Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ-0512-HOP2500000004-3
- Issued by
- Pleasants County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia's Health and Human Resources for Dietary Services at Hopemont Hospital in Terra Alta, WV. The solicitation (ARFQ 0512 HOP2500000004 Version 3) is seeking a contractor to provide comprehensive dietary services, with proposals due on August 19, 2025, at 2:30 PM. A pre-bid meeting is scheduled for August 11, 2025, at 1:00 PM, and questions from potential vendors are due by August 13, 2025, at 1:00 PM. The contract appears to be structured with two primary cost components: a fixed weekly labor cost and a monthly variable cost covering food, supplements, supplies, chemicals, and paper products.
The pricing structure includes a fixed weekly labor cost of $52.00 per week, which covers personnel expenses, benefits, compliance data, and miscellaneous personnel costs, and a variable monthly cost of $12.00 per month for food and related supplies. The contract will be managed through the Office of Shared Administration Operations/Purchasing, located in Charleston, WV, with invoicing and shipping to Hopemont Hospital in Terra Alta. The solicitation is classified as an Agency Master Agreement, suggesting potential ongoing or renewable terms. Interested vendors must submit their proposals to the specified bid receiving location at One Davis Square, First Floor, Room 111 in Charleston, West Virginia.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Purchasing Affidavit.pdf | ||
| HIPPA FORM (2).pdf | ||
| Addendum #2 & Attachment B.pdf | ||
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| Dietary Specifications (1).docx | DOCX document | |
| OSA TCA HOP25-05.pdf | ||
| Federal Funds Addendum.docx | DOCX document | |
| Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Aug 6, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum 2 to add a Pre-Bid
Meeting and change time on schedule of events question deadline.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-08-06 2025-08-19 14:30 ARFQ 0512 HOP2500000004 3
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 6, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-13
2 Pre-Bid Meeting @1:00 PM 2025-08-11
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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File details come from the government source that posted it. Updated .