38460_Oct_23_26_solicitation_doc.pdf

This is a solicitation document from the Town of New Fairfield, Connecticut, requesting proposals from qualified independent public accounting firms to conduct annual financial audits of the Town's financial statements. The scope of work requires examination and opinion on the Town's general-purpose financial statements for three consecutive fiscal years ending June 30, 2029, in accordance with generally accepted auditing standards, Government Auditing Standards, and the Single Audit Act. The audit encompasses a complex fund structure spanning 41 individual funds within the Town's $77.7 million fiscal 2026-2027 budget. The vendor question-and-answer period is open through September 2, 2026 at 4:30 p.m. EDT, with proposals due October 14, 2026 at 4:00 p.m. EDT. The Town anticipates firm selection by December 17, 2026, with contract execution within 60 days of appointment. The contract includes an option to renew for up to two additional one-year terms. Key audit timeline milestones include interim fieldwork commencing by July 31st, detailed audit plans due by August 30th, fieldwork completion by November 30th, and annual audit reports with Single Audit reports submitted by February 15th each year.

Pricing must be submitted as all-inclusive maximum fees covering direct and indirect costs and out-of-pocket expenses, with additional services outside the standard scope performed at hourly rates negotiated during contract formation. The Town will not reimburse proposal preparation costs. Supervisory audit team members must be certified public accountants with a minimum of five years of municipal audit experience in Connecticut, and the firm must hold Connecticut licensure, demonstrate independence and absence of conflicts of interest, and maintain professional liability insurance of $1,000,000 per occurrence and aggregate. Evaluation criteria include technical qualifications demonstrating expertise with comparable government engagements, quality of assigned personnel, audit approach and service delivery methodology, federal and state financial assistance experience, and pricing as the lowest reasonable bid in the Town's best interest. The Town is committed to equal opportunity employment and actively encourages proposals from enterprises owned by minorities and women. Contact information is provided through Director of Finance Adam Lawrence at Alawrenece@newfairfieldct.gov or Patty Mota at pmota@newfairfield.org.