Final_ARFQ_0313_DEP2600000034_1_WV_ARFQ_FORM.PDF
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- Attached to
- OSR Erun Coal Sales Inc U-4010-08
- Solicitation number
- ARFQ 0313 DEP2600000034 3
- Issued by
- Mineral County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Department of Environmental Protection for a construction and reclamation project. The solicitation, numbered ARFQ 0313 DEP2600000034, seeks bids to establish a contract for the OSR Erun Coal Sales Inc U-4010-08 construction/reclamation project located in McDowell County, West Virginia. The project encompasses multiple work items including mobilization and demobilization, construction layout, site preparation, quality control, road maintenance, silt fence installation (2,100 linear feet), Type I revegetation (4 acres), regrade material (10,500 cubic yards), borrow material (4,850 cubic yards), main hollow channel work (400 linear feet), road ditch work (615 linear feet), pond diversion (200 linear feet), 12-inch mine seal discharge pipe installation (100 linear feet), wet mine seal with piping (1 unit), mine seals (4 units), and incidental stone (500 tons). A mandatory pre-bid meeting is scheduled for October 21, 2025, at 10:00 a.m. on site, with directions provided in the technical specifications. The technical question deadline is October 28, 2025, at 4:00 p.m., and solicitation closes November 4, 2025, at 10:30 a.m. All bids must be submitted electronically through wvOASIS Vendor Self Service at www.wvOASIS.gov.
The bid line items are structured with varied pricing methodologies: five items (mobilization and demobilization, construction layout, site preparation, quality control, and road maintenance) are paid as lump sums, while remaining items are priced per unit, including per linear foot, per acre, per cubic yard, per ton, and per each. Utilities are designated as a non-bid item. Invoicing and shipping instructions direct payment and delivery to the West Virginia Office of Special Reclamation at the jobsite, with administrative invoicing directed to 1159 Nick Rahall Greenway, Fayetteville, West Virginia. The procurement folder number is 1793712, and the document was issued October 6, 2025. The buyer contact is Linda L. Stanley at (304) 414-1144 or linda.l.stanley@wv.gov. All offers are subject to the terms and conditions contained in the full solicitation documentation.
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Text version
Date Printed: Oct 6, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1793712 Reason for Modification:
Doc Description: OSR Erun Coal Sales Inc U-4010-08
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2025-10-06 2025-11-04 10:30 ARFQ 0313 DEP2600000034 1
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Linda L Stanley
(304) 414-1144 linda.l.stanley@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 6, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
THE WEST VIRGINIA DEPARTMENT OF ENVIRONMENTAL PROTECTION IS SOLICITING BIDS TO ESTABLISH A CONTRACT FOR THE OSR Erun Coal Sales Inc U-4010-08 CONSTRUCTION/ RECLAMATION PROJECT LOCATED IN McDOWELL
COUNTY, WEST VIRGINIA PER THE ATTACHED SPECIFICATIONS AND DOCUMENTATION.
**DIRECTIONS TO MANDATORY PRE-BID LOCATION CAN BE FOUND IN THE TECHNICAL SPECIFICATIONS.
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
1159 NICK RAHALL
GREENWAY
FAYETTEVILLE WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mobilization & Demobilization
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Mobilization & Demobilization - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Construction Layout
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Construction Layout - Paid as Lump Sum
Date Printed: Oct 6, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Site Preparation
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Site Preparation - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Quality Control
Comm Code Manufacturer Specification Model # 77111603
Quality Control - Paid as Lump Sum
Date Printed: Oct 6, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Road Maintenance
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Road Maintenance - Paid as Lump Sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Silt Fence 2100.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Silt Fence - Paid Per Linear Foot
Date Printed: Oct 6, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Utilities NON BID ITEM 0.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Utilities NON BID ITEM
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Type I Revegetation 4.00000 ACRE
Comm Code Manufacturer Specification Model # 77111603
Type I Revegetation - Paid per Acre
Date Printed: Oct 6, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Regrade Material 10500.00000 CY
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Regrade Material - Paid per Cubic Yard
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Borrow Material 4850.00000 CY
Comm Code Manufacturer Specification Model # 77111603
Borrow Material - Paid per Cubic Yard
Date Printed: Oct 6, 2025 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Main Hollow Channel 400.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Main Hollow Channel - Paid per Linear Foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Road Ditch 615.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Road Ditch - Paid per Linear Foot
Date Printed: Oct 6, 2025 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Pond Diversion 200.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Pond Diversion - Paid per Linear Foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 12-Inch Mine Seal Discharge Pipe 100.00000 LF
Comm Code Manufacturer Specification Model # 77111603
12-Inch Mine Seal Discharge Pipe - Paid per Linear Foot
Date Printed: Oct 6, 2025 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Wet Mine Seal (Including Piping) 1.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Wet Mine Seal (Including Piping) - Paid per Each
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Mine Seal 4.00000 EA
Comm Code Manufacturer Specification Model # 77111603
Mine Seal - Paid per Each
Date Printed: Oct 6, 2025 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Incidental Stone 500.00000 TON
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
Incidental Stone - Paid per Ton
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid Meeting on site at 10:00am 2025-10-21
2 Technical Question Deadline at 4:00pm 2025-10-28
Document Phase Document Description Page
DEP2600000034 Final OSR Erun Coal Sales Inc U-4010-08
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