38460_Oct_27_26_solicitation_doc.pdf

This Invitation to Bid (ITB) from the Town of New Fairfield, Connecticut seeks proposals from qualified independent public accounting firms to provide annual financial audit services. The Town's fiscal year 2026-2027 budget is $77.7 million, encompassing 41 individual funds requiring comprehensive examination and opinion on general-purpose financial statements. Proposals must be submitted by October 14, 2026 at 4:00 p.m. EDT, with a vendor question-and-answer period open through September 2, 2026 at 4:30 p.m. EDT. The audit scope requires examination of three consecutive fiscal years ending June 30, 2029, in accordance with generally accepted auditing standards, Government Auditing Standards, and the Single Audit Act. Key audit milestones include interim fieldwork commencing by July 31st, detailed audit plans due by August 30th, fieldwork completion by November 30th, and annual audit reports with Single Audit reports submitted by February 15th each year. The Town anticipates firm selection by December 17, 2026, with contract execution within 60 days of appointment. The contract includes an option to renew for up to two additional one-year terms.

Supervisory audit team members must hold Connecticut licensure as certified public accountants with a minimum of five years of municipal audit experience in Connecticut. The firm must demonstrate independence, absence of conflicts of interest, maintain professional liability insurance of $1,000,000 per occurrence and aggregate, and submit its most recent external quality control review report. Pricing must be all-inclusive maximum fees covering direct and indirect costs and out-of-pocket expenses, with additional services outside the standard scope performed at hourly rates negotiated during contract formation. Evaluation criteria include technical qualifications, quality of assigned personnel, audit approach and service delivery methodology, federal and state financial assistance experience, and pricing as the lowest reasonable bid. Payment terms are Net 30 Days with Free On Board Destination delivery. The Town is committed to equal opportunity employment and actively encourages proposals from enterprises owned by minorities and women. The Town will not reimburse proposal preparation costs. Contact information: Patty Mota, 4 Brush Hill Road, New Fairfield, CT 06812; telephone 203-312-5653; email pmota@newfairfield.org.