Final_RFB_758_2300000313_2_SO_FORM.PDF
PDF 498 KB Posted
- Attached to
- Soil Analysis Service Agreement
- Solicitation number
- RFB 758 2300000313 5
- Issued by
- Elliott County, Kentucky
About this file
This is a Solicitation Modification issued by the Commonwealth of Kentucky, Department for Environmental Protection, Division of Waste Management (DWM), for a Soil Analysis Service Agreement. The solicitation requests passive sub-soil vapor phase sampling devices and analytical services, with an approximate annual usage of 300 samplers submitted for analysis and 30 shipments. The original solicitation (RFB 758 2300000313) was issued on November 29, 2022, as Version 2 (a modification issued to respond to vendor questions), with a bid closing date of December 8, 2022, at 1:30 p.m. The solicitation encompasses three line items: analysis of field samples and trip blanks (300 units), and shipping charges (30 units). Vendors must be National Environmental Laboratory Accreditation Program (NELAP) certified and capable of analyzing passive soil-gas samples using EPA method 8260C or TO-17, with analytical reports delivered electronically within 15 business days of sample receipt. Required deliverables include narrative reports with QA/QC documentation, laboratory data in units of concentration (ug/m³), chain of custody documentation, and optional color isopleth maps.
Vendors must provide sampling devices capable of fitting within a predrilled 1-inch diameter drill hole, trip blanks, collection containers, detailed instructions, and specialized equipment necessary for installation. The vendor bears responsibility for shipping samples to and from DWM at 300 Sower Boulevard, Frankfort, Kentucky 40601, with costs invoiced to the agency for reimbursement. Vendors must be capable of analyzing 24 target compounds including vinyl chloride, trichloroethene, tetrachloroethene, benzene, xylenes, naphthalene, and toluene. The submission checklist requires bidders to provide bid information noting best price and years of experience. All offers are subject to the terms and conditions contained in Attachment A of the solicitation, and vendors failing to comply risk ineligibility from further participation.
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Text version
Document ID: RFB 758 2300000313 Page: 1
Commonwealth of Kentucky
SOLICITATION MODIFICATION
Modification: Yes Version #: 2
TITLE: Soil Analysis Service Agreement
Date Issued:
11/29/2022 Record Date:
11/28/2022
Solicitation Closes Date:
12/08/2022 Time:
13:30
Solicitation No:
RFB 758 2300000313
Reason for Modification
Modification is to respond to vendor questions.
Online Bidding Prohibited: No For Information Call:
Evelyn Osborne 502-564-0552
Bid Receiving Location:
Bid Receiving
See Terms & Conditions for Bid Submission Instructions
Other KY
Vendor Customer Number:
Vendor Name:
Phone Number:
Fax Number:
Email Address:
Ordering
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Payment
Address:
City, State, Zip:
Contact Name:
Contact Email:
Contact Phone Number:
Ownership Type
__ Sole Proprietorship __ Partnership __ Corporation __ Other_________________________
SIGNATURE OF AUTHORIZED AGENT IS REQUIRED UNLESS RESPONSE
IS SUBMITTED ELECTRONICALLY. FAILURE TO SIGN SHALL RENDER
THE BID INVALID.
Signature X_________________________________________ FEIN#____________________ Date____________
All offers subject to all terms and conditions contained in this solicitation.
Document ID: RFB 758 2300000313 Page: 2
Line Items
Commodity Group: Default Commodity Group
Line CL Description Quantity UOM Unit Cost Line Total or Contract Amnt
1 Line Item Removed 0.00000 EA
Comm Code Comm Description Manufacturer Model # Manuf Part #
98975 Soil Sampling and Preparation Services
Extended Description Line Item Removed
2 Analysis of Field Samples and Trip Blanks 300.00000 EA
92685 Soil, Soil Vapor, and Groundwater Sampling and Analysis (Inc
Analysis of Field Samples and Trip Blanks
The Division of Waste Management (DWM) is requesting a vendor to provide passive sub-soil vapor phase sampling devices and analytical services for those devices.
Approximate Annual Usage - 300 samplers submitted for analysis
SAMPLER AND ANALYSIS SPECIFICATIONS:
--Vendors MUST BE National Environmental Laboratory Accreditation Program ((NELAP) certified and be able to do analysis of passive soil-gas samples using established EPA method 8260C or TO-17.
-- Sampler(s), trip blank(s), sampler collection containers, detailed instructions for use and any specialized equipment necessary for installation MUST BE included.
-- Sampling devices provided MUST BE capable of fitting within a predrilled 1-inch diameter drill hole.
-- Analytical reports will be provided electronically and will include narrative with QA/QC program and findings, laboratory data in units of concentration ug/m^3, chain of custody documentation, and optional color isopleth maps (capability to plot results on a color distribution map is preferred, but not required) -- All reports must be received within 15 business days of sample receipt.
-- Must be able to screen samples for target compounds listed below
MUST BE Able to Analyze Below Compounds:
Vinyl Chloride 1,1-Dichloroethene Trans-1,2-Dichloroethene Methyl-tert-Butyl Ether 1,1 Dichloroethane Cis-1,2-Dichloroethene Chloroform 1,2-Dichloroethane 1,1,1-Trichloroethane Carbon Tetrachloride Benzene Trichloroethene
Document ID: RFB 758 2300000313 Page: 3
Tetrachloroethene Chlorobenzene Ethylbenzene P & M-Xylene O-Xylene 1,3,5-Trimethylbenzene 1,2,4-Trimethylbenzene 1,3-Dichlorobenzene 1,4-Dichlorobenzene 1,2-Dichlorobenzene 1,2,4-Trichlorobenzene Naphthalene Toluene
3 Shipping Charges 30.00000 EA
96286 Transportation of Goods and Other Freight Services
Shipping Charges
The vendor will be responsible for shipping samples to and from DWM, and will invoice the agency for reimbursement of those costs.
Approximate Annual Usage - 30
SHIPMENT SPECIFICATIONS:
Each Shipment Will Include:
-- Cost of Shipment to and from KY DWM (shipping address below) via FedEx -- Requested number of Field Samplers -- Trip blank(s) -- Containers for collection of passive soil-gas (PSG) samples -- Specialized tools necessary for proper insertion of samplers (such as insertion rods or other brand specific equipment) -- Detailed sampling instructions -- Packaging/Labeling required for secure shipment
Shipping to Location:
300 Sower Blvd, 2nd Floor Frankfort, KY 40601
Shipping Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Frankfort KY 40601
Billing Information Division of Waste Management
300 Sower Blvd, 2nd Floor
Frankfort KY 40601
Document ID: RFB 758 2300000313 Page: 4
Submission Checklist
The following items will be required to be submitted with bid:
Item Bid Information-Completed
BEST PRICE
YEARS OF EXPERIENCE
See “Attachment A” for Terms and Conditions. The terms and conditions set out in “Attachment A”, and any subsequent addenda, are incorporated into and are a part of the Solicitation.
By signing the face of the Solicitation document, the vendor affirms that they have read and understood the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda. Should the vendor fail to comply with the provisions of the Solicitation and the terms and conditions (Attachment A) and any subsequent addenda, then the Finance and Administration Cabinet reserves the right and retains the ability to deem the vendor ineligible from further participation in the Solicitation in question.
Document Description Page 5
2300000313 Soil Analysis Service Agreement
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