Final_ARFQ_0313_DEP2600000034_2_WV_ARFQ_FORM.PDF
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- Attached to
- OSR Erun Coal Sales Inc U-4010-08
- Solicitation number
- ARFQ 0313 DEP2600000034 3
- Issued by
- Mineral County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the State of West Virginia Department of Environmental Protection, Office of Special Reclamation for construction services at the Erun Coal Sales Inc site (U-4010-08) located at 1159 Nick Rahall Greenway in Fayetteville, West Virginia. The solicitation (ARFQ 0313 DEP2600000034, Version 2) requests quotations for seventeen line items encompassing mobilization and demobilization, construction layout, site preparation, quality control, and road maintenance services, along with quantities including 2,100 linear feet of silt fence, 4 acres of Type I revegetation, 10,500 cubic yards of regrade material, 4,850 cubic yards of borrow material, 400 linear feet of main hollow channel, 615 linear feet of road ditch, 200 linear feet of pond diversion, 100 linear feet of 12-inch mine seal discharge pipe, one wet mine seal with piping, four mine seals, and 500 tons of incidental stone. The mandatory pre-bid meeting is scheduled for October 28, 2025 at 10:00 a.m. on site, with the technical question deadline at 4:00 p.m. on November 4, 2025, and bids closing on November 12, 2025 at 10:30 a.m. Addendum No. 1 modified the original pre-bid date from October 21, 2025 to October 28, 2025, which correspondingly shifted the question deadline and bid close date back one week.
Bidders must submit all offers electronically through the wvOASIS Vendor Self Service (VSS) system at www.wvOASIS.gov. Pricing is structured on a lump-sum basis for mobilization and demobilization, construction layout, site preparation, quality control, and road maintenance, while linear-foot, per-acre, per-cubic-yard, per-ton, and per-each unit pricing applies to the remaining line items. The document does not identify an incumbent contractor or specify set-asides. No information regarding total project funding, sources of funds, or contract term and renewal options is provided in this document. All offers are subject to the terms and conditions contained in the solicitation. Inquiries regarding the solicitation should be directed to Linda L. Stanley, Buyer, at (304) 414-1144 or linda.l.stanley@wv.gov.
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Text version
Date Printed: Oct 15, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1793712 Reason for Modification:
Doc Description: OSR Erun Coal Sales Inc U-4010-08 Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1..... See Page 2 for complete infoProc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-15 2025-11-12 10:30 ARFQ 0313 DEP2600000034 2
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Linda L Stanley
(304) 414-1144 linda.l.stanley@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 15, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1.To change the pre-bid from10/21/25 to 10/28/25, which in turn will move the question deadline and bid close back a week also.
ADDITIONAL INFORMATION
Addendum No. 1 issued to publish and distribute the attached information to the vendor community.
1.To change the pre-bid from10/21/25 to 10/28/25, which in turn will move the question deadline and bid close back a week also.
No other changes
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
1159 NICK RAHALL
GREENWAY
FAYETTEVILLE WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mobilization & Demobilization
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Mobilization & Demobilization - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Construction Layout
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Construction Layout - Paid as Lump Sum
Date Printed: Oct 15, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Site Preparation
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Site Preparation - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Quality Control
Comm Code Manufacturer Specification Model # 77111603
Quality Control - Paid as Lump Sum
Date Printed: Oct 15, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Road Maintenance
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Road Maintenance - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Silt Fence 2100.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Silt Fence - Paid Per Linear Foot
Date Printed: Oct 15, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Utilities NON BID ITEM 0.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Utilities NON BID ITEM
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Type I Revegetation 4.00000 ACRE
Comm Code Manufacturer Specification Model # 77111603
Type I Revegetation - Paid per Acre
Date Printed: Oct 15, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Regrade Material 10500.00000 CY
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Regrade Material - Paid per Cubic Yard
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Borrow Material 4850.00000 CY
Comm Code Manufacturer Specification Model # 77111603
Borrow Material - Paid per Cubic Yard
Date Printed: Oct 15, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Main Hollow Channel 400.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Main Hollow Channel - Paid per Linear Foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Road Ditch 615.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Road Ditch - Paid per Linear Foot
Date Printed: Oct 15, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Pond Diversion 200.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Pond Diversion - Paid per Linear Foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 12-Inch Mine Seal Discharge Pipe 100.00000 LF
Comm Code Manufacturer Specification Model # 77111603
12-Inch Mine Seal Discharge Pipe - Paid per Linear Foot
Date Printed: Oct 15, 2025 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Wet Mine Seal (Including Piping) 1.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Wet Mine Seal (Including Piping) - Paid per Each
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Mine Seal 4.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Mine Seal - Paid per Each
Date Printed: Oct 15, 2025 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Incidental Stone 500.00000 TON
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Incidental Stone - Paid per Ton
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid Meeting on site at 10:00am 2025-10-28
2 Technical Question Deadline at 4:00pm 2025-11-04
Document Phase Document Description Page
DEP2600000034 Final OSR Erun Coal Sales Inc U-4010-08
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