38460_Nov_5_26_solicitation_doc.pdf

This Invitation to Bid (ITB) solicitation document, issued by the Town of New Fairfield, Connecticut, requests proposals from qualified independent public accounting firms to provide audit services. The Town is seeking a firm to conduct annual financial audits of its general-purpose financial statements for three consecutive fiscal years ending June 30, 2029, in accordance with generally accepted auditing standards, Government Auditing Standards, and the Single Audit Act. The audit scope encompasses a complex fund structure of 41 individual funds within the Town's $77.7 million fiscal 2026-2027 budget. The solicitation opened August 12, 2026, with a proposal due date of October 14, 2026, at 4:00 p.m. EDT. A vendor question-and-answer period is available through September 2, 2026, at 4:30 p.m. EDT. The Town anticipates firm selection by December 17, 2026, with contract execution within 60 days of appointment. Key audit timeline milestones include interim fieldwork commencement by July 31st, detailed audit plans due by August 30th, fieldwork completion by November 30th, and annual audit reports with Single Audit reports submitted by February 15th each year. The contract includes an option to renew for up to two additional one-year terms.

Pricing must be submitted as all-inclusive maximum fees covering direct and indirect costs and out-of-pocket expenses, with additional services outside the standard scope performed at hourly rates negotiated during contract formation. The Town will make award based on evaluation criteria including technical qualifications demonstrating expertise with comparable government engagements, quality of assigned personnel, audit approach and service delivery methodology, federal and state financial assistance experience, and pricing as the lowest reasonable bid in the Town's best interest. Supervisory audit team members must be certified public accountants with a minimum of five years of municipal audit experience in Connecticut, hold Connecticut licensure, demonstrate independence and absence of conflicts of interest, and maintain professional liability insurance of $1,000,000 per occurrence and aggregate. The Town is committed to equal opportunity employment and actively encourages proposals from enterprises owned by minorities and women. The Town will not reimburse proposal preparation costs. Payment terms are Net 30 Days with Free On Board Destination delivery. Contact information is available through Patty Mota at pmota@newfairfield.org or 203-312-5653.