FCM_Approved_In-House_Key_Procedures,_Sample_Document.pdf
PDF 211 KB Posted
- Attached to
- HVAC Systems Cleaning Services
- Solicitation number
- 250017
- Issued by
- Pima County, Tucson City, Arizona
About this file
This document is an FCM Approved In-House Key Procedure sample document from the City of Tucson Department of Procurement, specifically related to a service agreement for Inspection, Testing, and Maintenance (ITM) of Fire Safety Systems. The document outlines the key handling procedures for Climatec, LLC technicians who will be servicing City of Tucson facilities. The contractor requests three sets of keys: one for the lead fire alarm technician, one for the fire sprinkler technician, and a third set to be held at the 24/7 guard shack for after-hours access.
The key procedure details the contractor's responsibilities for key management, including ensuring the safety of the keys, taking financial responsibility for lost keys, and reporting any key or badge losses within specified timeframes. Technicians are required to keep badges in their possession at all times, and in the event of a technician being unavailable, the third set of keys at the guard shack can be used. The document provides contact information for further questions, specifically listing Kate Randall as the point of contact for Climatec, LLC.
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Other files
| File | Type | Posted |
|---|---|---|
| HVAC_Systems_Cleaning_Services_(Addendum_#1_Revision).pdf | ||
| OFFER_AND_ACCEPTANCE.pdf | ||
| HUD-Form-5370-C,_Section_II.pdf |
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Text version
CITY OF TUCSON DEPARTMENT OF PROCUREMENT
255 W. ALAMEDA, 6TH FLOOR, TUCSON, AZ 85701
P. O. BOX 27210, TUCSON, AZ 85726-7210
JOSEPH.PALACINO@TUCSONAZ.GOV
SERVICE AGREEMENT NO. 245081
ATTACHMENT PAGE
SENIOR CONTRACT OFFICER: JOSEPH PALACINO
PHONE: (520) 837-4126
Revised 05/18
ATTACHMENT -
FCM APPROVED IN-HOUSE KEY PROCEDURE - SAMPLE DOCUMENT
Requirements
• The Contractor’s In-House Key procedure must be on the Company’s letterhead
• It must be addressed to the FCM Representative
• It must reference the Contract Title and Number
SAMPLE:
John Doe, Facilities Project Coordinator City of Tucson 4004 S. Park Avenue Bldg. 2 Tucson, AZ 85726 John.Doe@tucsonaz.gov
RE: Climatec, LLC Key Procedure in Reference to RFP 151228 – Inspection, Testing, Maintenance (ITM) for Fire Safety System
Response to: Key Procedures
Dear Mr. Doe:
Below is an explanation of how the City of Tucson keys will be handled by our technicians providing service for RFP 151228 - Inspection, Testing, Maintenance (ITM) for Fire Safety System.
We request three sets of key to be provided to Climatec, LLC. One set will reside with our current lead fire alarm technician, Andy Stites. The second set will reside with our current fire sprinkler technician Robert Vaughn. Technicians will be responsible for ensuring the safety of these keys.
Technicians have been informed of the cost of replacing keys and the cost to re-key cylinders at all City locations. Climatec, LLC takes financial responsibility for the loss of key, should this occur.
We request the third set to be held at the 24/7 guard shack so that our on call technicians are able to pick up key after hours. Keys will be returned to the guard shack when the afterhours service call is complete. All badges issued to technicians for card access with be in the technician’s possession at all times.
If one of these technicians is sick or on vacation, we will utilize the third set of keys located at the guard shack. In the event the keys or a badge is lost technicians will report this to their direct supervisor within 12 hours and we will report to the City of Tucson within 24 hours.
Please contact Kate Randall, Krandall@climatec.com or 520-500.7973 if there are further questions or comments.
Sincerely, Kate Randall Climatec, LLC
File details come from the government source that posted it. Updated .