1 | P a g e

TOWN OF NEW FAIRFIELD, CONNECTICUT

FINANCE

REQUEST FOR PROPOSAL (RFP)

AUDITING SERVICES

Contents

1. Introduction

A. Request for Proposal Scope B. General Municipal Audit Information C. General Instructions for RFP

2. Description of Government A. Background Information for Town of New Fairfield B. Fund Structure C. Budgetary Basis of Accounting D. Pension Plans

3. Nature of Services Required A. General B. Qualifying Requirements C. Client Responsibilities D. Scope of Work to be Performed

4. Time Requirements A. Proposal Calendar B. Schedule for Annual Audit C. Report Submissions

5. Submission Proposal Requirements A. General Requirements B. Independence C. License to Practice in Connecticut D. Firm Qualifications and Experience E. Partner, Supervisory and StaƯ Qualifications and Experience F. Similar Engagements with Other Government Entities G. Audit Approach H. Identification of Anticipated Potential Audit Problems I. Dollar Cost Bid

6. Evaluation Procedures A. Selection Committee B. Selection Criteria

7. Appendices A. Proposal Template B. Proposer Guarantees & Proposer Warranties C. Insurance Requirements D. Bid Sheet E. Sample Audit Services Proposal Letter

Town of New Fairfield Re: Audit Services Bid 2026

2 | P a g e

1. Introduction

A. Request for Proposal Scope The Town of New Fairfield, Connecticut is requesting proposals from qualified independent public accounting firms, in accordance with the provisions of the Connecticut General Statutes, to conduct an examination and to render an opinion on the annual financial statements of the Town for the fiscal years ending 2027, 2028 and 2029, with an option to renew the contract for up to two, one-year renewals. The Town of New Fairfield’s fiscal year is July 1st through June 30th. Auditors will provide the Town of New Fairfield with their audit reports and findings no later than February 15th annually.

B. General Municipal Audit Information Audits are to be performed in accordance with generally accepted auditing standards, the standards generally accepted in the United States of America and the standards applicable to financial audits contained in “Government Auditing Standards” issued by the Comptroller General of the United States;

the provisions of Title 2 U.S. Code of Federal Regulations Part 200, Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards (Uniform Guidance), and of the provisions of the State Single Audit Act ( C.G.S. sections 4-230 to 4-236), all applicable Government Accounting Standards Board pronouncements, requirements of the OƯice of Policy and Management of the State of Connecticut, requirements of the Board of Education of the State of Connecticut, and such other requirements as shall be promulgated by various oversight agencies.

The auditor shall state that the primary purpose of the audit is to express an opinion on the general-purpose financial statements of the Town of New Fairfield, Connecticut and that the audit is subject to the inherent risk that errors or irregularities may occur and not be detected. The auditor shall assist in the implementation of any new governmental standards. There is no expressed or implied obligation for the Town of New Fairfield to reimburse firms for any expenses incurred in preparing proposals in response to this request.

A termination clause(s) will be added to the contract and/or agreement with the selected Audit firm and the Town. The termination clauses will include termination for cause and termination for convenience;

these will be negotiated with the selected vendor. Post-termination Obligations will also be defined at this time.

a. GENERAL INSTRUCTIONS for RFP To be considered, Audit firms must submit One (1) Original copy and One (1) flash drive of their proposals to the New Fairfield Finance OƯice no later than 4:00 p.m. on Wednesday, October 14, 2026, at which time no further proposals will be accepted.

If your firm plans to utilize AI for any portion of the audit services including, but not limited to:

3 | P a g e

Data collection Data management/review Audit report creation Audit recommendations

Please include descriptions of how AI will be utilized in your bid proposal.

Visit the Town of New Fairfield website at www.newfairfield.org or the DAS website https://portalct.gov/DAS/CTSource/BidBoard to see the complete bid package. Questions should be directed to the Director of Finance, Adam Lawrence (see Appendix A for contact information). The Town of New Fairfield is an Equal Opportunity Employer and aƯirmative action purchaser; bids from all vendors, including those from enterprises owned by minorities and women, are encouraged to submit proposals.

The Town of New Fairfield reserves the right to reject any or all proposals.

The Town of New Fairfield reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals, unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the Town of New Fairfield and the firm selected.

It is anticipated the selection of a firm will be completed by December 17, 2026. Following the notification of the selected firm it is expected a contract will be executed between both parties within 60 days.

2. Description of Government

a. Background Information for Town of New Fairfield The Town of New Fairfield serves an area of 25.8 square miles with an estimated population of 14,000.

The Town of New Fairfield provides the following services to its citizens:

Police Fire Protection Animal Control Ambulance Street Lights Civil Preparedness Road Repair Snow Removal Human Services Recreation Education General Government

Services

4 | P a g e

The Town (including Education) has a total budget of $77.7M for the fiscal year July 1, 2026 – June 30, 2027. The Town is organized into several departments and agencies. All funds and account groups are under the daily administrative control of the Director of Finance and/or the Director of Business and Operations.

b. Fund Structure The Town of New Fairfield uses the following fund types, all under general ledger control, and account groups in its financial reporting:

Fund Type/Account Group Number of Individual

Funds Number With Legally Adopted

Annual Budgets

General Fund 1 1

Special Revenue Funds 19 0

Capital Projects Funds 8 1

Internal Service Funds 1 0

Expendable Trust Funds 2 0

Nonexpendable Trust Funds 3 0

Pension Trust Funds 2 0

Agency Funds 3 0

General fixed assets account group 1 N/A

General long-term debt account group 1 N/A

c. Budgetary Basis of Accounting Except for encumbrance and continued appropriation accounting, the Town of New Fairfield prepares its budgets on the modified accrual basis of accounting.

5 | P a g e

D. Pension Plans

a. Town of New Fairfield Retirement Income Plan

Town employees, excluding police oƯicers, elected oƯicials and employees of the Board of Education, meeting eligibility, are enrolled in this single employer non-contributory defined benefit plan. Actuarial services are provided by Milliman.

b. Board of Education Retirement Plan

Board of Education employees, excluding certified personnel, meeting eligibility, participate in this single employer non-contributory defined benefit plan. Actuarial services are provided by Milliman.

c. Connecticut Municipal Employee’s Retirement System

Police OƯicers participate in this cost sharing MERF B plan. The State of Connecticut administers this plan.

d. Teachers’ Retirement System

Teachers and other certified personnel participate in the contributory plan administered by the State of Connecticut.

e. Length of Service Award Program

Volunteer Firefighters participate in this non-contributory defined benefit plan. Actuarial services are provided by Milliman.

3. Nature of Services Required Note: If it becomes necessary to revise any part of the RFP or these Specifications or otherwise provide additional information, an addendum will be issued by the Owner and published on the Town of New Fairfield website www.newfairfield.org. and the DAS website. It is the sole responsibility of the Vendor to consult the Purchasing Department or Town website (I WANT TO > Bid on a Project section) or DAS website prior to submittal of their final proposals for any addendums to this request. Failure to include required information from addendums in accordance with the instructions contained in the amendment may result in the qualifications not being considered.

A. General The Town of New Fairfield is soliciting the services of qualified firms of certified public accountants to audit its financial statements for 3 consecutive years ending June 30, 2029, with an option to renew the contract for up to two, one-year renewals. These audits are to be performed in accordance with the provisions contained in this request for proposals.

6 | P a g e

The following documents will be provided with this Request for Proposal:

Annual Financial Report for the year ended June 30, 2025, including Federal and State Single Audits.

Approved Budget for the 2026/27 fiscal year

B. Qualifying Requirements

a. Qualified Firm:

Firms submitting proposals must be qualified to perform independent audits of municipalities of the State of Connecticut.

b. Non-Discrimination:

No person shall be denied or subjected to discrimination on account of any services, or activities made possible by or resulting from this agreement on the grounds of sex, race, color, creed, national origin, age, marital status, or the presence of any sensory, mental, or physical handicap. Any violation of this provision shall be considered a violation of a material provision of this agreement and shall be grounds for cancellation, termination, or suspension in whole or in part of the agreement by the Town and may result in ineligibility for further Town contracts. The proposer shall comply with all applicable Town, state, and federal anti-discrimination laws, rules, regulations, and requirements thereof.

c. Reports:

Each proposer shall submit at least one electronic copy of at least two Comprehensive or General-Purpose Financial Reports issued by Connecticut municipalities in which their opinion is contained.

d. Other:

Supervisory members of the audit team, including the "in charge" field auditor, should be Certified Public Accountants and have a minimum of five (5) years of municipal audit experience in the State of Connecticut. The Selection Committee intends to strongly consider municipal audit experience and certification in evaluating the proposer’s audit team.

C. Client Responsibilities Office space will be provided near the financial records. Telephone and Internet service will be made available as well as the use of a copy machine during the engagement. The auditor will be required to provide their own equipment and other office materials.

The staff of the Town of New Fairfield and Board of Education will prepare or provide the following statements and schedules for the auditor as follows:

Trial balance for all funds Detailed schedules of revenues and expenditures, expenses, accounts payable and receivable, and encumbrances Detail of balance sheet and subsidiary account activity

7 | P a g e

Check registers for all funds Bank reconciliations for all accounts Detail of capital projects expenditures on a project to life basis Analysis of accounts as requested Debt schedules Tax collection schedules Schedule of Compensated Absences Latest Actuarial Reports EFS and Supporting Documents Standard representation letters

D. Scope of Work to be Performed The Town of New Fairfield requests the auditor to express an opinion on the fair presentation of its general-purpose financial statements in conformity with generally accepted accounting principles.

a. Auditing Standards to be Followed

To meet the requirements of this request for proposals, the audit shall be performed in accordance with generally accepted auditing standards as set forth by the American Institute of Certified Public Accountants, the standards for financial audits set forth in the U.S. Comptroller General's Government Auditing Standards, the provisions of the Single Audit Act, the provisions of U.S. Office of Management and Budget (OMB) Circular A-133, Audits of State and Local Governments, and in conjunction and conformity with sections 4-230 through 4-236 of the Connecticut General Statutes (the State Single Audit Act), all applicable GASB pronouncements, requirements of the Office of Policy and Management of the State of Connecticut, requirements of the Board of Education of the State of Connecticut, and such other requirements as shall be promulgated by various oversight agencies.

b. Reports to be Issued

Following the completion of the audit of the fiscal year's financial statements, the auditor shall issue, as required by generally accepted auditing standards, and Government Auditing standards, OMB Circular A-133, and the Connecticut General Statutes, including but not limited to the following:

General Purpose financial statements in conformity with generally accepted accounting principles.

A report on the fair presentation of the financial statements in conformity with generally accepted accounting principles.

A report on the internal control structure based on the auditor's understanding of the control structure and assessment of control risk.

Fixed Asset Worksheet

A report on compliance with applicable laws and regulations.

Reports on the supplementary schedules of federal and state financial assistance.

Reports on the internal control structure used in administering federal and state financial assistance programs.

8 | P a g e

Reports on compliance with laws and regulations related to major and non-major federal and state financial assistance programs.

This report should include an opinion on compliance with specific requirements applicable to major federal and state financial assistance programs, a report on compliance with general requirements applicable to major and non-major federal and state financial assistance programs, and a report on compliance with laws and regulations applicable to non-major federal and state financial assistance program transactions tested.

The auditor shall communicate in a letter to the Board of Finance any reportable conditions found during the audit and any other reports as might be required. A reportable condition shall be defined as a significant deficiency in the design or operation of the internal control structure, which could adversely affect the organization's ability to record, process, summarize, and report financial data consistent with the assertions of management in the financial statements.

c. Working Paper Retention and Access to Working Papers

All working papers and reports must be retained, at the auditor's expense, for a minimum of three (3) years, unless the firm is notified in writing by the Town of New Fairfield of the need to extend the retention period.

The auditor will be required to make working papers available, upon request by the Town of New Fairfield.

In addition, the firm shall respond to the reasonable inquiries of successor Auditors and allow successor Auditors to review working papers relating to matters of continuing accounting significance.

d. Other Audit Services

Periodically the Town is required to have separate audits performed. The Auditor will be expected to perform these audits and any other audit services requested by the Town outside of the standard audit at the hourly rate agreed upon during the contracting process.

e. Implied Requirements

All services not specifically mentioned in this request for proposals that are necessary to provide the functional capabilities described by the auditor shall be included in the Scope of Services.

4. Timeline of Requirements

A. Proposal Calendar The following is a list of key dates up to and including the date proposals are due to be submitted:

Request for proposal issued August 12th, 2026

Questions Submitted by September 2nd, 2026

Questions answered by September 16th, 2026

9 | P a g e

Due date for proposals October 14th, 2026

Oral presentation by selected proposers To be determined

Appointment by the Board of Finance December 17th, 2026

Contract date Within 60 days of appointment

B. Schedule for Annual Audit

Interim fieldwork initiated By July 31st

Detailed audit plan to be provided to New Fairfield with a list of schedules to be prepared by the Town

By August 30th

Fieldwork completed End of November

Exit conference to review draft and significant findings, if required December

Draft comments returned to Auditors by Mid-January

C. Reports Submissions Copies of all reports shall be addressed to the Town of New Fairfield Board of Finance. The successful proposer will also submit copies of reports as required by state and federal audit requirements.

The submission dates for the various reports to the municipality and the appropriate cognizant agencies as follows:

Annual Financial Report February 15th

Single Audit Report February 15th

EFS Certification Original (September 1st), Revised (December 31st)

Where an extension of time may be required, it will be the responsibility of the Auditor to promptly notify the Director of Finance, in writing. It is the Town’s responsibility to secure all necessary approvals in a timely manner.

10 | P a g e

The Auditor shall promptly notify the Town’s Director of Finance of any suspicion of fraud, defalcation or misapplication of funds (alternatively notify the Chairman of the Board of Finance, if the Director of Finance is the suspect of fraud). Such notice shall be in addition to any notice to grantors required by single audit legislation.

The final reports shall be delivered to the Director of Finance and submitted to the applicable state and federal entities.

Please see Appendix B for Template of Proposal Format and Requirements.

5. Submission Proposal Requirements & Inquiries

A. General Requirements The purpose of the technical proposal is to demonstrate the qualifications, competence and capacity of the firms seeking to undertake an independent audit of the Town of New Fairfield in conformity with the requirements of this request for proposals. As such, the substance of proposals will carry more weight than their form or manner of presentation. The technical proposal should demonstrate the qualifications of the firm and of the staff to be assigned to this engagement. It should specify an audit approach that will meet the request for proposals requirements.

The technical proposal should address all the points outlined in the request for proposals. The proposal should be prepared simply and economically, providing a straightforward, concise description of the proposer's capabilities to satisfy the requirements of the request for proposals. While additional items may be presented, the following subjects, items B through I, must be included. They represent the criteria against which the proposal will be evaluated.

B. Independence The firm should provide an affirmative statement that it is independent of the Town of New Fairfield as defined by generally accepted accounting standards and the U.S. Comptroller General's Government Auditing Standards.

The firm should also list and describe the firm's professional relationships involving the Town of New Fairfield or any of its agencies for the past five (5) years, together with a statement explaining why such relationships do not constitute a conflict of interest relative to performing the proposed audit.

In addition, the firm shall give the Town of New Fairfield written notice of any professional relationships entered into during the period of this agreement.

C. License to Practice in Connecticut An affirmative statement should be included indicating that the firm and its municipal partner are qualified to practice in Connecticut.

11 | P a g e

D. Firm Qualifications and Experience The proposal should state the size of the firm, the size of the firm's governmental audit staff, the location of the office from which the work on this engagement is to be performed and the number and nature of the staff to be so employed on this engagement.

The firm shall provide information on the results of the firm’s latest federal or state desk reviews or field reviews of its audits. In addition, the firm shall provide information on the circumstances and status of any disciplinary action taken or pending against the firm during the past three (3) years with state regulatory bodies or professional organizations.

E. Partner, Supervisory and StaƯ Qualifications and Experience The firm should identify the principal supervisory and management staff, including engagement partners, managers, other supervisors, and specialists, who would be assigned to the engagement and indicate whether each such person is licensed to practice as a certified public accountant in Connecticut. The firm also should indicate how the quality of staff over the term of the agreement would be assured.

The proposer should identify the extent to which its staff reflects the Town of New Fairfield's commitment of Affirmative Action.

Engagement partners, managers, other supervisory staff may be changed if those personnel leave the firm, are promoted, or are assigned to another office. These personnel may also be changed for other reasons with the express prior written permission of the Town of New Fairfield. However, in either case, the Town of New Fairfield retains the right to approve or reject replacements.

If your firm plans to utilize AI for any portion of the audit services including, but not limited to:

Data collection

Data management/review

Audit report creation

Audit recommendations

Please include descriptions of how AI will be utilized in your bid proposal.

Consultants and firm specialists mentioned in response to this request for proposals can only be changed with the express prior written permission of the Town of New Fairfield, which retains the right to approve or reject replacements.

Other audit personnel may be changed at the discretion of the proposer provided that replacements have substantially the same or better qualifications or experience.

F. Similar Engagements with Other Government Entities For the firm's office that will be assigned responsibility for the audit, list the most significant engagements (maximum of 3) performed in the last five years that are like the engagement described in this request for

12 | P a g e proposals. These engagements should be ranked based on total staff hours. Indicate the scope of work, date, engagement partners, total hours, and the name and telephone number of the principal client contact.

G. Audit Approach The proposal should set forth a work plan, including an explanation of the audit methodology to be followed, to perform the services required in Section IV of this request for proposal. In developing the work plan, reference should be made to such sources of information as the Town’s budget and related materials, organizational charts, manuals and programs, and financial and other management information systems.

Proposers will be required to provide the following information on their audit approach:

Proposed segmentation of the engagement

Level of staff and number of hours to be assigned to each proposed segment of the engagement.

NO DOLLARS SHOULD BE INCLUDED IN THE TECHNICAL PROPOSAL

Sample size and the extent to which statistical sampling is to be used in the engagement.

Extent of use of EDP software in the engagement.

Type and extent of analytical procedures to be used in the engagement.

Approach to be taken to gain and document an understanding of the Town’s internal control structure.

Approach to be taken in determining laws and regulations that will be subject to audit test work.

Approach to be taken in drawing audit samples for purposes of tests of compliance.

H. Identification of Anticipated Potential Audit Problems The proposal should identify and describe any anticipated potential audit problems, the firm's approach to resolving these problems and any special assistance that will be requested from the Town of New Fairfield.

I. Dollar Cost Bid

a. Total All-Inclusive Maximum Price

The dollar cost bid should contain all pricing information relative to performing the audit engagement as described in this request for proposals. The total all-inclusive maximum price to be bid is to contain all direct and indirect costs including all out-of-pocket expenses.

The Town of New Fairfield will not be responsible for expenses incurred in preparing and submitting the technical proposal or the dollar cost bid. Such costs should not be included in the proposal.

b. Rates for Additional Professional Services (hourly)

13 | P a g e

If it should become necessary for the Town of New Fairfield to request the auditor to render any additional services requested in this request for proposals or to perform additional work as a result of the specific recommendations included in any report issued on this engagement, then such additional work shall be performed only if set forth in an addendum to the contract between the Town of New Fairfield and the firm. Any such additional work agreed to between the Town of New Fairfield and the firm shall be performed at the same rates set forth in the schedule of fees and expenses included in the dollar cost bid in Appendix D.

c. Manner of Payment

Payment will be made as agreed upon during the contract execution.

d. Inquiries

Inquiries concerning the request for proposals and the subject of the request for proposals must be made to:

Adam Lawrence, Director of Finance Town Hall Annex 3 Brush Hill Road

New Fairfield, CT 06812

(203) 312-5656

Fax: (203) 312-5659 Email: alawrence@newfairfieldct.gov

Questions Submitted by September 2nd, 2026

Questions answered by September 16th, 2026

6. Evaluation Procedures

A. Selection Committee Submitted proposals will be evaluated by a (5) member Selection Committee composed of the Board of Finance Audit Committee (3 members), Director of Finance and Director of Business and Operations. During the evaluation process, the Selection Committee and the Town of New Fairfield reserve the right, where it may serve the Town of New Fairfield's best interest, to request additional information or clarifications from proposers, or to allow corrections of errors or omissions. At the discretion of the Town of New Fairfield or the Selection Committee, firms submitting proposals may be requested to make oral presentations as part of the evaluation process.

14 | P a g e

B. Selection Criteria The following represent the principal selection criteria, which will be considered during the evaluation process of proposals.

1. Mandatory Elements

The audit firm is independent and licensed to practice in Connecticut.

The firm has no conflict of interest with regard to any other work performed by the firm for the Town of New Fairfield.

The firm submits a copy of its most recent external quality control review report and the firm has a record of quality audit work.

The firm adheres to the instructions in this request for proposals on preparing and submitting the proposal.

2. Technical Qualifications

a. Expertise and Experience:

The firm's past experience and performance on comparable government engagements.

The quality of the firm's professional personnel to be assigned to the engagement and the quality of the firm's management support personnel to be available for technical consultation.

Experience with the preparation of federal and state financial assistance and related reports.

b. Audit Approach

Service Delivery Plan: Describe how the firm intends to conduct the audit in the first year versus subsequent years. Describe the service delivery system including what will be done, by whom, how and where. Provide details on staffing requirements. Describe how the services will be coordinated and monitored and how access to them will be ensured through entrance conferences, progress reporting, and exit conferences.

c. Price

Awards will be made to the lowest reasonable bidder in the best interest of the Town.

3. Oral Presentations

During the evaluation process, the Selection Committee may, at its discretion, request any or all firms to make oral presentations. Such presentations will provide firms with an opportunity to answer any questions the Selection Committee may have regarding a firm's proposal. Not all firms may be asked to make such oral presentations.

4. Final Selection

15 | P a g e

The Selection Committee will recommend a firm for approval by the Board of Finance.

It is anticipated that a firm will be selected by December 17th, 2026. Following notification of the firm selected, it is expected a contract will be executed between both parties within sixty (60) days of approval.

5. Right to Reject Proposals

Submission of a proposal indicates acceptance by the firm of the conditions contained in this request for proposals unless clearly and specifically noted in the proposal submitted and confirmed in the contract between the Town of New Fairfield and the firm selected.

The Town of New Fairfield reserves the right without prejudice to reject any or all proposals or parts thereof for any reason, to negotiate changes to the proposal terms and to waive minor inconsistencies with the request for proposal.

7. Appendices

A. List of Key Personnel Name Title Phone Number Email Adam Lawrence Director of Finance (203) 312-5656 Carrie DePuy-Dretel Director of Business &

Operation

(203) 312-5664

Terry Friedman Treasurer (203) 312-5650 Patricia Del Monaco First Selectman (203) 312-5600 Kenneth Craw Superintendent of Schools

(203) 312-5770

16 | P a g e

B. Template of Proposal Format and Requirements

1. Submission of Proposal

The following material is required by October 14, 2026, for a proposed firm to be considered:

i. Title Page

Title page showing the request for proposal’s subject; the firm's name; the name, address, and telephone number of a contact person; and the date of the proposal.

ii. Table of Contents

iii. Transmittal Letter

A signed letter of transmittal briefly stating the proposer's understanding of the work to be done, the commitment to perform the work within the time period, a statement why the firm believes itself to be best qualified to perform the engagement and a statement that the proposal is a firm and irrevocable oƯer for the period covered.

iv. Detailed Proposal

The detailed proposal should follow the order set forth in Section VI B of this request for proposals.

v. Guarantees and Warranties

Executed copies of Proposer Guarantees and Proposer Warranties attached to this request for proposals (Appendix C).

b. The proposer shall submit One (1) original and One (1) flash drive with a folder of the dollar cost bid attached to this request for proposals (Appendix D).

c. Proposers should send the completed proposal consisting of One (1) original with two (2) separate envelopes and one flash drive with the proposal and two (2) separate folders on the flash drive to the following address:

Adam Lawrence, Director of Finance

Town Hall Annex 3 Brush Hill Road

New Fairfield, CT 06812

Envelope #1: Technical Proposal

Envelope #2: Sealed Dollar Cost Bid

17 | P a g e

C. Proposer Guarantees and Proposer Warranties

PROPOSER GUARANTEES

AND

PROPOSER WARRANTIES

Proposer Guarantees

The proposer certifies it can and will provide and make available, at a minimum, all services set forth in Section IV, Nature of Services Required.

Proposer Warranties

1. Proposer warrants that it is willing and able to comply with State of Connecticut laws with respect to foreign (non-state of Connecticut) corporations.

2. Proposer warrants that it is willing and able to obtain an errors and omissions insurance policy providing a prudent amount of coverage for the willful or negligent acts, or omissions of any officers, employees, or agents thereof.

3. Proposer warrants that it will not delegate or subcontract its responsibilities under an agreement without the express prior written permission of the Town of New Fairfield.

4. Proposer warrants that all information provided by it in connection with this proposal is true and accurate.

Signature of Official: ______________________________________

Name (typed): ___________________________________________

Title: __________________________________________________

Firm: _________________________________________________

18 | P a g e

D. Insurance Requirements See attached document.

The professional individual or firm shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or be in connection with the performance of the work hereunder by the individual or the firm, his agents, representatives, or employees. The cost of such insurance shall be included in the proposal.

For the purpose of this clause, the term “professional individual or firm” shall also include the individual’s or firm’s respective oƯicers, agents, oƯicials, employees, volunteers, boards, and commissions.

A. Minimum Scope and Limits of Insurance

1. Broad Form Comprehensive General Liability

$1,000,000 combined single limit per occurrence for bodily injury, personal injury, property damage, and products / completed operations.

2. Automobile Liability

$1,000,000 combined single limit per occurrence for bodily injury and property damage

3. Umbrella Liability

$1,000,000 per occurrence, following form.

4. Workers’ Compensation

Limits as required by State of Connecticut Labor Code

5. Employers’ Liability

$100,000 each accident

$500,000 disease/policy limit

$100,000 disease/each employee

6. Professional Liability (if used on a claims-made basis, insurance coverage shall be maintained for the duration of the contract and for two (2) years following contract completion.)

$1,000,000 per occurrence

$1,000,000 aggregate

7. Personal Property Coverage

19 | P a g e

Adequate insurance to cover the value of personal property (including but not limited to, personal computers) belonging to the Auditor while located on Town property, while in use or in storage, for the duration of the contract.

B. Aggregate Limits

Any aggregate limits must be declared to and be approved by the Town. At the option of the Town, the insurer shall increase or eliminate the aggregate limit and notify the Town of any erosion of aggregate limits.

C. Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and be approved by the Town. At the option of the Town, the insurer shall reduce or eliminate such deductibles or self-insured retentions as regards the Town or the Auditors shall procure a bond, which guarantees payment of the losses and related investigations, claims administration and defense expenses. At no time will the Town be responsible for the payment of deductibles or self-insured retentions.

D. Notice of Cancellation or Non-renewal

Each insurance policy required by this Exhibit shall be endorsed to state that coverage shall not be suspended, voided, canceled, or reduced, either in coverage or in limits, except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to the Town.

E. Other Insurance Provisions

The policies are to contain, or be endorsed to contain, the following provisions.

1. Liability, (General, Automobile, Professional) Coverage’s.

a. “The Town and its respective oƯicers, agents, oƯicials, employees, volunteers, boards and commissions” are to be named as additional insureds with regards to liability arising out of activities performed by or on behalf of the Auditor; products and completed operations of the Auditor;

premises owned, leased or used by the Auditor. The coverage shall contain no special limitations on the scope of protection aƯorded to the Town.

b. The Auditor’s insurance coverage shall be the primary insurance as regards the Town. Any insurance or self-insurance maintained by the Town shall be in excess of the Auditor’s insurance and shall not contribute with it.

c. Any failure to comply with the reporting provisions of the policies shall not aƯect coverages provided to the Town.

20 | P a g e

d. Coverage shall state that the Auditor’s insurance shall apply separately to each insured against whom a claim is made, or a suit is brought, except with respect to the limits of the insurer’s liability.

2. Workers’ Compensation and Employer’s Liability Coverage

a. The insurer shall agree to waive all rights of subrogation against the Town for losses arising from the work performed by the Auditor for the Town.

b. If State statute does not require the Auditor to obtain Workers’ Compensation insurance, then the Auditor shall furnish the Town with adequate proof of the self-employment status.

The Auditor agrees to waive all rights of claims against the Town for losses arising from the work performed by the Auditor. In the event that during the contract this self-employment status should change, the Auditor shall immediately furnish proper notice to the Town and a certificate of insurance indicating that Workers’ Compensation insurance and Employer’s Liability coverage has been obtained by the Auditor as required by this Exhibit.

F. Acceptability of Insurers

1. Insurance is to be placed with insurers which have a Best’s rating of at least A.

2. Insurance companies must either be licensed to do business in the State of Connecticut or be deemed to be acceptable by the Town’s Finance Director.

G. Verification of Coverage

The Auditor shall furnish the Town with certificates of insurance aƯecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the Finance Director before work commences. Renewal of expiring certificates shall be filed thirty (30) days prior to expiration. The Town reserves the right to require complete, certified copies of all required policies, at any time.

All insurance documents required by this Exhibit shall be mailed to the Finance Director.

Signed:

Auditor Date ________

Town of New Fairfield __________________________________ Date ________

21 | P a g e

E. Bid Sheet The Bid Sheet is to be submitted on your firm’s letterhead in a separate envelope and on a separate folder on the flash drive.

Firm’s Name: _____________________________________________________ Location of office staffing the audit:

Number of Municipal audit staff to be assigned to New Fairfield: _____________ Connecticut Municipal audit clients (FY2023 or 2022 engagements for municipalities with populations of 10,000 or more):

FIXED FEES

Town of New Fairfield and Board of Education – Federal and State Single Audit, Preparation of Financial Statements, EFS, retirement plans, etc.

2027 2028 2029 Total $ $ $

Rate per hour outside of specificized scope Partner

Manager Staff Other

Submitted by ______________________________ Date ________________

Signature ______________________________ Title ________________

Telephone Fax ________________

E-Mail Address

22 | P a g e

F. Sample Audit Services Proposal Letter

SAMPLE AUDIT SERVICES PROPOSAL LETTER

(To be submitted on your firm’s letterhead)

[Chief Financial OƯicer]

[Address]

Dear ;

We have read the Request for Proposal and fully understand its intent and contents. We certify that we have adequate personnel, insurance, equipment, and facilities to fulfill the specified requirements. We understand that our ability to meet the criteria and provide the required services shall be judged solely by the Selection Committee.

We have attached the following:

1. Audited Comprehensive and/or General-Purpose financial reports for two (2) clients as outlined in Section IV, B.

2. Proposal as outlined in Section VI

3. Appendix B: Proposer Guarantees and Warranties

4. Appendix C: Insurance

5. Appendix D: Fixed Fees (separate envelope).

It is further understood and agreed that all information included in, attached to, or required by the Request for Proposal shall be public record upon delivery to the Town of New Fairfield.

Submitted by Date ________________

Signature Title ________________

Telephone Fax ________________