Final_ARFQ_0512_WSH2500000004_1_WV_ARFQ_FORM.PDF
PDF 734 KB Posted
- Attached to
- FACILITY EQUIPMENT MAINTENANCE
- Solicitation number
- ARFQ 0512 WSH2500000004 1
- Issued by
- Lewis County, West Virginia
About this file
This Agency Request for Quote (ARFQ) document is issued by the State of West Virginia, Office of Shared Administration Operations/Purchasing, for facility equipment maintenance services at William R. Sharpe, Jr. Hospital in Weston, West Virginia. The solicitation seeks an open-end contract for both preventive and corrective maintenance of facility equipment. The scope of work includes four line items: preventive maintenance services on a monthly basis (12 months annually), corrective maintenance services billed at an hourly rate, parts markup for corrective maintenance work based on an estimated $5,000 in parts for pricing purposes, and truck charges assessed per service trip. The solicitation was issued on April 18, 2025, with a deadline for questions on April 25, 2025, and offers closing on May 2, 2025, at 1:30 PM. All services will be provided at William R. Sharpe, Jr. Hospital located at 936 Sharpe Hospital Road, Weston, West Virginia 26452, with billing and shipping directed to Health and Human Resources.
Vendors are required to submit unit pricing for each of the four line items, including monthly rates for preventive maintenance, hourly rates for corrective maintenance labor, a multiplier or markup for parts (applied to the $5,000 estimated parts cost), and per-trip charges for truck service calls. The contract represents an open-end agreement, indicating an indefinite quantity and duration subject to the state's future requirements and funding availability. Interested vendors should contact Roberta A. Wagner, the buyer, at (304) 558-0437 or roberta.a.wagner@wv.gov for additional information. Bid submissions should be directed to the Office of Shared Administration Operations/Purchasing located at One Davis Square, First Floor, Room 111, Charleston, West Virginia 25301.
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Other files
| File | Type | Posted |
|---|---|---|
| OSAFederalFundsContractClauseAddendum.pdf | ||
| WV36.pdf | ||
| Exhibit C.pdf | ||
| WV43.pdf | ||
| Exhibit B.xlsx | XLSX spreadsheet | |
| DHHR pAffidavit.pdf | ||
| RFQ Specifications.docx | DOCX document | |
| Exhibit A.docx | DOCX document | |
| TCA.pdf |
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Text version
Date Printed: Apr 18, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Service - Misc
Proc Folder: 1676988 Reason for Modification:
Doc Description: FACILITY EQUIPMENT MAINTENANCE
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-04-18 2025-05-02 13:30 ARFQ 0512 WSH2500000004 1
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Apr 18, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
TO ESTABLISH AN OPEN-END CONTRACT FOR FACILTY EQUIPMENT PREVENTIVE AND CORRECTIVE MAINTENANCE.
ALL SERVICES WILL BE PROVIDED AT:
WILLIAM R. SHARPE, JR. HOSPITAL
936 SHARPE HOSPITAL ROAD
WESTON, WV 26452
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 PREVENTIVE MAINTENANCE 12.00000 MO
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Preventive Maintenance for the facility equipment at William R. Sharpe, Jr Hospital.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 CORRECTIVE MAINTENANCE - HOURLY
RATE
30.00000 HOUR
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Corrective Maintenance for the facility equipment at William R. Sharpe, Jr Hospital - Hourly Rate
Date Printed: Apr 18, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
3 PARTS MARK-UP
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Parts mark up for all parts needed for corrective maintenance of the facility equipment.
Use $5,000.00 in parts for pricing purposes. Estimated Parts Cost x Multiplier =Total Parts Cost
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WILLIAM R SHARPE JR
HOSPITAL
WILLIAM R SHARPE JR
HOSPITAL
936 SHARPE HOSPITAL RD 936 SHARPE HOSPITAL RD
WESTON WV WESTON WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
4 TRUCK CHARGE 10.00000 EA
Comm Code Manufacturer Specification Model # 72151800
Extended Description:
Truck Charge - Cost per trip
SCHEDULE OF EVENTS
Line Event Event Date
3 QUESTION DEADLINE 12:00PM 2025-04-25
Document Phase Document Description Page
WSH2500000004 Final FACILITY EQUIPMENT
MAINTENANCE
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File details come from the government source that posted it. Updated .