134 (Subpart I). Upon request, the contractor shall provide a copy of its Respirator training plan to the contracting officer and contracting officer’s representative. The training plan must verify it qualifies contractor personnel to wear Half Face Respirator - MSA Comfo Classic (Comfo II), Full Face Respirator - MSA UltraTwin and Blast Hood – MSA Abrasi-Blast as applicable.

2.8 The contractor shall establish and maintain an emergency reporting protocol that informs the designated PNS Code 900R cognizant PNS Trade Manager immediately (within 2 hours) of any injuries or near misses that occur to contractor employees at PNS.

2.8.1 In the event of injuries sustained in the performance of duty, contractor employees may receive emergency medical aid from shipyard first responders; that treatment shall be on a reimbursable basis unless waived by the Secretary of the Navy. Injured contractor employees shall, if necessary, receive secondary aid and/or evaluation from private providers.

2.8.2 Within 24 hours of occurrence, the contractor shall complete Contracted Employee Injury Report (Attachment 13) (CDRL A011) and submit to Code 106, Code 900R, and the COR.

2.8.3 The contractor’s Key Personnel, Supervisors and Employees shall participate in safety investigations when contractor personnel are involved.

2.8.4 After all investigations are complete, the contractor shall submit, on company letterhead, a final injury report that includes, but is not limited to, an updated summary of the information provided in the Contracted Employee Injury Report, short term corrective actions taken, and long term corrective actions.

2.8.5 All contractor reporting must be in compliance with OSHA 29 CFR Part 1904 “Recording and Reporting Occupational Injuries and Illnesses”.

2.9 The contractor shall maintain a Personnel Management Program (PMP) applicable to all individuals (i.e., contractors and subcontractors) assigned to fulfill the requirements of this solicitation and any subsequent TO. This PMP shall include, as a minimum, a structured employee complaint reporting and adjudication process, a procedure for handling employees in crisis, and an Equal Employment Opportunity (EEO) Program. The EEO will clearly identify responsibilities, standards for non-discrimination and employee resources for questions, concerns and complaints. Additionally, training plans and training records shall account for and affirm completion of training on the contractor’s PMP.

2.10 Material and Equipment:

2.10.1 Contractor Furnished Material

2.10.1.1 The Contractor shall provide hand tools and any other trade work apparel provided by an employer.

2.10.1.2 The Contractor shall provide Personal Protective Equipment (e.g. safety shoes, helmets and eye protection) and ensure its employees are properly outfitted at the start of each work shift.

2.10.1.3 All safety equipment is subject to Government inspection.

2.10.2 Government Furnished Equipment

2.10.2.1 The Government will provide powered and specialty tools, and any tools that require calibration

(e.g. torque wrenches, dial calipers, micrometers).

2.10.2.2 Government will provide respirator filter cartridges.

2.11.2.3 The Government will provide Respirators, Blast Hoods, and Fall Protection in the trades that require them. The Government’s standards for this equipment are:

Half Face Respirator – MSA Comfo Classic (AKA Comfo II) Full Face Respirator – MSA UltraTwin Blast Hood – MSA Abrasi-Blast Fall Protection Harness – DBI Sala Delta 3 Harness (with various anchorage connectors and lanyards)

C-3.0 TASK ORDER EXECUTION REQUIREMENTS

3.1 Key Person (Task Order Manager):

3.1.1 The Contractor shall identify a Task Order Manager as a Key Person for each Task Order. This Contractor Key Person shall coordinate all aspects for each Task Order with the designated Government Contracting Officer’s Representative (COR) and/or Alternate COR (ACOR). The Key Person shall keep these government points of contact apprised of schedule, technical, material and financial issues pertaining to the Task Order.

3.1.2 The Key Person shall provide overall management, oversight and supervision (and/or lead workers) to effectively and safely manage the work of the TO.

3.1.3 The Key Person is responsible to ensure the work of the Task Order is performed in accordance with the standards, guidelines, and procedures, as stated in each individual Task Order.

3.1.4 The Key Person shall be responsible for the performance and conduct of supervisors assigned to fulfill a TO, and shall ensure on-site supervision is performing the duties and responsibilities identified in paragraph 3.5.

3.1.5 At least weekly, the Key Person will provide brief metrics or reports validating that the onsite supervisors are executing duties and performing IAW the SOW.

3.1.6 The Key Person shall Maintain a Weekly Status Report for each TO which includes, at minimum, the requirements outlined in Attachment 1.

3.2 Communication: The Contractor shall communicate all issues affecting its performance under the contract to the Contracting Officer (KO) and/or COR, in writing. The KO and/or COR will coordinate further communication with other applicable PNS TPOCs, Managers, and Departments as required unless otherwise specified via separate TO.

3.3 Personnel Assignments:

3.3.1 Fully Trained Employees: The Contractor shall provide fully trained, trade-specific, proficient employees to support ship repair work at PNS consistent with the general and Trade Specific requirements of this contract and subsequent task orders.

3.3.2 The Government will reimburse the contractor’s travel costs in accordance with FAR 21.205-47, Travel Costs, and other applicable guidance. The Contractor agrees that travel costs will be unallowable and accounted for under FAR 31.201-6, Accounting for unallowable travel costs, for contractor personnel who are denied access to or removed from the installation for security or safety concerns or who fail to meet the relevant personnel qualifications within the contract or task order.

3.3.3 The Contractor shall ensure that its employees abide by all applicable laws, regulations and policies governing their access to and presence on Portsmouth Naval Shipyard. The Government may deny access to or remove contractor personnel from the installation for security or safety concerns or failure to abide by the terms and conditions within the contract.

3.4 Training Records:

3.4.1 Within 7 calendar days of receiving a Task Order, the Contractor shall provide the employee Training Records for each mechanic and supervisor that will be assigned. Training records will be provided to the KO and COR.

3.4.2 Within 7 days of receiving a Task Order, the Contractor shall verify and provide certification of employee qualifications, both training and medical, on company letterhead ensuring each employee is qualified to the trade requirements identified in paragraph C-9.0.

3.4.3 Medical forms will be provided that will prove that the employee is fit for work.

3.4.4 Throughout the duration of a Task Order, the Contractor shall maintain employee training records and provide updates when requested. In the event that an employee loses a qualification, the Key Person shall report the occurrence to the Government Contracting Officer (KO), COR and/or provide an updated Training Record. A contractor employee assigned to fulfill a Task Order shall remain fully qualified to the requirements of the Task Order for the duration of their assignment.

3.5 On-site Supervision:

3.5.1 The contractor shall provide adequate supervision to oversee the assigned personnel and ensure the proper execution of the assigned tasks. The contractor shall manage and direct its own employees.

The Contractor’s Supervisor(s) must be readily available to the workforce during work hours of the shift that the employees are assigned. Work shift hours are identified in paragraph C-3.7.3.

3.5.2 The Contractor shall ensure that the on site supervisors meet the minimum qualifications in SOW Paragraph 9.3 in the labor trade(s) that they are assigned to supervise.

3.5.3 On site supervisors, by their actions and conduct, will demonstrate high standards for personnel performance, quality of work and safety of operations.

3.5.4 Supervisors must have the ability to be reached throughout the day to ensure maximum oversight on contractor personnel. Supervisors will identify a backup contact if they are to be unavailable during the workday. In the even a supervisor is absent from the worksite, a qualified replacement must be identified to ensure adequate supervision is still provided to personnel.

3.5.5 The contractor’s supervisor(s) is/are the liaison between contractor personnel and PNS Supervisors.

The contractor supervision is responsible to ensure contractor personnel are qualified to perform the assigned work, and are performing work in accordance with requirements. PNS is responsible for providing all quality assurance personnel and engineering support that may be required in the assigned tasking.

3.5.6 The contractor’s supervisor(s) will manage worker assignments to ships, shifts of work, discipline, safety, rewards, promotion, attendance, time-off (i.e. sick and/or annual leave) and work performance.

3.5.7 The contractor’s supervisor will select and manage overtime assignments in accordance with their business policy.

3.5.8 The Government will not set or enforce a leave policy for contracted employees. The contractor can ask Shipyard personnel if they will be impacted by an employee taking leave; however, that information is for guidance only. PNS personnel do not approve/deny contractor personnel leave.

3.5.9 At least weekly, report a summary of the daily onboard counts of mechanics to the COR.

3.5.10 Maintain accurate daily time tracking of workers. All time reporting shall start on Sunday and end on Saturday. This paper employee timesheet (Attachment 8) (CDRL A008), kept for each employee, shall include at minimum; first and last name, badge number, DO/TO number, assigned shop number, day and date, total hours worked per day, total hours worked for the week, employee signature line, contractor supervisor signature line, and comments section. Each timesheet shall be signed by each person designated in the signature lines prior to reporting the hours to Code 420.

3.5.11 Contractor shall maintain a weekly reporting hour spreadsheet (Attachment 9) (CDRL A009) that tracks all employee’s daily hours worked for each individual week on each TO. The spreadsheet will be submitted along with individual employee timesheets (Attachment 8) (CDRL A008).

3.5.12 On site supervisors will resolve contractor personnel problems (e.g., conflict resolution, tardiness or administrative actions) related to the contractor’s employees.

3.5.13 Maintain a Daily Supervisory Log (DSL) reporting the results of deck plate surveillances. These surveillances should proactively validate, for example, that employees are performing work as planned, note interactions with employees, record employee or job problems discovered (or solved), and validate worksites are safe. These DSL should be sufficient to allow a supervisor to recall the occurence should problems surface or questions arise several weeks later. The DSL’s shall be incorporated into the weekly status reports (Attachment 1) (CDRL A001).

3.6 On Boarding

3.6.1 Within the first two weeks of arriving at PNS, contractor workers shall successfully complete PNS-provided Familiarization Briefings and Learning Center Proficiency Checks. Documentation of this Training and Proficiency Checks is the objective quality evidence PNS uses to affirmatively validate and record the equivalency of the contractor’s training and qualification.

3.6.2 “Familiarization Briefing” is intended to familiarize contractor employees with PNS specific: (1) shipboard alarms and emergency indicators, (2) danger or caution tags, or other unique safety signage, (3) technical work instruction and drawing formats, (4) Quality Assurance forms, (5) protocols for entering data and signatures in formal work instructions, (6) protocols for using calibrated instruments and recording data and (7) Hazardous Material Controls and Handling.

3.6.3 “Learning Center Proficiency Checks” are intended to validate that the contractor’s workforce has the requisite knowledge, proficiency and skill to accomplish the tasks identified in SOW Paragraph

9.3. PNS documents and archives the results of these proficiency checks as objective quality evidence for its trade training qualification program. PNS uses the results to affirmatively validate and record the equivalency (to PNS training requirements) of the contractor’s training or experience for the specific tasks associated with this order. Ths results of these proficiency checks will be used to determine an individuals ability to perform on any TO’s awarded under a contractors IDIQ.

3.6.4 The Familiarization Briefing and Proficiency checks include written test and/or hands-on proficiency tests. The contractor will provide adequate supervision during all phases of the onboarding process. Contractor personnel will have a limit of two attempts to achieve a passing grade. Contractor employees who do not pass the Briefings or Proficiency Checks will not be deemed qualified to perform under this contract, and will be returned to the contractor for disposition.

3.6.5 The contractor shall submit an on boarding and off boarding tracking sheet (Attachment 10) (CDRL A010) at the beginning of each task order and throughout the POP of each task order to more accurately track the employees working against each TO. This tracking sheet will be updated and provided to the Contract Specialist and/or COR whenever there is a change out of employees within the POP of a TO and at the conclusion of the POP on a TO.

3.7 Technical Work Documents and Shift Work:

3.7.1 PNS Supervisors or Managers will provide specific written technical work instructions (e.g., Task Group Instructions or Deficiency Reports) and shift-to-shift assignments for the contractor supervisors/workers. PNS requires government supervisors to brief government workers prior to starting each job, and the contractor’s workers/supervisors may be asked to be present for those discussions. PNS shall be responsible to provide all quality assurance personnel and engineering support that may be required in the assigned tasking.

3.7.2 The contractor’s employees will be provided access to PNS Tool Cribs to use government special tooling/equipment. Contractor employees shall sign for the tools and equipment issued to them and shall return these items upon completion of the supported task or project. The Contractor shall have another employee sign for tools and equipment if the employee who signed for the items departs PNS before completion of the supported task or project.

3.7.3 Contractor personnel shall work any of PNS’s standard work shifts. PNS’ normal eight-hour work shift hours are as follows: 1st 0630-1500 hours, 2nd 1430-2300 hours, and 3rd 2230-0700 hours with thirty

(30) minutes provided for lunch. The required work shifts will be cited in the applicable Task Order.

3.7.4 Contractor employees may be required to work first, second or third shift, weekends, early shifts, extended shifts and holidays.

3.8 Approved Labor Category: No labor category, other than those appearing in the contract Bid Schedule, shall be invoiced unless the contract is modified to cover the additional labor category.

C-4.0 Security/Shipyard Access

4.1 At a minimum, all Contractor personnel performing under this contract shall be United States citizens and shall possess a Final Department of Defense Personal Security Clearance at the confidential level or higher, in accordance with Attachment 2 (DD Form 254). The contractor must possess a CONFIDENTIAL Facility Clearance prior to award of the Contract.

4.1.1 If the contractor does not currently possess a facility clearance, the contractor may apply to the

Defense Security Service to request the clearance. The following link is provided:

http://www.dss.mil/isp/fac_clear/fac_clear.html. The government shall not be obligated to delay award of a task order so that a contractor may obtain the required facility clearance.

4.2 Contractors must have DBIDS credentials for access to Portsmouth Naval Shipyard. Contractors and any subcontractors must submit contract DD-254 to Portsmouth Naval Shipyard Security Department (Code 1120) for access requirement verification prior to arrival. Additionally, each contractor employee must provide a filled out DD SECNAV 5512/1, Attachment 3, and provide two (2) forms of ID off from Attachment 4 upon arrival at PNS.

4.3 Contractors/subcontractors shall submit Visit Requests via the Joint Personnel Adjudication System (JPAS) to SMO 39040 for visitor clearance verification. Visit requests submitted by other means will not be accepted without Facility Security Officer signed verification as to the level of security clearance granted to each employee on the visit request. Additionally, the contractor must provide a copy of Visit Request to the Code 900R Point of Contact (Fax 207-438-1298) within 7 days of the task order being awarded.

4.4 Cell phones/PEDS: Cell phones equipped with cameras are PROHIBITED in the Controlled Industrial Area (CIA), areas marked as Nuclear Work Areas (NWA), Controlled Nuclear Information Areas (CNIA), Security Islands (SI) and in any meeting, discussion or forum where NAVSEA business of a sensitive nature is conducted. Having a cell phone in any of these areas is a serious infraction of security protocols, and the company shall identify, implement and enforce comparable disciplinary measures commensurate with the seriousness of the infraction. Per shipyard policy any unauthorized cell phones that are identified within a prohibited area will be turned over to PNS Security. Any cell phone turned over to security in this manner may or may not be returned after review by a PNS security official.The contractor and its employees shall comply with Portsmouth Naval Shipyard Instruction 5500.6, Portsmouth Naval Shipyard Portable Electronic Devices Policy, 17 November 2020. Portable Electronic Devices (PED) are an electronic device that has the capability to record, copy, store, export and transmit data, photography, digital images, video or audible information. Violation of this instruction may lead to confiscation of the PED and removal of the contractor employee from PNS.

4.5 Contractors are required to ensure personnel will not be denied entry to PNS, or other Government offsite locations, based on contractor confirmation that personnel do not meet any of the disqualifying items identified in Attachment X. Attachment X provides a list of offenses that would deny personnel entry to PNS or other Government offsite locations, thus making the personnel unavailable to perform work on subsequent TO’s.

C-5.0 TECHNICAL CONFERENCES / REVIEW MEETINGS

5.1 Meeting: The Contractor shall attend weekly status meetings with the Contracting Officer (KO), COR and/or Code 900R TPOC to discuss contract execution and performance. Attendance is required, via phone or in person, by employees of the contractor who have the ability to make business decisions on behalf of the contractor, are able to speak to the current and forecasted financial status of the contract, and knowledgeable of the day to day operations of the contract.

5.1.1 The contractor is required to prepare the agenda for the weekly status meetings (CDRL A005). This agenda shall provide PNS updates on the following but not limited to, overall order status, financial expenditures, manpower, forecasting (finance/manpower), and current or future issues. If the contractor has multiple DOs, separate reporting metrics for each are required. If PNS would like to add items to the agenda, they will provide the contractor’s Key Person with these items no later than 48hrs prior to the meeting. The contractor shall provide the weekly agenda no later than 24hrs prior to the scheduled weekly meeting via electronic delivery. Minutes of all project meetings will be kept by the Contractor and provided to PNS within three (3) business days of the meeting for review (CDRL A006) via electronic delivery. The Contractor shall provide Status Reports (CDRL A007) 48hrs prior to each scheduled weekly status meeting via electronic delivery. The Status Reports will contain metrics (i.e., financial expenditures (identifying ST and OT separately), labor category requested and received, appropriate competency) and skills audit (i.e., skills gap analysis, training plans, hard to secure skills) that support the contract performance. The vendor is also to include the information outlined in Attachment 1 as part of the Status Report in addition to the information identified in this paragraph. The weekly status meetings may be reduced to a bi-weekly cadence if mutually agreed upon by the contractor, and Code 900R and the Code 400 Contracting Officer.

5.2 Interim Meetings: The Governmet may request additional meetings (Quarterly, Emergency, etc…) in the event contractor performance issues arise that require discussion, review, mitigation, or resolution. The contractor may request an additional meeting, if required, to discuss any issues or concerns that arise during performance of any TO on this IDIQ. These interim meetings will be utilized as means to mitigate any performance related issues or concernts that would prevent successful execution of TO’s.

C-6.0 APPLICABLE DOCUMENTS.

6.1 Standards/Specifications/References:The Contractor shall comply with the following Government documents during the performance of this contract.

a. Technical Work Documents issued by Portsmouth Naval Shipyard

b. 29 CFR 1915 – Occupational Safety and Health Standards for Shipyard Employment

c. OSHA Directive – CPL 02-00-133 Shipyard “TOOL BAG” Directive

d. NAVSEA S6470-AA-SAF-010 Naval Maritime Confined Space Program

e. Additional trade specific technical work instructions list in the trade Requirements of Paragraph C- 9.3.

f. The Contractor shall comply with all Federal, State, and Local environmental and safety laws and regulations.

6.2 Deliverables.

6.2.1 Fully Trained Employees: The Contractor shall deliver fully trained, trade-specific, proficient employees to support ship repair work at PNS. The Contractor will deliver the employees in time to support this contract’s resultant TO’s. The contractor employees must have appropriate security clearance, and complete skills proficiency as specified within this Contract and its resultant TO’s.

6.2.2 Training Plan (CDRL A002): The Contractor shall provide PNS with a training plan for each labor category listed in section C-9.2 as part of the task order. The training plan shall identify all of the qualifications associated with each trade skill and the requalification cycle. Training identified in section C-9.3 for each trade are minimum qualifications expected to be covered by the contractor’s training plan.

The Training Plan should be delivered electronically in PDF format via e-mail to the KO and COR.

6.2.3 Training Records (CDRL A004): The Contractor shall provide PNS with detailed employee Training Record(s) and certification of employee qualifications, both training and medical, stating employee is either currently qualified or will be qualified upon start date at PNS. The Contractor shall submit the Certification of Qualification Records on company letterhead no later than 7 days after receiveing a Task Order.

6.2.4 Security Status: The Contractor shall provide security clearance validation for contracted employees to PNS within seven (7) days after receipt of TO award. The file containing the updated security column information, electronic template provided by the KO at time of award, should be delivered electronically via e-mail to the KO and COR.

6.2.5 Attendance Reports (CDRL A009): The Contractor shall provide PNS with a Weekly Attendance Report containing the daily attendance / onboard count of all onboarded contractor employees. The Attendance Reports shall be delivered electronically via e-mail in PDF format to the KO and COR weekly.

6.2.5.1 The Daily Attendance Report shall contain the contractor employee’s Name, Badge number and Work Location (e.g. Project. Shop, etc.).

6.2.5.2 The Weekly Attendance Report shall contain the contractor employee’s Name, Badge number, and work location for each day.

6.2.6 Status Reports with Metrics (CDRL A001): The contractor shall provide status reporting which contains metrics that support their task order for the PNS Touch Labor Program. If a contractor has been awarded multiple TO’s, a separate status report shall be submitted for each TO. Status Reports with metrics shall be delivered electronically via e-mail to the PNS KO and COR on a weekly (CDRL A001) and quarterly (CDRL A007) cadence unless direction is given to the contractor by PNS KO or COR.

6.2.6.1 The Contractor shall provide Status Reports containing metrics that support the PNS Touch Labor Program IAW Attachment 1. In addition to Attachment 1 the metrics should measure issues such as weekly burn rate, financial expenditures, #labor category requested versus #received, appropriate competency) and skills audit (Quarterly Report Only) that covers skills gap analysis, training plans, hard to secure skills pertinent to contract execution and performance. The Contractor and PNS Contracting Officer’s Representative will mutually agree upon measures to be analyzed.

6.2.7 Key Personnel Resumes: Upon request, the Contractor shall provide resumes of the employees nominated as “Key Personnel” as identified in section 9.1.2.

6.2.8 Contract Personnel Tracker (CDRL A010): The Contractor shall provide an updated, completed copy of the Contract Personnel Tracker within 24hrs of personnel leaving the contract, and minimum 5 business days prior to personnel joining the contract. This tracker is intended to keep a running list of all past, present, and future personnel on the contract.

C-9.0 LABOR CATEGORIES DEFINITIONS & MINIMUM REQUIREMENTS.

9.1 General Requirements

9.1.1 As a minimum, all Contractor personnel (i.e., workers, onsite supervision and Key Personnel) reporting to PNS shall meet the following criteria:

9.1.1.1 The Contractor shall provide personnel that possess either a high school diploma or GED equivalency.

9.1.1.2 Shall be compliant to the applicable trade specific requirements in Section C-9.3 for each labor category.

9.1.1.3 Contractor employees shall have proficiency in trade related math and measurement systems and possess the ability to take accurate readings and measurements with the use of micrometers, calipers, and other precision measuring devices common to the applicable trades. The contractor employee shall be capable of accurately recording readings/measurements and complete documentation for manufacturing/fabrication, repairs, and managing hazardous material requirements.

9.1.1.4 Shall be trained and qualified to confined/enclosed space entry program (CESEP) in accordance with 29 CFR 1915 – Subpart B.

9.1.1.5 Shall be trained and able to recognize when fall protection is required. Additionally, workers and supervisors shall be qualified to wear safety harnesses and work from scaffolds/platforms where drop off will be greater than 5 feet IAW 29 CFR 1915 (Subpart I) if working in a Trade in Section C-9.3 that requires it.

9.1.1.6 Shall be trained and able to recognize when respiratory protection is required.

Additionally, workers and supervisors shall be qualified to wear respiratory protection if working in a trade in Section C-9.3 that requires it.

9.1.1.7 Shall be trained to select and wear required Personal Protective Equipment (PPE) such as safety glasses, steel toed shoes and ear protection. Also, workers shall be trained in hearing conservation and eye safety awareness.

9.1.1.8 Shall be trained in electrical safety.

9.1.1.8.1 All non-electrical workers shall be trained in electrical safety for non-electrical workers per NFPA 70E.

9.1.1.8.2 All electrical/electronic workers shall be trained in electrical safety standards per NFPA 70E.

9.1.1.9 Shall be trained and qualified to performing work in strict compliance with written technical work documents provided by PNS, and to stop and ask question when instructions are unclear.

9.1.1.10 Shall be trained and qualified on how to read and understand the information provided in a Material Safety Data Sheet (MSDS).

9.1.1.11 Shall be trained to NAVSEA Standard Item 009-74 Occupational, Safety and Health Requirements

9.1.1.12 The Contractor shall perform a baseline hearing test on all employees assigned to this contract. The Contractor shall ensure employees understand when and how to wear hearing protection per OSHA Requirements 29 CFR 1910.95 Occupational Noise Exposure.

9.1.1.13 The Contractor shall ensure all contractor employees are physically qualified to perform work within a shipyard IAW OSHA 29 CFR. A baseline medical examination shall be conducted before the employee onboards and annotated in the certified Training Records provided to PNS.

9.1.1.14 Lead and Cadmium Personnel Protection: The Contractor is solely responsible for personnel protective equipment and personal medical qualifications under 29 CFR 1025 and 29 CFR 1027 for all contractor employees performing work with lead or cadmium.

9.1.1.15 The contract labor categories include the specific combinations of technical education, ability and experience the Government…