Final_ARFQ_0512_HOP2500000004_2_WV_ARFQ_FORM.PDF
PDF 1 MB Posted
- Attached to
- Contract Dietary Service
- Solicitation number
- ARFQ-0512-HOP2500000004-3
- Issued by
- Pleasants County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the State of West Virginia's Health and Human Resources for Dietary Services at Hopemont Hospital in Terra Alta, West Virginia. The solicitation (ARFQ 0512 HOP2500000004 Version 2) seeks a contract for comprehensive dietary services, with proposals due on August 19, 2025, at 2:30 PM. The contract involves two primary cost components: a fixed weekly labor cost and a monthly variable cost covering food, supplements, supplies, chemicals, and paper/plastic products. Potential vendors must submit questions by August 5, 2025, at 1:00 PM, and the contract will be managed through the Office of Shared Administration Operations/Purchasing in Charleston, WV.
The pricing structure includes a fixed weekly labor cost of $52.00 per week, encompassing personnel expenses, benefits, compliance data costs, and miscellaneous personnel expenses, and a variable monthly cost of $12.00 per month for food and associated supplies. The solicitation is structured as an Agency Master Agreement, with invoicing and shipping to be handled through Hopemont Hospital's Accounts Payable and Central Receiving departments. The procurement is classified under commodity code 85151607 and represents a comprehensive dietary service contract for the hospital. Interested vendors must communicate with the buyer, Roberta A Wagner, at roberta.a.wagner@wv.gov for additional information or clarification regarding the solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| ADDENDUM #1 ARFQ HOP25-04.pdf | ||
| Pricing Page .xlsx | XLSX spreadsheet | |
| Purchasing Affidavit.pdf | ||
| HIPPA FORM (2).pdf | ||
| Addendum #2 & Attachment B.pdf | ||
| WV 43 Dietary Service Request for Quotation.docx | DOCX document | |
| Dietary Specifications (1).docx | DOCX document | |
| OSA TCA HOP25-05.pdf | ||
| Federal Funds Addendum.docx | DOCX document | |
| Final_ARFQ_0512_HOP2500000004_3_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_HOP2500000004_1_WV_ARFQ_FORM.PDF |
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Text version
Date Printed: Jul 28, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Food service
Proc Folder: 1727636 Reason for Modification:
Doc Description: Contract Dietary Service Addendum #1- Issued to add questions and answers.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-07-28 2025-08-19 14:30 ARFQ 0512 HOP2500000004 2
BID RECEIVING LOCATION
BUYER - 304-957-0209
OFFICE OF SHARED ADMINISTRATION
OPERATIONS/PURCHASING
ONE DAVIS SQUARE, FIRST FLOOR RM 111
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 28, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Fixed Cost 52.00000 WK
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Fixed Cost - Labor cost and all personnel cost. To include benefits, compliance data cost, any miscellaneous personnel cost.
See specifications section 4.1.1
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
HOPEMONT HOSPITAL
ACCOUNTS PAYABLE
HOPEMONT HOSPITAL
CENTRAL RECEIVING
150 HOPEMONT DR 150 HOPEMONT DR
TERRA ALTA WV TERRA ALTA WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Variable Cost 12.00000 MO
Comm Code Manufacturer Specification Model # 85151607
Extended Description:
Variable Cost - Food, Supplements, snacks, Supplies, Chemicals and paper and plastic. See specifications section 4.1.2.
SCHEDULE OF EVENTS
Line Event Event Date 1 Questions by 1:00 pm 2025-08-05
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
Document Phase Document Description Page
HOP2500000004 Final Contract Dietary Service
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