Fence-Gate_Installation_Selmer_Military.pdf
PDF 59 KB Posted
- Solicitation number
- Event 34101-13870
- Issued by
- Marion County, Tennessee
About this file
This is an Invitation to Bid issued by the State of Tennessee Department of Military for fence and gate installation services at the Army National Guard facility located in Selmer, Tennessee. The project encompasses installation of approximately 436 linear feet of 7-foot-tall ornamental security fencing (Ameristar Impasse II or approved equal), one 24-linear-foot cantilever security gate (Ameristar Passport IS or approved equal), approximately 490 linear feet of 6-foot-tall PVC-coated black chain link fencing with three strands of barbed wire, two 10-foot single swing mower/egress gates, access control systems compatible with the existing AIPHONE system, and heavy-duty gate operators (Hy Security Slide Driver 15 or approved equal). All ornamental security fencing and gates must feature a black "Perma-Coat" finish with a 15-year warranty. The bid submission deadline is April 27, 2026, at 2:00 p.m. CDT, with a mandatory in-person site visit required on April 16, 2026, at 9:00 a.m. CDT. Written questions and comments must be submitted by April 17, 2026, at 2:00 p.m. CDT. The contract is a one-year term agreement effective April 1, 2026, with the State retaining the option to extend for an additional period not to exceed 180 days under the same terms and conditions, with a maximum total term not exceeding 60 months.
Pricing shall be submitted as a firm price delivered F.O.B. destination with all applicable taxes, fees, overhead, and costs included, with the State exempt from state and federal excise taxes. The maximum project liability and budget range is $250,000. Qualified respondents must hold a valid Tennessee State Contractor License, be registered with the State of Tennessee Supplier Portal and Department of Revenue, and maintain workers' compensation insurance of at least $1,000,000, commercial general liability insurance with combined single limits of $1,000,000 per occurrence and $2,000,000 aggregate, and automobile liability insurance of at least $1,000,000 per occurrence. The contract will be awarded as a single award to the lowest-cost responsive and responsible bidder. No specific set-aside designations for disadvantaged enterprises are mentioned in this procurement. Subcontracting is permitted only with prior written approval from the Central Procurement Office. All respondents must comply with Tennessee Code Annotated 62-6-119 and certifications regarding Iran Divestment Act compliance. Technical inquiries should be directed to Project Manager Anthony McCalester at 615-767-0167 or Anthony.mccalester@tn.gov, and general questions to Sharon Pope at 615-741-9588 or sharon.pope@tn.gov.
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Text version
Event Description This event is to bid for a one-year contract for Department of Military.
Due date has been revised to 4/27/2026.
Mandatory Site Visit - see terms and conditions for details.
Questions - See terms and conditions for due date
Specifications and terms & conditions are attached.
Agency Contact: Sharon Pope at 615-741-9588 or sharon.pope@tn.gov.
READ THE ENTIRE BID, including the Event Details, Specifications, and Terms and Conditions and any other attachments.
The purpose of this Invitation to Bid Event/Source of Supply Event is to establish a term contract (s) to provide: The State of Tennessee, with products and/or services as described in the attached terms, conditions, specifications and price sheet.
A term contract means a contract in which a source or sources for supply are established for a specified period of time at an agreed upon price(s).
If the Review and bid on this event link included in the e-mail notification does not work, please go to https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-informa tion.html Click on the link that says Bid Opportunities and log in with your vendor ID and password.
NOTE: Need help with EDISON? Call the Edison HELP Desk at 866-376-0104 or 615-741-4357
Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address or contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.
Supplier Portal link: https://supplier.edison.tn.gov/ (Maintain supplier information) Central Procurement Office Website: https://www.tn.gov/generalservices/procurement.html
The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.
Event Details
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 1 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Question UOM Best Worst Response
General Questions Question UOM Best Worst Response Please enter the number of days, from the bid opening date, after which your bid offer will expire: 0
Required: Yes Mandatory Response:No
Response Comments
Please provide the brand and model names of the goods included in this bid:
Required: Yes Mandatory Response:No
Response Comments
In preparing bid(s), all respondents shall comply with the requirements of Tenn. Code Ann. § 62-6-119 in providing the specified information within the sealed bids. Any bid not in strict compliance with the requirement of Tenn. Code Ann. § 62-6-119 shall be rejected.
Note: Submit additional subcontractor's information as an attachment to the bid comments.
For bids over $25,000 requiring a contractor's license, Respondent shall provide the following for contractor and any subcontractors, if applicable:
Company's Tennessee State Contractor License Number License Classification(s) Applicable to Bid License Expiration Date
Required: Yes Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 2 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.
§ 12-12-106." For reference purposes, the list is currently available online at:
https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html
Required: Yes Mandatory Response:No
Response Comments
Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.
Required: Yes Mandatory Response:No
Response Comments
I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.
IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud. Yes
Required: Yes Mandatory Response:Yes
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 3 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Response Comments
Please list the following information:
List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website
Required: Yes Mandatory Response:No
Response Comments
Please answer yes or no to the following. If YES, describe using additional pages and attach to the Response including any relevant details:
(a) is the Respondent presently debarred, suspended, proposed for debarment, or voluntarily excluded from covered transactions by any federal or state department or agency;
(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and
(d) has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.
Required: Yes Mandatory Response:No
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 4 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Response Comments
The respondent shall indicate the standard warranty period.
List the Standard Warranty Period:
Required: Yes Mandatory Response:No
Response Comments
The respondent shall indicate whether or not they plan to sub-contract:
No: The respondent does not anticipate using a sub-contractor at this time and agrees to submit a request to subcontract during the contract period prior to using a subcontractor.
Yes: The bidder shall list the subcontractor(s):
Attach list of additional subcontractors to the bid, including the following for each subcontractor.
List the Sub-Contractor's Name List the Sub-Contractor's Address List the Sub-Contractor's Contact Person List the Sub-Contractor's Phone Number
Required: Yes Mandatory Response:No
Response Comments
Associated Terms:
The Contractor shall not assign this Contract or enter into a subcontract for any of the goods or services provided under this Contract without obtaining the prior written approval of the Central Procurement Office. Notwithstanding any use of approved subcontractors, the Contractor shall be the prime contractor and shall be responsible for all work provided.
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 5 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Did your company attend the mandatory site visit.
Required: No Mandatory Response:No
Response Comments
Confirm you meet the warranty requirements for the Fence and Gate as specified in the specifications.
Required: No Mandatory Response:No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 6 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No
Description: Fence-Gate Installation Selmer TN
Question UOM Best Worst Response What is the unit price of this item?
Required: No Mandatory Response: No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 7 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 8 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Fence-Gate Installation Selmer TN
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To:
Quantity: 1 Due Date: 03/24/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 9 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
Appendix B - Terms & Conditions
1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.
2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.
If the information will be submitted in writing please mail to the following address:
Department of Finance and Administration 312 Rosa L. Parks Ave.
21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243
3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.
Last Updated: 08/30/2016
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Submit To: Military Call for Shipping Information United States
Contact: Sharon L Pope Phone: 615/741-9588 Email: Sharon.Pope@tn.gov
PeopleSoft Strategic Sourcing Event ID Format Type Page 34101-0000013870 Sell RFx 10 Event Round Version 1 2 Event Name Fence-Gate Installation - Selmer - Military Start Time Finish Time
03/26/2026 12:12:00 CDT 04/27/2026 14:00:00 CDT
File details come from the government source that posted it. Updated .