Final - Mowing Rights-of-Way Through 12-31-2025.pdf

Mowing and Cleaning Rights-of-Way Through December 31, 2025

Solicitation for Bids

401 West Owen K. Garriott Road

Enid, OK 73701

Released: July 5, 2024

INSTRUCTIONS AND GENERAL CONDITIONS

FOR

MOWING & CLEANING RIGHTS-OF-WAY THROUGH DECEMBER 31, 2025

CITY OF ENID, OKLAHOMA

If submitting a physical bid, envelope shall be plainly marked on the outside as follows:

MOWING & CLEANING RIGHTS-OF-WAY THROUGH DECEMBER 31, 2025

Bids may also be submitted electronically at: https://www.bidnetdirect.com/oklahoma/cityofenid

The bidder will submit a bid for each of the following areas of r ights-of-way according to the specifications. Prices must be quoted on a “per mowing and cleaning” basis. Each line of the proposal must be filled in. Blank lines shall be noted as a “No Bid.” Areas may be awarded separately.

1. Highway 412 East beginning at South 13th Street to South 78th Street. All areas from fence line to fence line, north and south, to include the property at 1305 E Owen K Garriott, and everything in between, including hills, overpasses, down to the waterways, and center medians.

2. Highway 412 West beginning at Hoover Street to Imo Road, from fence line to fence line, north to south, including hills, center medians, waterways, to include the corners and ditch line of S Garland and HWY 412 and everything between.

3. Van Buren beginning at West Broadway Avenue north to Carrier Road, from easement to easement and in between, fence line to fence line, including hills, down to the waterways, access roads, overpasses and center medians.

4. South Van Buren beginning at Moore Ave south to the city limits, including rights-of-way areas on east and west sides of the highway; including hills, overpasses, waterways and center medians.

5. Southgate Road beginning at Van Buren to Cleveland Street, including Gott Road from

Southgate to VAFB entrance. All areas from fence line to fence line, north and south, and everything in between, including hills, waterways, and center medians.

The success fu l b i d d e r understands t h a t the City will issue all work orders as work and funds to pay become available. The Street Supervisor or her designee will inspect each area for compliance with the specifications. Payment will be made in accordance with the City of Enid's Purchasing Manual.

https://www.bidnetdirect.com/oklahoma/cityofenid

SPECIFICATIONS

MOWING & CLEANING RIGHTS-OF-WAY THROUGH DECEMBER 31, 2025

The City of Enid is soliciting proposals to provide services for mowing and cleaning certified lots within the corporate City limits. The City will enable these services when lots have been found violating Title 4, Chapter 5, Section 4-5-1 through 4-5-8 of the Enid Municipal Code, 2003. These specifications will begin on the contract date and will end on December 31, 2025. The final award of the proposal or contract will be according to the City of Enid purchasing manual.

Please note the City of Enid is only soliciting proposals on five approaches to the City.

1. Highway 412 East beginning at South 13th Street to South 78th Street. All areas from fence line to fence line, north and south, to include the property at 1305 E Owen K Garriott, and everything in between, including hills, overpasses, down to the waterways, and center medians.

2. Highway 412 West beginning at Hoover Street to Imo Road, from fence line to fence line, north to south, including hills, center medians, waterways, to include the corners and ditch line of S Garland and HWY 412 and everything between.

3. Van Buren beginning at West Broadway Avenue north to Carrier Road, from easement to easement and in between, fence line to fence line, including hills, down to the waterways, access roads, overpasses and center medians.

4. South Van Buren beginning at Moore Ave south to the city limits, including rights-of-way areas on east and west sides of the highway; including hills, overpasses, waterways and center medians.

5. Southgate Road beginning at Van Buren to Cleveland Street, including Gott Road from

Southgate to VAFB entrance. All areas from fence line to fence line, north and south, and everything in between, including hills, waterways, and center medians.

QUALIFICATIONS:

1. The successful bidders, under these specifications, understand that they are an independent contractor for the CITY and not an employee or agent of the CITY. The successful bidder shall not construe a contract with the CITY as a partnership.

2. The successful bidders shall at all times during the term of the contract have in full force and effect comprehensive general liability insurance in an amount of $100,000 per occurrence for bodily injury and property damages (aggregate). A certificate of such insurance policy shall be on file with the City Clerk.

3. The successful bidders shall comply with Title 85 of the Oklahoma Statutes, concerning workers compensation. A certificate of such workers compensation shall be on file with the City Clerk.

4. The successful bidders will furnish all supplies, materials, safety equipment (including safety vests, beacon lights and advance warning signs) equipment, vehicle(s) and maintenance used to perform the services under these specifications.

5. The term of this agreement is from execution through December 31, 2025. The agreement is subject to annual appropriation by the Mayor and Board of Commissioners.

SCOPE OF SERVICES (PER UNIT):

1. Cut or mow overgrown grasses and weeds to a level of 2".

2. Trim overgrown grass and weeds along fences, in and around curb lines, streets, culverts, street signs and around all trees and structures. Trim or edge around curbs, sidewalks and driveways. No grass is permitted to hang over the curb line or be in the gutter lines, street, around curbs.

3. Remove all trash and debris necessary to enable the services prescribed in (1) and (2) above and be responsible for delivering to the landfill necessary for the proper disposal of such trash, debris and cut vegetation described in (1) and (2) above.

4. All work orders must be completed and returned within seventy-two (72) hours from the time the work order is issued by The Street Supervisor or her designee. Non-compliance may cause the City to issue the work order to another contractor. The Contractor must notify The Street Supervisor or her designee immediately upon completion of the work. The Contractor will not initiate work prior to the work order being issued.

5. Completed work orders that have been submitted for payment will be held until the work has been inspected to ensure that the work meets the standards listed above. In the event a contractor has submitted a completed work order that does not meet the required standards payment will not be made until the work has been satisfactorily completed. No new work orders will be generated for that contractor until the deficient work order is corrected.

Questions regarding the specifications contained in this bid packet should be directed via email to:

Ashley Humphrey Streets Supervisor ashley.humphrey@enid.org 580-616-7311 mailto:ashley.humphrey@enid.org

PROPOSAL FOR

MOWING & CLEANING RIGHTS-OF-WAY THROUGH DECEMBER 31, 2025

THE CITY OF ENID, OKLAHOMA

TO: MAYOR AND BOARD OF COMMISSIONERS

I, the undersigned, do hereby propose to furnish F.O.B. to the City of Enid, Oklahoma, with Oklahoma State, local and Federal tax excluded, MOWING & CLEANING RIGHTS-OF-WAY THROUGH DECEMBER 31, 2025, in compliance with the specifications, at the following prices, to-wit:

A. Per Unit #1

B. Per Unit #2

C. Per Unit #3

D. Per Unit #4

E. Per Unit #5

*EACH BID ABOVE MUST BE ON A “PER MOWING AND CLEANING” BASIS

BIDDER COMPANY NAME

STREET ADDRESS:

MAILING ADDRESS:

CITY, STATE & ZIP CODE:

PHONE NUMBER:______________________________________________________________

EMAIL ADDRESS:____________________________________________________________

SIGNED BY (Type or Print):

TITLE:

SIGNATURE: DATE:

BUSINESS RELATIONSHIP AFFIDAVIT

To Accompany Contractor’s Bid

STATE OF _________________________ )

) ss:

COUNTY OF ________________________ )

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

1. I am the duly authorized agent of ___________________________________ (Bidder’s

Company Name), the bidder submitting the attached competitive bid (the “bid”).

2. My position in the above named company is ___________________________________.

3. Affiant further states the nature of any partnership, joint venture, or other business relationship presently in effect, or which existed within one (1) year prior to the date of this Affidavit, with the architect, engineer, or other party to the project is as follows:

(if none, so state)

4. Affiant further states that any such business relationship presently in effect or which existed within one (1) year prior to the date of this Affidavit between any official or director of the architectural or engineering firm or any other party to the project is as follows:

5. Affiant further states that the names of all persons who have any such business relationship and the positions they hold with their respective companies or firms are as follows:

Further, Affiant saith not.

Signature of Authorized Agent

Title (printed)

Subscribed and sworn to before me this _________ day of _______________________, 2024.

(SEAL)

My commission expires:

Notary Public

NON-COLLUSION AFFIDAVIT

To Accompany Contractor’s Bid

_____________________________________ (Contractor’s Authorized Agent), of lawful age, being first duly sworn upon his/her oath, states:

6. I am the duly authorized agent of ___________________________________(Bidder’s

Company Name), the bidder submitting the attached competitive bid (the “bid”), for the purpose of certifying the facts pertaining to the existence or nonexistence of collusion among bidders or between bidders and municipal officials or employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for special consideration in the award of any contract associated with the bid attached to this document;

7. I am fully aware of the facts and circumstances surrounding the making of the bid and have been personally and directly involved in the proceedings leading to the submission of such bid;

8. Neither the bidder nor anyone subject to the bidder’s direction or control has been a party to: Any collusion among bidders to restrain the freedom of competition by agreement to bid at a fixed price or to refrain from bidding; Any collusion with any municipal official or employee as to quantity, quality, or price in the bid or contemplated contract, or as to any other terms of such bid or contemplated contract; nor any discussions between bidders and nay municipal official or employee concerning the exchange of money or other thing of value for special consideration in the award of the contemplated contract.

_____________________________________ (Business or Company’s authorized agent), of lawful age, being first duly sworn upon his/her oath, states:

I am the authorized agent of __________________________________(Company or Business) and I am knowledgeable about the business practices and finances of the Company and the Company does not boycott energy companies and will not boycott energy companies during the term of the agreement.

Further, Affiant saith not.

ENERGY DISCRIMINATION ELIMINATION ACT OF 2022

BOYCOTT AFFIDAVIT